Is there a way that whenever I modify an Excel file in sharepoint in the "INPUT" folder the file is then copied to the "OUTPUT" folder erasing the previous one?
Thanks in advance
I see the tag [flow] in your question, so I'll answer with that.
This is a straight forward flow to create. You need two steps
The trigger is a Sharepoint one - When a file is created or modified in a folder. You provide the site name and the source folder
The next action is a Sharepoint Move file.
Current Site address is the same as the trigger
File to move is the Dynamic Content x-ms-file-id
Destination Site is the site where you want to copy the file to
Destination folder is the target folder
Choose your overwrite strategy, presumably 'Replace'
Related
Attempting to copy any MISSING files over from one SharePoint Shared Documents Folder to another. I have a separate flow that looks for all NEW files every 30 minutes and copies them over. However, occasionally the flow will miss a document because the flow ran slow, or the like. Therefore, I would like to manually trigger a similar flow that will copy over any files that does not exist today.
I get to the SharePoint Copy File step. The only choices are to 'Copy file with new name', 'Fail this action", or 'Replace". It does also give a "Custom Action" as well...but that is where I am struggling.
I need it to basically, IGNORE / DO NOTHING if the file name already exists... How can I do that?
I'm new to power automate and have been searching on Microsoft forums and googling a flow to copy all contents of a sharepoint root folder (Documents) to a local drive and cannot find an easy straight forward answer.
All i see is how to copy files to a local drive, which after trying and failing a lot, i finally found 1 flow that helped me do it in 2 steps:
1 - When a file is created;
2 - Create file
What i intend is to backup the root documents folder monthly with all other folder and files included to a local drive with power automate.
Appreciate any help.
Il post the prints on the flow i have right now:
Created Flow
Error after running flow
What happens is that one subfolder is selected and only the files on the subfolder are copied to the local drive, not the subfolder itself, and after that it stops the flow saying no dependent actions succeeded. I was expecting the following:
1 - Select files in folder and copy to chosen path;
2 - Select subfolders with files and create the same subfolders with files on the chosen path;
First you have to list all the files you need to copy to your Drive using the sharepoint Get Files action:
Next, add an Apply to each using the first dynamic content you have on the right side, normally it's a value like showed below, then add sharepoint action Get file content using path. Select the same root directory you used in the Get Files action and in the File Path property use the dynamic content Complete Path.
Next, all you have to do is create a new file using the Google Drive action Create File still inside the Apply to each. Use the file name and in File Contents use the dynamic content File contents:
I have been trying to accomplish this for weeks now and end up hitting a wall.
I have a document library on SharePoint Online with the following (close enough) structure.
Clients
-> Schools
-->Client Name
--->Communications
--->Documentation
--->Projects
---->Project Name 1
---->Project Name 2
->Retail
-->Client Name
--->Communications
--->Documentation
--->Projects
---->Project Name 1
---->Project Name 2
... and so on.
Inside the "Projects" folder there is a set of folders as well.
Right now we have a Project template folder that we used to just copy/paste and rename when we had our file server, but now on SharePoint, the copy to process is way too many clicks to get it to that location.
What I am trying to accomplish is be able to create a new project folder and automatically create all the folders under it.
Appreciate the guidance on this.
I was able to figure this out.
My challenge was when creating the folder, it always wanted to create it inside the root of the document library and not the subfolder.
So I created 2 Content types for folders, one for clients and one for projects.
Used SharePoint Designer to create the workflow, but the trick here was to extract the URL from the current item, which is the folder being created, and remove the first x amount of characters from it which equals the SharePoint document library location. The remaining part of the string was the exact location where I wanted the subfolders to be created.
After that, I used that variable to create all other subfolders.
I have multiple SP document libraries for different meetings. I want to keep the libraries organized by meeting day. So each meeting would have it's own folder and all the files for that day would go in that folder.
To make it easy I wanted to make it so you can upload a file and then a SP workflow will create a folder for that meeting, if needed, and move the file.
So I created a "meeting file" content type that also gets meeting date and file type (minutes, presentation, misc, etc...)...
What I need to do next is check if a folder for that meeting date exists and create it if it does not. Then move the file over to that folder.
Any ideas how I could do this?
I could also try it without using content types but then the workflow starts automatically for every file added and then I cannot create a new folder with that workflow (because it would start a new instance of that workflow).
I was hoping to keep it reusable so I could just use one workflow for all the document libraries. I thought the workflow could find the path of the list it is being run on, and create the folders and do the other work within that list.
Any ideas are appreciated.
For creating folder via workflows:
Creating folders and sub-folders using SharePoint 2010 Designer Workflow
and for checking folder name:
Create a string workflow variable.
Now create a lookup for your folder and set the variable to the folder's title. Take a look here for some helpful information and usage guidelines when it comes to list folders.
The actions dependent of the existence of the folder have to be placed inside an if-statement
E.g. the if-statement should be like "if [variable] not equals [folder name]" if you want the actions only to be run when the folder does not exist
and here the whole tutorial that I found:
Create folders using a SPD workflow
Is there a way to change the name of a folder within the discussion area of SharePoint 2010? The folder by default is given the name of the discsussion name when it is created, however, if you then change the discussion name, it does not (quite rightly) automatically update the folder name - I would like to though.
Just had a go there, I was able to rename it using SharePoint designer (use the All Files link on the left).
However if you need to do it automatically then you'll have to build an List Item Event Handler, and update the folder name using the API using the ListItemUpdated Event.
Shane