Setting Excel cell content based on row font color - excel

Question

I have a spreadsheet that I'm trying to migrate into SQL.
The spreadsheet contains 65k rows of information over two worksheets.
The people operating the spreadsheet have been colouring the font in the rows either red, blue or yellow depending on the status of the record. Each row is a record with personal data etc. so I can't share online.
As part of the migration to SQL I need to add a column with a status field. The status field on each row should contain either 1, 2, 3, or 4 depending on whether the row has a black, red, blue or yellow font.
Based on searching here I believe it might be possible with a VBA function and a formula?
Could anyone help with what to do? I'm ok with Excel but not a power user by any means.

Answer 1

try using something like this in VBA. You will need to add several more ifs based on the colors you have.
CurrentSheetText="Sheet1"
LastRow = Sheets(CurrentSheetText).Cells.SpecialCells(xlCellTypeLastCell).Row
for iter = 1 to LastRow
if Sheets(CurrentSheetText).Cells(iter, 1).Interior.Color = RGB(255, 255, 0) Then
Sheets(CurrentSheetText).Cells(iter,5).value =1
End if
Next iter

Answer 2

This is very easily implemented with VBA. Due to the lack of information in the post, I can only write you a crude script
Sub AddCol()
Dim wb As Workbook
Dim ws As Worksheet
Dim LRow As Long, i As Long
'Target workbook
Set wb = Workbooks("NAME")
'Target worksheet
Set ws = wb.Sheets(INDEX)
'Target column
target_col = 1
'Output column
output_col = 10
With ws
'Find last row in sheet based on column A
LRow = .Cells(.Rows.Count, "A").End(xlUp).Row
'Loop through row 1 through LRow
For i = 1 To LRow
'populate output col based on target col's font colour
If .Cells(i, target_col).Font.Color = vbBlack Then
.Cells(i, output_col).Value = 1
ElseIf .Cells(i, target_col).Font.Color = vbRed Then
.Cells(i, output_col).Value = 2
ElseIf .Cells(i, target_col).Font.Color = vbBlue Then
.Cells(i, output_col).Value = 3
ElseIf .Cells(i, target_col).Font.Color = vbYellow Then
.Cells(i, output_col).Value = 4
End If
Next i
End With
End Sub

Answer 3

Many thanks for all the help!
It seems there is a very simple way to do this without any code!
I was able to use the filter function by highlighting the cheet and sorting by colour. Once I had all the red text together I was able to just add a 1 to each row and fill down.

Answer 4

Try the next function, please. It will return an array with the settled codes for analyzed colors. It take in consideration all standard nuances (especially for blue) of the colors in discussion:
Function colorNo(sh As Worksheet) As Variant
Dim lastR As Long, cel As Range, arr, k As Long
lastR = sh.Range("A" & rows.count).End(xlUp).row
ReDim arr(lastR - 2)
For Each cel In sh.Range("A2:A" & lastR)
Select Case cel.Font.Color
Case vbRed, 49407: arr(k) = 2: k = k + 1
Case vbBlue, 12611584, 6567712, 9851952, 14395790: arr(k) = 3: k = k + 1
Case vbYellow: arr(k) = 4: k = k + 1
Case Else: arr(k) = 1: k = k + 1
End Select
Next
colorNo = arr
End Function
The above code considers all other colors like being Black!
If in the future you will need some other colors, you should fill appropriate Case newColor lines...
It can be tested/used in this way:
Sub testColorNo()
Dim sh As Worksheet, arrCol As Variant
Set sh = ActiveSheet
arrCol = colorNo(sh)
'the array can be used like it is
'or its value can be dropped in the last empty column
'un comment the next line if you want to visually see the returned array
'but only on testing small range. Otherwise, it will be a huge string...
'Debug.Print Join(arrCol, ","): you can see the array content in Immediate Window
sh.cells(2, sh.UsedRange.Columns.count + 1).Resize(UBound(arrCol) + 1, 1).Value = _
WorksheetFunction.Transpose(arrCol)
End Sub

Answer 5

This should work:
Sub SubColor()
'Declarations.
Dim RngColouredRange As Range
Dim RngFirstAnswer As Range
Dim RngTarget As Range
Dim DblRow As Double
'Setting variables.
Set RngColouredRange = Range("M1:M5")
Set RngFirstAnswer = Range("N1")
'Covering each cell in RngColouredRange.
For Each RngTarget In RngColouredRange
'Checking font's color.
Select Case RngTarget.Font.Color
'In Case is black.
Case Is = 0
RngFirstAnswer.Offset(DblRow, 0) = 0
'In case is red.
Case Is = 255
RngFirstAnswer.Offset(DblRow, 0) = 1
'In case is blue.
Case Is = 12611584
RngFirstAnswer.Offset(DblRow, 0) = 2
'In case is yellow.
Case Is = 65535
RngFirstAnswer.Offset(DblRow, 0) = 3
'In other cases.
Case Else
RngFirstAnswer.Offset(DblRow, 0) = "Unclassified"
End Select
'Increasing DblRow.
DblRow = DblRow + 1
Next
End Sub
Edit the variables accordingly.
If you need to know what number refers to each of the fonts' color you have, use this:
Sub SubFontColourNumber()
'Declarations.
Dim RngColouredRange As Range
Dim RngFirstAnswer As Range
Dim RngTarget As Range
Dim DblRow As Double
'Setting variables.
Set RngColouredRange = Range("M1:M5")
Set RngFirstAnswer = Range("N1")
'Covering each cell in RngColouredRange.
For Each RngTarget In RngColouredRange
'Reporting the font's color.
RngFirstAnswer.Offset(DblRow, 0) = RngTarget.Font.Color
'Increasing DblRow.
DblRow = DblRow + 1
Next
End Sub
Like before, edit the variables accordingly.