Hi I'm trying to use either VBA or conditional formatting for this but it doesn't work the way I want it to :/
Column B is a list of values that are keyed in by different people one at a time, column C is the status of the person.
What I'm trying to achieve: ONLY when column C is "OUT", the value in the adjacent cell (in column B) is shaded and all the same values of that cell is shaded as well.
I can shade the column B cell given "OUT" in column C but I can't get all the same values before that to be shaded as well.
There are 3 possible status: NEW, AFTERNOON, OUT
Anyone have any ideas please? I attached a photo I hope it explains abit clearer
Is there a way to highlight more than 2 cells? If I have 3 of same value, only the last 2 duplicates will be highlighted – geravie498 5 hours ago
In such a case you only need one rule.
Let's assume the data is in B1:C10. Adapt the formula accordingly.
Match all the value of B1 in the range below where $B$1:$B$10=$B1 and $C$1:$C$10="OUT"
RULE
=INDEX($B$1:$B$10,MATCH(1,($B$1:$B$10=$B1)*($C$1:$C$10="OUT"),0))
I really like #Siddharth's but for completeness here's a way you can do it in VBA:
Paste this code into your sheet's module
Private Sub Worksheet_Change(ByVal Target As Range)
Dim lCodesCol As Long: lCodesCol = 3
If Target.Column <> lCodesCol And Target.Column <> lCodesCol - 1 Then Exit Sub
Application.ScreenUpdating = False
Application.EnableEvents = False
Dim vData As Variant
Dim i As Long, j As Long
Dim lFirstRow As Long: lFirstRow = 2
Dim lLastRow As Long
Dim rngToHighlight As Range
With Me
lLastRow = WorksheetFunction.Max(lFirstRow, _
.Cells(.Rows.Count, lCodesCol).End(xlUp).Row, _
.Cells(.Rows.Count, lCodesCol - 1).End(xlUp).Row)
vData = .Range(.Cells(1, lCodesCol - 1), .Cells(lLastRow, lCodesCol)).Value
For i = lFirstRow To lLastRow
If vData(i, 2) = "OUT" And vData(i, 1) <> "" Then
For j = lFirstRow To lLastRow
If vData(i, 1) = vData(j, 1) Then
If rngToHighlight Is Nothing Then
Set rngToHighlight = .Cells(j, lCodesCol - 1)
Else
Set rngToHighlight = Union(.Cells(j, lCodesCol - 1), rngToHighlight)
End If
End If
Next j
End If
Next i
With .Cells(lFirstRow, lCodesCol - 1).Resize(lLastRow, 1).Interior
.Pattern = xlNone
End With
If Not rngToHighlight Is Nothing Then
With rngToHighlight.Interior
.Pattern = xlSolid
.Color = RGB(200, 200, 200)
End With
End If
End With
Application.ScreenUpdating = True
Application.EnableEvents = True
End Sub
Please note that conditional formatting is much faster than any vba code you can write and the differences get more significat as your data grows.
Related
sub copycolmns() **code for copying columns data along with header in another sheet name paste sheet**
Sheets("copysheet1").Columns(11).Copy Destination:=Sheets("paste").Columns(1)
Sheets("copysheet2").Range("A1:A20").Copy
Sheets("paste").Range("B1").PasteSpecial xlPastevalues
End Sub
Sub reconncilirecords() ** this function to reconcile records and color them green if matching**
Dim col1 As Range, col2 as Range,Prod1 as String, Prod2 as String
Set col1 = Sheets("paste").Columns("A")
Set col2 = Sheets("Paste").Columns("B")
lr = Sheets("paste").Columns("A:B").SpecialCells(xlCellTypeLastCell).Row
For r = 2 to lr
Prod1 = Cells(r, col1.Column).Value
Prod2 = Cells(r, col2.Column).Value
If Prod1 = Prod2 Then
Cells(r, col1.Column).Interior.Color = vbGreen
Cells(r, col2.Column).Interior.Color = vbGreen
Else
Cells(r, col1.Column).Interior.Color = vbRed
Cells(r, col2.Column).Interior.Color = vbRed
End If
Next r
End Sub
Sub Result() **function to display if marching or not matching with message box**
Dim wj as Wrokbook
Dim ws_data as worksheet
Dim rng_data as Range
Set wj = Activeworkbook
Set ws_data = ws.Sheets("paste")
Dim last_row as Long
last_row = ws_data.Cells(Rows.Count, "A").End(xlup).Row
Set rng_data = Range("A2:A" & last_row)
If rng_data.Interior.Color = RGB(0,255,0) then
Msgbox" details verfd and matching"
Else
Msbxo "Mismatch found"
End If
End Sub
is there any way to speed up this process as whenever i run reconcile data 2nd sub function macro is getting hanged. Is there any other way to dynamically copy from sheet1 and sheet2 and recocnile the data and apply message box to check for last row.
Building on my comment; this is a mock-up, so untested... should give an idea:
destWS.Columns(1).value = sourceWS1.columns(2).value
destWS.Columns(2).value = sourceWS2.columns(2).value
With destWS.Range("A1:B" & destLastRow)
.FormatConditions.Add Type:=xlExpression, Formula1:="=$A1=$B1"
With .FormatConditions(.FormatConditions.Count)
.SetFirstPriority
With .Interior
.Color = vbRed
End With
End With
End With
You will most likely want to use exact ranges, not columns, as it slows things down... a lot.
I am attempting to compare two columns in two separate sheets, each column contains data that is a string. My issue is that there is data in one column that is identical to the other in separate rows; therefore I have to check the entire column for the data before moving to the next. I am very inexperienced with VBA and am trying to make one portion of my job easier rather than comparing the columns by hand. I have piece wised the following code from research and trial and error. I am able to get the entire Column searched in my first Sheet, but only one value is being highlighted on the second sheet and then it is returning a value of "True" in the first column. I am unsure where I have gone wrong, any help is greatly appreciated!
Sub Better_Work_This_Time()
Dim FindString As String
Dim Rng As Range
ActiveCell = Sheets("Last Week").Range("A2").Activate
FindString = ActiveCell
Dim County As Integer
Count = Cells.CurrentRegion.rows.Count
For i = 2 To County
If Trim(FindString) <> "" Then
With Sheets("Current Week").Range("A:A")
Set Rng = .Find(What:=FindString, After:=.Cells(.Cells.Count), LookIn:=xlValues, LookAt:=xlWhole, SearchOrder:=xlByRows, SearchDirection:=xlNext, MatchCase:=True)
If Not Rng Is Nothing Then
ActiveCell.Font.Color = vbBlue
End If
End With
End If
If IsEmpty(FindString) Then
FindString = False
End If
ActiveCell.Offset(1, 0).Select
i = i + 1
Next
End Sub
Without using ActiveCell and using Match instead of Find.
Option Explicit
Sub Does_Work_This_Time()
Dim wb As Workbook, wsLast As Worksheet, wsCurrent As Worksheet
Dim FindString As String, ar, v
Dim LastRow As Long, i As Long, n As Long
Set wb = ThisWorkbook
' put current week values into array
Set wsCurrent = wb.Sheets("Current Week")
With wsCurrent
LastRow = .Cells(.Rows.Count, "A").End(xlUp).Row
ar = .Range("A2:A" & LastRow).Value2
End With
' scan last week matching current week
Set wsLast = wb.Sheets("Last Week")
With wsLast
.Columns(1).Interior.Color = xlNone
LastRow = .Cells(.Rows.Count, "A").End(xlUp).Row
For i = 2 To LastRow
FindString = Trim(.Cells(i, "A"))
If Len(FindString) > 0 Then
v = Application.Match(FindString, ar, 0)
If IsError(v) Then
'no match
ElseIf ar(v, 1) = FindString Then ' case match
.Cells(i, "A").Interior.Color = RGB(128, 255, 128) ' light green
n = n + 1
End If
End If
Next
End With
MsgBox n & " rows matched"
End Sub
I am beginner at VBA, I am stuck plz help. In this image(linked at the end of paragraph), I am trying to insert line above the cells which contains different name than the name of upper cell. Plz tell me if there is an easier way to do this or how to apply the given if else condition to whole "G" Column...
Still I am adding my code below if you don't need the image...
Sub ScanColumn()
'Application.ScreenUpdating = False
Dim varRange As Range
Dim currentCell As String
Dim upperCell As String
Dim emptyCell As String
currentCell = ActiveCell.Value
bottomCell = ActiveCell.Offset(1, 0).Value
emptyCell = ""
Dim intResult As Integer
intResult = StrComp(bottomCell, currentCell)
Dim emptyResult As Integer
emptyResult = StrComp(currentCell, emptyCell)
'I want to apply below condition to whole G column in used range
If emptyResult = 0 Then
ActiveCell.Select
ElseIf intResult = 0 Then
ActiveCell.Offset(1, 0).Select
Else
ActiveCell.Offset(1).EntireRow.Insert
ActiveCell.Offset(2, 0).Select
End If
End Sub
Here you have, just call the function "evaluateColumn" and pass the parameters, as example the "trial" sub.
Function evaluateColumn(column As String, startRow As Long, wsh As Worksheet)
Dim lastRow As Long
lastRow = wsh.Range(column & wsh.Rows.Count).End(xlUp).Row
Dim i As Long: i = startRow
Do While i < lastRow
If wsh.Cells(i, column).Value <> wsh.Cells(i + 1, column).Value And wsh.Cells(i, column).Value <> "" And wsh.Cells(i + 1, column).Value <> "" Then
wsh.Range(column & i + 1).EntireRow.Insert shift:=xlShiftDown, CopyOrigin:=xlFormatFromLeftOrAbove
i = i + 1
lastRow = lastRow + 1
End If
i = i + 1
Loop
End Function
Sub trial()
evaluateColumn "G", 2, ThisWorkbook.Worksheets("Sheet2")
End Sub
As you can see from the difference between my answer and the one below, your question isn't entirely clear. My code is an event procedure. It will run automatically, as you select a cell within the used range of column G.
If the value of the selected cell is the same as the cell below it the next row's cell will be selected.
If there is a value in either of the two cells, a blank row will be inserted and that row's cell selected. (If you want another row enable the row below the insertion.)
If either of the above conditions are true, do nothing and proceed with the selection the user made.
In order to let this code work it must be installed in the code sheet of the worksheet on which you want the action. It will not work if you install it in a standard code module, like Module1.
Option Explicit
Private Sub Worksheet_SelectionChange(ByVal Target As Range)
Dim TriggerRange As Range
Dim Off As Long ' offset from Target for selection
' if more than one cell is selected choose the first cell
If Target.Cells.CountLarge > 1 Then Set Target = ActiveCell
Set TriggerRange = Range(Cells(2, "G"), Cells(Rows.Count, "G").End(xlUp))
' this code will run only if a cell in this range is selected
' Debug.Print TriggerRange.Address(0, 0)
If Not Application.Intersect(Target, TriggerRange) Is Nothing Then
Application.EnableEvents = False
With Target
If .Value = .Offset(1).Value Then
Off = 1
ElseIf WorksheetFunction.CountA(.Resize(2, 1)) Then
Rows(.Row).Insert
' Off = 1 ' or -1 to change the selection
End If
.Offset(Off).Select
End With
Application.EnableEvents = True
End If
End Sub
I have a spreadsheet that I'm trying to migrate into SQL.
The spreadsheet contains 65k rows of information over two worksheets.
The people operating the spreadsheet have been colouring the font in the rows either red, blue or yellow depending on the status of the record. Each row is a record with personal data etc. so I can't share online.
As part of the migration to SQL I need to add a column with a status field. The status field on each row should contain either 1, 2, 3, or 4 depending on whether the row has a black, red, blue or yellow font.
Based on searching here I believe it might be possible with a VBA function and a formula?
Could anyone help with what to do? I'm ok with Excel but not a power user by any means.
try using something like this in VBA. You will need to add several more ifs based on the colors you have.
CurrentSheetText="Sheet1"
LastRow = Sheets(CurrentSheetText).Cells.SpecialCells(xlCellTypeLastCell).Row
for iter = 1 to LastRow
if Sheets(CurrentSheetText).Cells(iter, 1).Interior.Color = RGB(255, 255, 0) Then
Sheets(CurrentSheetText).Cells(iter,5).value =1
End if
Next iter
This is very easily implemented with VBA. Due to the lack of information in the post, I can only write you a crude script
Sub AddCol()
Dim wb As Workbook
Dim ws As Worksheet
Dim LRow As Long, i As Long
'Target workbook
Set wb = Workbooks("NAME")
'Target worksheet
Set ws = wb.Sheets(INDEX)
'Target column
target_col = 1
'Output column
output_col = 10
With ws
'Find last row in sheet based on column A
LRow = .Cells(.Rows.Count, "A").End(xlUp).Row
'Loop through row 1 through LRow
For i = 1 To LRow
'populate output col based on target col's font colour
If .Cells(i, target_col).Font.Color = vbBlack Then
.Cells(i, output_col).Value = 1
ElseIf .Cells(i, target_col).Font.Color = vbRed Then
.Cells(i, output_col).Value = 2
ElseIf .Cells(i, target_col).Font.Color = vbBlue Then
.Cells(i, output_col).Value = 3
ElseIf .Cells(i, target_col).Font.Color = vbYellow Then
.Cells(i, output_col).Value = 4
End If
Next i
End With
End Sub
Many thanks for all the help!
It seems there is a very simple way to do this without any code!
I was able to use the filter function by highlighting the cheet and sorting by colour. Once I had all the red text together I was able to just add a 1 to each row and fill down.
Try the next function, please. It will return an array with the settled codes for analyzed colors. It take in consideration all standard nuances (especially for blue) of the colors in discussion:
Function colorNo(sh As Worksheet) As Variant
Dim lastR As Long, cel As Range, arr, k As Long
lastR = sh.Range("A" & rows.count).End(xlUp).row
ReDim arr(lastR - 2)
For Each cel In sh.Range("A2:A" & lastR)
Select Case cel.Font.Color
Case vbRed, 49407: arr(k) = 2: k = k + 1
Case vbBlue, 12611584, 6567712, 9851952, 14395790: arr(k) = 3: k = k + 1
Case vbYellow: arr(k) = 4: k = k + 1
Case Else: arr(k) = 1: k = k + 1
End Select
Next
colorNo = arr
End Function
The above code considers all other colors like being Black!
If in the future you will need some other colors, you should fill appropriate Case newColor lines...
It can be tested/used in this way:
Sub testColorNo()
Dim sh As Worksheet, arrCol As Variant
Set sh = ActiveSheet
arrCol = colorNo(sh)
'the array can be used like it is
'or its value can be dropped in the last empty column
'un comment the next line if you want to visually see the returned array
'but only on testing small range. Otherwise, it will be a huge string...
'Debug.Print Join(arrCol, ","): you can see the array content in Immediate Window
sh.cells(2, sh.UsedRange.Columns.count + 1).Resize(UBound(arrCol) + 1, 1).Value = _
WorksheetFunction.Transpose(arrCol)
End Sub
This should work:
Sub SubColor()
'Declarations.
Dim RngColouredRange As Range
Dim RngFirstAnswer As Range
Dim RngTarget As Range
Dim DblRow As Double
'Setting variables.
Set RngColouredRange = Range("M1:M5")
Set RngFirstAnswer = Range("N1")
'Covering each cell in RngColouredRange.
For Each RngTarget In RngColouredRange
'Checking font's color.
Select Case RngTarget.Font.Color
'In Case is black.
Case Is = 0
RngFirstAnswer.Offset(DblRow, 0) = 0
'In case is red.
Case Is = 255
RngFirstAnswer.Offset(DblRow, 0) = 1
'In case is blue.
Case Is = 12611584
RngFirstAnswer.Offset(DblRow, 0) = 2
'In case is yellow.
Case Is = 65535
RngFirstAnswer.Offset(DblRow, 0) = 3
'In other cases.
Case Else
RngFirstAnswer.Offset(DblRow, 0) = "Unclassified"
End Select
'Increasing DblRow.
DblRow = DblRow + 1
Next
End Sub
Edit the variables accordingly.
If you need to know what number refers to each of the fonts' color you have, use this:
Sub SubFontColourNumber()
'Declarations.
Dim RngColouredRange As Range
Dim RngFirstAnswer As Range
Dim RngTarget As Range
Dim DblRow As Double
'Setting variables.
Set RngColouredRange = Range("M1:M5")
Set RngFirstAnswer = Range("N1")
'Covering each cell in RngColouredRange.
For Each RngTarget In RngColouredRange
'Reporting the font's color.
RngFirstAnswer.Offset(DblRow, 0) = RngTarget.Font.Color
'Increasing DblRow.
DblRow = DblRow + 1
Next
End Sub
Like before, edit the variables accordingly.
I have column A with staff ids and hours worked in column K.
I would like if a staff id appears more than once to add hours worked and put the result in another column corresponding to the first instance of that staff id and the duplicates being 0.
This is for a monthly report and there may be over 2k records at any point.
As everyone else said, a Pivot Table really is the best way. If you're unsure how to use a PivotTable or what it's good for, refer to this SO post where I explain in detail.
Anyway, I put together the below VBA function to help get you started. It's by no means the most efficient approach; it also makes the following assumptions:
Sheet 1 has all the data
A has Staff Id
B has Hours
C is reserved for Total Hours
D will be available for processing status output
This of course can all be changed very easily by altering the code a bit. Review the code, it's commented for you to understand.
The reason a Status column must exist is to avoid processing a Staff Id that was already processed. You could very alter the code to avoid the need for this column, but this is the way I went about things.
CODE
Public Sub HoursForEmployeeById()
Dim currentStaffId As String
Dim totalHours As Double
Dim totalStaffRows As Integer
Dim currentStaffRow As Integer
Dim totalSearchRows As Integer
Dim currentSearchRow As Integer
Dim staffColumn As Integer
Dim hoursColumn As Integer
Dim totalHoursColumn As Integer
Dim statusColumn As Integer
'change these to appropriate columns
staffColumn = 1
hoursColumn = 2
totalHoursColumn = 3
statusColumn = 4
Application.Calculation = xlCalculationManual
Application.ScreenUpdating = False
totalStaffRows = Sheet1.Cells(Rows.Count, staffColumn).End(xlUp).Row
For currentStaffRow = 2 To totalStaffRows
currentStaffId = Cells(currentStaffRow, staffColumn).Value
'if the current staff Id was not already processed (duplicate record)
If Not StrComp("Duplicate", Cells(currentStaffRow, statusColumn).Value, vbTextCompare) = 0 Then
'get this rows total hours
totalHours = CDbl(Cells(currentStaffRow, hoursColumn).Value)
'search all subsequent rows for duplicates
totalSearchRows = totalStaffRows - currentStaffRow + 1
For currentSearchRow = currentStaffRow + 1 To totalSearchRows
If StrComp(currentStaffId, Cells(currentSearchRow, staffColumn), vbTextCompare) = 0 Then
'duplicate found: log the hours worked, set them to 0, then mark as Duplicate
totalHours = totalHours + CDbl(Cells(currentSearchRow, hoursColumn).Value)
Cells(currentSearchRow, hoursColumn).Value = 0
Cells(currentSearchRow, statusColumn).Value = "Duplicate"
End If
Next
'output total hours worked and mark as Processed
Cells(currentStaffRow, totalHoursColumn).Value = totalHours
Cells(currentStaffRow, statusColumn).Value = "Processed"
totalHours = 0 'reset total hours worked
End If
Next
Application.ScreenUpdating = False
Application.Calculation = xlCalculationAutomatic
End Sub
BEFORE
AFTER
Here is the solution for the data table located in range A1:B10 with headers and results written to column C.
Sub Solution()
Range("c2:c10").Clear
Dim i
For i = 2 To 10
If WorksheetFunction.SumIf(Range("A1:a10"), Cells(i, 1), Range("C1:C10")) = 0 Then
Cells(i, "c") = WorksheetFunction.SumIf( _
Range("A1:a10"), Cells(i, 1), Range("B1:B10"))
Else
Cells(i, "c") = 0
End If
Next i
End Sub
Try below code :
Sub sample()
Dim lastRow As Integer, num As Integer, i As Integer
lastRow = Range("A65000").End(xlUp).Row
For i = 2 To lastRow
num = WorksheetFunction.Match(Cells(i, 1), Range("A1:A" & lastRow), 0)
If i = num Then
Cells(i, 3) = WorksheetFunction.SumIf(Range("A1:A" & lastRow), Cells(i, 1), Range("B1:B" & lastRow))
Else
Cells(i, 1).Interior.Color = vbYellow
End If
Next
End Sub
BEFORE
AFTER
Below code identifies duplicate value in a column and highlight with red. Hope this might be of some help.
iLastRow = Cells(chosenExcelSheet.Rows.Count, 1).End(xlUp).Row 'Determine the last row to look at
Set rangeLocation = Range("A1:A" & iLastRow)
'Checking if duplicate values exists in same column
For Each myCell In rangeLocation
If WorksheetFunction.CountIf(rangeLocation, myCell.Value) > 1 Then
myCell.Interior.ColorIndex = 3'Highlight with red Color
Else
myCell.Interior.ColorIndex = 2'Retain white Color
End If
Next
Sub SelectColoredCells()
Dim rCell As Range
Dim lColor As Long
Dim rColored As Range
'Select the color by name (8 possible)
'vbBlack, vbBlue, vbGreen, vbCyan,
'vbRed, vbMagenta, vbYellow, vbWhite
lColor = RGB(156, 0, 6)
'If you prefer, you can use the RGB function
'to specify a color
'Default was lColor = vbBlue
'lColor = RGB(0, 0, 255)
Set rColored = Nothing
For Each rCell In Selection
If rCell.Interior.Color = lColor Then
If rColored Is Nothing Then
Set rColored = rCell
Else
Set rColored = Union(rColored, rCell)
End If
End If
Next
If rColored Is Nothing Then
MsgBox "No cells match the color"
Else
rColored.Select
MsgBox "Selected cells match the color:" & _
vbCrLf & rColored.Address
End If
Set rCell = Nothing
Set rColored = Nothing
End Sub
this highlights the duplicates