We have a Google Workspace account for our company using it mainly for Google Drive.
We want to switch our email system to Google aswell but I couldn‘t find a proper howto or explanation how to create info# or support# emails that are going to chosen members of our company.
How we can solve this? Groups? Aliases?
Would be good if all mails going to a certain mail, could be saved and stored aswell in an inbox.
Thank you
It seems that you're looking for a Google Workspace Group. Each Group has an email address which can be turned into a collaborative mailbox. Members of the group have access to this mailbox which can be tailored in many ways.
Detailed steps for creation are available here.
Related
Is it easy for people to find "public" google sheets/docs?
Context: Storing some semi-sensitive data (individual user info, of non-sensitive nature) for an app beta-test in google sheets. Planning to migrate to some DB in the future, but for now, just using JavaScript to pull the data directly from the google sheets (since there are visualizations being dynamically updated by the sheets).
Yes, it's easy to get information. Search engines may index and cache the information. Then, there are bots, crawlers and scrapers. Do NOT put (semi)sensitive information in public. Implement google-oauth properly with google-sheets-api to get information. You can also use service-accounts
Yes, it can be easily accessed.
According to the official Google article Share files from Google Drive: when you set your file's General Access setting to public:
Anyone can search on Google and get access to your file, without signing in to their Google account.
What you can do:
In the case of your app beta-test in google sheets data, you may want to reconsider to change your file's General Access setting to one of the following (in descending order of security):
Restricted - Only people that you manually give access to can view or edit your files. When you click the share button, a prompt will show and you may manually add the users who can view or edit your files:
Afterwards, you may select a role for those users and then they can be notified afterwards through email.
On the other hand, you can share the link to others. A prompt will show like the one below if you send the url through Google Chat:
You may opt to select Don't give access which will result in the following view on the other user's end:
This would mean that if unauthorized users get hold of the file URL, they will still need to send an access request. If other users submit the request, an email notification will be sent to your mail inbox. Other users who also own the file will also be notified by mail.
Your Organization - If you use a Google Account through work or school, anyone signed in to an account in your organization can open the file. If you are an administrator in a work or school workspace, you may set how members can share content within the organization. The administrator can prevent the sharing of content with group members outside your organization. If external sharing is prohibited, only group members who are in your organization can access the group's shared content.
Anyone with the link - Anyone who has the link can use your file, without signing in to their Google Account. This option is least recommended because if the URL is leaked to unauthorized users, they can easily access the file.
References:
Share files from Google Drive
Share content with a group
Don’t make it public unless you want the public to see it. Use oauth to access.
I have an Azure DevOps porject where we are collaborating internally with Azure-Boards.
We have some tasks/bugs that we share with external users i.e. vendors who do not have access to our Azure-Boards/project. We do not want them in there either.
Right now people are copy/pasting stuff from work items to email and then sending them to intended person. I am looking for something that can allow us to export work item content in an email client or just allow us to share one work item only via email.
Any tips or suggestions will be appreciated.
Thanks a lot.
Based on my test, we could not email a work item to an external user account from Azure DevOps directly.
For your requirement, you could select the work items to be sent out in "Query" and then in Query" select "Export to CSV", you can download the excel of the work items and email the CSV excel to the intended person.
Hope it's helpful to you.
The team I'm on at work is working at developing competence at branching strategies using Git. We've previously used TFVC but want to move to Git. At this point it's our intention to use Azure DevOps Services for both source control and the build/release using Azure Pipelines.
I've been reading up on branching strategies using Git. I came across the Adopt a Git Branching Strategy page and other related pages. Incredibly valuable information there! However, I do have one important question which is a consequence of our environment. All our licenses to things like Microsoft 365, Visual Studio, MSDN licensing, etc., is tied to an email address ending in nmhealth.org. However, for reasons which I'm not privy to, that's not actually our work email addresses. My work email address is on domain state.nm.us. In essence, although all our licensing is through nmhealth.org, there is no email inbox there. All email has to go through everyone's state.nm.us email. But if we set up things like who's going to review PRs, how do we do that in Azure DevOps Pipelines? Everyone's account in Azure Pipelines is associated with their nmhealth.org. At this point when we make up policies in Azure Pipelines concerning PRs, such as reviewers, no one will ever get an email informing them that they should review a new PR.
People can set an alternate email address in their profile.
If your account is linked to AAD, that email should automatically flow from Azure Active Directory, if the contact email is configured there.
You can also edit your notification subscription settings and set an alternate email address for a specific notification class:
This is only possible for non-default subscriptions. So you may need to disable a global notification and create a personal notification subscription in order to set the custom email address.
You can recognize the global subscriptions by the 🌐 icon.
Click on user settings in the top right of ADO next to you picture.
Click on Profile
Set your preferred contact email.
If you want more granularity or want to send email to a DL when a PR is created and assigned to a specific group or user for review you can go to notifications and create a new subscription.
This is briefly described in the MS doc:
https://learn.microsoft.com/en-us/azure/devops/notifications/about-notifications?view=azure-devops
Using the azure portal and the azure active directory I am sending out invitations to Guest Users. 90% of the time this works great - however there are some users where they cannot get logged in for the first time.
What sort of things should be analyzed?
Does their local AD (or possibly lack of) have anything to do with it?
Does their organization allowing users to receive mail with multiple email addresses have anything to do with it?
This has been a tough problem to solve as these are external users and it can be quite difficult to extract good information from them when attempting to diagnose the problem. Any help would be greatly appreciated.
I have a WSS 3.0 site with FBA and a custom user management web part. To track user email address, I have been using the Email property of the MembershipUser object. I just realized today that if you go into People and Groups and look at the email address for a user, the email address is blank, and can be edited there independent of the MembershipUser value. It seems that the alerts system uses the email address that is stored in People and Groups.
I have not gotten into recoding yet because I want to make sure I'm not missing anything first. I assume I could switch from MembershipUser.Email and story my information in SPUser.Email instead. But I seem to remember that on a different project I used MembershipUser.Email with no problems and the alerts went out fine (although that was MOSS).
So I guess I have two questions:
Is there a way to tell People and Groups or the Alerts system to use MembershipUser.Email?
Is it best practice to use SPUser.Email for email storage, rather than MembershipUser.Email?
This post goes in-depth in getting SharePoint to sync the user profiles in your FBA store by naming all properties sharepoint should know about in the web.config and create those properties in your ProfileProvider. Not sure if it is what you are looking for exactly though. FBA user profile mapping does not work as clean as AD user profile mapping does out of the box.
Also, check out the User Profile Import Tool on CodePlex. It's for MOSS but might provide some pointers.