I have a database tab which holds all my information for each item in my inventory. This is always changing as I add new inventory. I want to take certain information in that tab (columns A & B) and use it in a separate tab called stock inventory in columns A & B. When it transfers I would like a blank cells in columns C,D,E, and F. I did try VLOOKUP however, because column A on the database tab is repeated, when the information was transferred to the stock inventory tab it duplicated information instead of actual information. For example Column A may say "Scale" column B may say "abalone, there may be a second entry with the same information in column A but different information in column B. When it transfers to the stock inventory tab anytime it recognizes "scale" in the column A it would say Abalone. This is not what I want. I want to bring over actual information for column B even if column A is the same. Any help is appreciated.
To solve the problem of the repeated value in the VLOOKUP you could create helper column on the left of the first vlookup matrix column, with the formula =ROW()&A2, and use this value as key to be searched with vllokup instead of the value in A1: there will be no duplicates, as the value will be the concatenation of the row number and the name of the article.
Related
I'm standard excel user (I know only record macro :)), but I really need your help, I'm lost. I'll try to describe what I need to do.
I'm trying to apply limited drop-downs based on previous selection. Please find the picture:
Data (columns A, B)
Dropdowns (G, H)
What I need is, that the user select some, concrete Company in column G. He will have limited drop-down in H column. So everything, what I need, is using INDIRECT formula through the Data Validation (menu - Data), but for this I need to get name to every range in column B, which will be available (for same Company), so the name of these ranges have to have exact name for each Company (a, b, c ...etc.).
The problem is that I have hundreds Companies. Do you have some idea, how can I proceed macro which allocate these names to all ranges in B column with names as per A column?
If you have any other idea how I can solve this, it will be sufficient for me too.
Thanks.
Franta
The better approach here is to use OFFSET for the Data Validation List formula.
In H2 apply Data Validation List using
=OFFSET($B$1,MATCH($G2,$A:$A,0)-1,,COUNTIFS($A:$A,$G2),1)
What this does is:
Finds the row containing the first instance of company in column A (MATCH($G2,$A:$A,0))
Counts the number of instances of company in column A (COUNTIFS($A:$A,$G2))
Creates a range offset from B1 by the Row match -1, and resizes it to the count of company
That's the range used by Validation
Note: this relies on the companies being sorted as shown in your sample data
I am trying to condense data in a specific way. I want any occurrences of the number 1 in each column to show up as 1 (regardless of how many times it occurs) with the corresponding site, in the corresponding column. Some sites occur multiple times in the original data, and I want to make it so that only one of each unique site shows up in the resulting data table with a 1 for the corresponding column if there any 1's in the column from the original data.
I would think it would be a vlookup function, but I have tried many different things and I am really stuck on this.
Image of original data and what I am trying to do:
Thank you
This assumes that your data set only contains 1 or blank and this approach uses a Pivot Table with MAX function. Below are details in case anyone doesn't know Pivot Tables.
Select a cell in your data and insert Pivot Table. Note, I added a title for column A, as you need that in the Pivot Table.
Click in the created Pivot Table and the PivotTable Fields dialog should pop up. If not, right click in Pivot Table and select Show Field List.
Drag the Field names (Code, a, b,& c) down to the appropriate blocks below. (Values under Columns will be created for you.)
Click on the drop down arrow next to each field name and select Max. That will rename it to "Max of ...". If that bothers you, then you can type the name you want into the Custom Name field. Note, it will not let you type the same name as the field name, eg a, but it will work if you put a space in front of it.
Given that the Pivot Table would be a lot of work for a large number of columns, here is a formula based approach. Put this formula in cell G2, then drag it down and across to fill your new table.
Note, you will have to populate all codes that you have in column F. And if any new codes are added later you will have to keep this updated. One of the advantages of a Pivot Table is that it will do this for you.
I know that you won't be putting this in these cells, so adjust accordingly. In fact, I would recommend this be in another sheet.
=IF(COUNTIFS($A:$A,$F2,B:B,1)>0,1,0)
COUNTIFS($A:$A,$F2,B:B,1)
This will count each occurrence when the value in column A matches your code $F2 AND the value in column B equals 1.
If that count is >0, then you know that at least one match was found and the IF will return 1, otherwise 0.
I have a question regarding excel and I am looking for a formula that can help me transport my data from one sheet to the other. I have some experience with excel, however I am not a pro at it, so I apologize if this is a very trivial question but would also be happy since that would mean it probably has a very trivial answer! Unfortunately I do not have enough reputation points yet to post images, but I will try to explain it as clearly as possible.
Basically I am creating an excel template and the goal is to have 2 sheets in excel.
In the first sheet I have a column with following input in rows A1 - A3: Sales Region,
Country, Account ID's.
Above is the example of column A; from column B --> x; I will put e.g.
Americas, US and as many account numbers as there are in that specific country.
However on the second sheet it gets a bit complicated. My goal is that all the account numbers from sheet 1 irrespective of their sales region and country (which also means irrespective of their column) will automatically be listed on the second sheet.
The second sheet will be organized in the following way:
From column A - C; sales region, country and account ID.; from column D - x financial information for each account.
As a first step I want all the different account ID's from the different columns on the first sheet to be listed under column C (account ID's) on the seconds sheet.
As a second step I want column A - B to be automatically filled out according to account number by accessing the information in which column and thus sales region and country the account is in on sheet one.
I don't think a simple vlookup would do the job, especially for step 1, since I want the account ID's from many different columns and rows in sheet 1 to be listed in just one column....
hope it is clear enough! Would appreciate any help! :) thanks in advance!
The first step take all of column A and copy it to the 2nd sheet on column C.
Select data ribbon and select remove duplicates.
For column A insert vlookup for column C for all the data in 1st sheet
For column B insert vlookup for column B for all the data in 1st sheet
Those value will work well only if an ID has one valid Region and country.
Now just use custom sort to sort it in the way you desire.
I am sure this question has a really easy answer, but after extensive research I have somehow not found what I was looking for. I am not an excel pro, but do have some experience with it.
Basically I have 2 sets of data that is indexed by customer account number and gives certain values, such as sales, profits, costs etc in the one file and sales rep responsible, amount of times contacted in the other file.
My goal now is to get these two files into one, so that I have the customer ID in the first column and all the data respective to that customer number in the columns next to it on one sheet.
However the customer numbers from the two sheets are not sorted in any way so I cant just copy and paste it and i am dealing with quite a large data set so I cannot just do it manually. additionally there are more customers id's in the first sheet than in the second, since some data is missing for a certain amount of the customers.
How can I basically automatically merge the data belonging to each customer so that it ends up being displayed in one row?
I recommend that you approach the merging of these two lists by creating a 3rd, comprehensive listing, which pulls from your raw data files.
Setting up your new Results Sheet
Assume that one list is in Book1, sheet1, and the other list is in Book2, sheet1. Open up a new excel file. Put the headers along the top. Next, you will create an index which shows all unique customer ID numbers, sorted by number. This will only work if there are no duplicate ID's (except for the ones which refer to the same cusotmer).
Copy the Customer ID column manually from Book1 into the New book. Copy the customer ID's from Book2 manually, underneath the Book1 customers, in the same column in the New book. Highlight the customer ID column. Go to the Data ribbon, then Remove Duplicates. Then rightclick your data and click 'sort'. This will leave you with an ordered customer ID column, and all other fields under the other headings will be blank.
Vlookup Formula
Next, you will use 2 vlookup formulas, similar to what #StaceyBurns recommends below. Vlookup takes a specific unique value, and looks for that value on the leftmost column of a datablock. Then it finds the first time there's a match for that value, and returns a value from a cell on that row, a given number of columns away. So for example:
=VLOOKUP(A1,B1:D5,2,FALSE)
Says: Take the unique value found in A1, look for that value in column B, from row 1:5, and return the 2nd column's result out of the datablock B:D (column C). So if A1 was the same as B3, this formula would provide the result for C3. FALSE means it would try and approximate your value if there's no match.
Assume customer indexes for all files are in column A. Assume also that all other headers are in the same order, let's say from A1:H1. Your formula to use VLOOKUP in the new workbook would be as follows - put this in B2:
=VLOOKUP($A2,[Book1.xlsx]Sheet1!$A:$H,column(),FALSE)
This gives you the matching amount under Sheet1's column B header, where Sheet1!'s customer ID matches the customer ID shown in cell A2 of the New book. However, we need to know whether it was able to properly pick up a value from Book1 - because we know that some data is incomplete. So, let's check if the above result is either a number, or text:
Determining if Results are found in Sheet1
=OR(ISTEXT(VLOOKUP($A2,[Book1.xlsx]Sheet1!$A:$H,COLUMN(),FALSE)),ISNUM(VLOOKUP($A2,[Book1.xlsx]Sheet1!$A:$H,COLUMN(),FALSE)))
This will return TRUE if the result is either a Number, or Text. So it will return FALSE if either no match is found for that ID number on Book1 Sheet1, or if the result is a blank cell. So now we put that inside of an IF statement - if it returns true, we want the result from Book1. If it returns false, we want to attempt to pull the result from Book2, through the exact same formula. This whole thing will look like this:
Final Formula
=IF(OR(ISTEXT(VLOOKUP($A2,[Book1.xlsx]Sheet1!$A:$H,COLUMN(),FALSE)),ISNUM(VLOOKUP($A2,[Book1.xlsx]Sheet1!$A:$H,COLUMN(),FALSE))),VLOOKUP($A2,[Book1.xlsx]Sheet1!$A:$H,COLUMN(),FALSE),VLOOKUP($A2,[Book2.xlsx]Sheet1!$A:$H,COLUMN(),FALSE))
Now, it will try to find the match from Book1 - if there's no match for the ID, or if the match returns a blank value for that header, then it will try to find a match from Book2. If it finds no match there, it will return #N/A! (which shouldn't happen, because that means you've deleted one of the customer ID's that we pulled directly from Book1 & Book2). It might return a blank cell if that data piece is not in either sheet. This formula can be copied from B2 all the way to the bottom right of your data block in your results sheet.
You can use the VLOOKUP function on the first sheet to bring the data from the second sheet in.
So for example, take an empty column on your first sheet and add the VLOOKUP function which looks like this:
=VLOOKUP(cell to lookup,
set of data on 2nd file,
column index on 2nd file of data you want,
TRUE/FALSE Boolean to ask for either close match or exact match )
If your Customer ID is in column A and your second sheet looks like this:
A1 Customer ID
B2 Sales Rep
C3 Number of Times Contacted
then you would do a look up first for the Sales Rep:
=VLOOKUP(A1,Sheet2!$A$1:$C$15,2,FALSE)
Then double click on the bottom right corner of this cell to populate the formula for all your rows.
Then do the same in a new cell for the Number of Times Contacted:
=VLOOKUP(A1,Sheet2!$A$1:$C$15,3,FALSE)
(Note I used C15 as an example in the above VLOOKUP. It should be the number of rows you have on file 2)
More info:
https://support.office.com/en-us/article/VLOOKUP-function-0bbc8083-26fe-4963-8ab8-93a18ad188a1
I'm trying to write a macro that i can run which will allow me to simply sort a range of orders into what i like to call categories.
The basic idea is that we get orders through, and we generally have to print a different type of shipping label for the different items, based on weight, size and value. Unfortunately, there is no easy way of doing this other than going through all orders (sometimes thousands) and copying them into different worksheets to group them into the type of shipping method we need to use.
What i'd like to do (i already have a couple of macros already) - is to look in another sheet whereby we store the item titles, and have a second column within that sheet with a number (1, 2 or 3). For each item, based on it's weight, size or value, which we have already specified - they would be assigned a number. The Macro will look at the item name, if the sales sheet finds a match from column A in the item's sheet, it will then add the correct number specified in the item's sheet to the cell next to the item title in the sales sheet.
Column A-G has all customer details, Column H has the item title. The number i'm wanting to add to the row will be inserted into Column I.
The item's sheet has Column A which is the item title, and Column B is the number assigned to this item.
I have tried to muster a macro up myself, however it's confusing me no end.
This is exactly what vlookup is used for
=VLOOKUP(H1, items!A:B,2,FALSE)
Put this formula into I1 on the sales sheet and drag it down, if the items sheet is not in the same workbook , you will need to modify the reference to point to it,
you could obviously write a macro that will insert this formula and drop it down, but it will still be using vlookup or application.vlookup to get the result
Wildcard searches at the front would be
=VLOOKUP("*"&H1, items!A:B,2,FALSE)
or both ends would be
=VLOOKUP("*"&H1&"*", items!A:B,2,FALSE)
NB* BE CAREFUL WITH THIS AS YOU MAY HAVE ITEMS WITH SIMILAR DESCRIPTIONS
like "apple" and "red apple"
you should always use a product code to do lookups when available