I'm dying here and could really use some help. I've been slogging away at this for a day or two now and don't know what to try next.
In Excel, I have a list of technicians, dates and total hours worked by that tech on the corresponding day. There are duplicate entries which I cannot remove due to other unique values in the data.
I need to count up the total hours worked for each technician over the whole period. For example, in the instance below, Bob has worked eight hours, while Jim has worked six.
TOTAL
TECH DATE DAILY HOURS
----------------------------
Bob 01/03/21 03:00
Bob 01/03/21 03:00
Bob 01/03/21 03:00
Bob 02/03/21 02:00
Bob 03/03/21 03:00
Jim 01/03/21 03:00
Jim 02/03/21 02:00
Jim 02/03/21 02:00
Jim 02/03/21 02:00
Jim 02/03/21 02:00
Jim 03/03/21 01:00
I'm certain this should be relatively straightforward but I think I've reached the end of my knowledge. I've been struggling with SUMPRODUCT etc. and searched extensively online, but I'm beginning to get rather lost.
Any help greatly appreciated.
Cheers.
I had a similar problem a while back and came up with a fairly crude solution as follows:
in a new column (which I hid afterwards) create a function to return TRUE on the first instance of each unique combination to check (where 'combination' could be 'Bob on 01/03' or 'Jim on 03/03')
Then for your overall totals do a SUMIF based only on those values returned by that auxiliary column.
In your example this might look like this:
your auxiliary column is Z. the above columns are A, B and C. Row 1 contains headings.
In Z2 you insert the formula =IF(COUNTIFS($A$2:$A2, $A2, $B$2:$B2, $B2) = 0, TRUE, "") then copy/autofill that downwards for as far as necessary. Check the result, it should be returning TRUE on the first entry per technician per day.
Then, if somewhere else on your sheet you need a sum of what Bob did, you do =SUMIFS($C:$C, $A:$A, "Bob", $Z:$Z, TRUE) - that is, sum of all times where technician is bob and the auxiliary column is true.
Related
I have one column/list filled with appointment information (column A), and another separate column/list of clinician names ( column C). I am interested in simplifying column A down to just a clinician name(its match from column C). Is there a method/approach which could be used to find matches in column A and C, and then list them in column B?
Column A has about 1,100 rows, Column C about 200 rows(names).
Thank you in advance for your time and consideration!
Column A
Appointment Info
08/06/2018 # 10:00 AM
(240 min)
AA MH/PHD Testing CLC=IP
Est Patient
CID/PID:08/06/2018
(Wait: 0 days)
Scheduled on: 6/13/2018
By: Suzie Chapstick
Comments: F107
No Show Count:4
Miles to Clinic: NA
08/08/2018 # 12:00 PM
(120 min)
AA MHC/CHOL-Harpman EVAL
New Patient
CID/PID:07/03/2018
(Wait:36 Days)
Scheduled on: 7/3/2018
By: Legg, Stanley
Comments: Per MHC
NoShow Count: 7
Miles to Clinic: NA
08/06/2018 # 09:00 AM
(180 min)
AA MHC/PSY-Stinger Intake
New Patient
CID/PID: 6/7/2018
(Wait:60 days)
Scheduled on: 7/6/2018
By: Finkbeiner, Maria
Comments: Per MHC
NoShowCount: 3
Miles to Clinic: 16
Column C
Brown
Duncan
Finley
Harpman
Stinger
You can try this:
=IFERROR(INDEX(Clinicians,MATCH(1,MATCH("*"&Clinicians&"*",A1:A10,0),0)),"not found")
Here are my results:
I gave the Clinicians a range to help the readablity, the same could be done with Col A. I'd also suggest the clinicians be on a separate tab altogether.
The First "not found" has no "hits" in the clinicians list, the second and third are opposite blank cells.
Hope that helps
Good Luck
I am creating helper columns to assist me in reviewing our data, but I am running across an issue with one. What I am trying to accomplish is to create a helper column that tells me, by month, what type of medications a person is prescribed, and then combines multiple selections for the same name into a new name.
A sample data set would be:
A B C
1/1/2016 Doe, John Oral
1/1/2016 Doe, John Compound
1/1/2016 Doe, John Oral
2/1/2016 Smith, Jane Oral
2/1/2016 Smith, Jane Oral
2/1/2016 Adams, Tom Compound
2/1/2016 Doe, John Oral
So, for example, if John Doe was prescribed 2 oral medications and 1 compounded medication on 1/1/2016, the helper column would sort out that the three medications belong to the same person and are of two different types, so changes them to Combined. It would end up something akin to "1-Doe, John-Combined", displayed here:
D
1-Doe, John-Combined
1-Doe, John-Combined
1-Doe, John-Combined
2-Smith, Jane-Oral
2-Smith, Jane-Oral
2-Adams, Tom-Compound
2-Doe, John-Oral
So far, all I have is the concatenation by month:
=MONTH(A2)&"-"&B2&"-"
But I am not certain how to tackle the portion of the formula that will present the type of medication and combine (if required). Also, if necessary, more than one column can be created.
Thank you in advance.
Use SUMPRODUCT to test:
=MONTH(A1) & "-" & B1& "-" & IF(SUMPRODUCT((MONTH($A$1:$A$7)=MONTH(A1))*($B$1:$B$7=B1)*($C$1:$C$7<>C1))>0,"Combined",C1)
I am looking for some help trying to create an excel macro. I have a very large sheet that look a bit like this:
Account NAME Address Dealer
68687 Sara 11 Wood 1111
68687 Sara 11 Wood 1111
68687 Sara 11 Wood 1111
12345 Tom 10 Main 7878
12345 Tom 10 Main 7878
54321 Tom 10 Main 7878
10101 John 25 Lake 3232
10101 25 Lake 3232
11111 John 25 Lake 3232
What I need to do is to highlight all the rows on the sheet where each Dealer has more than one unique value in the Account column, but it must also have some value in the name column.
So in the above example I would only want to highlight all the rows for dealer 7878.
I am not certain if I should look at loops or arrays, they might take a long time as the sheet is quite large.
Looking for some help.
Thanks.
James - Dirk gave you a good answer in his comment. It looks like this ...
The format formula is also put into Column F, so you can see the results of the calculation.
If you feel you should still have a VBA solution, this gives you a good starting point for how to layout your code ...
Ignore rows with empty name
Count rows where the dealer is the same as the dealer in the current row, and the account is NOT the same as the account in the current row
If the count found in Step 2 is greater than 0, highlight the current row.
Given the following data
A B
Steven 01/05/1958
Mike 05/12/1923
Bob 05/11/2001
Richard 10/22/1985
Maverick 12/25/1991
Ed 01/07/1954
I'd like to get a list in, let's just say the column D, containing the next couple birthdays that will occur.
So if today was 05/05/2016, I'd like to see
D E
Bob 05/11/2001
Mike 05/12/1923
My current approach (yet not working properly) is to create another column and have the days until the birthday calculated there, using this formula:
=DATE(YEAR(B2)+DATEDIF(B2+1;TODAY();"y")+1;MONTH(B2);DAY(B2))-TODAY()
Then I list the birthdays that come up in the next 5 days using:
=IF(ISERROR(INDEX($A$2:$C$5,SMALL(IF($A$2:$C$5<5,ROW($A$2:$A$5)),ROW(1:1)),2)),"",INDEX($A$2:$C$5,SMALL(IF($A$2:$A$5<5,ROW($A$2:$A$5)),ROW(1:1)),2))
I'd rather have the next 5 upcoming birthdays, no matter how far away from today they are.
Any Ideas how to achieve this without using makros?
Help is much appreciated!
To get the birthday difference from today in days :
=(DATEDIF($D$1,DATE(IF((DATE(YEAR($D$1),MONTH(B2),DAY(B2))>$D$1),YEAR($D$1),YEAR($D$1)+1),MONTH(B2),DAY(B2)),"D"))+0
The first BD from current date :
=VLOOKUP(SMALL(A2:A8,1)+0,A2:B8,2,FALSE)
Please see the img for more details :
Another approach would be to use the Advanced Filter. And you could automate it using VBA.
For the Criteria:
A2: =DATE(YEAR(TODAY()),MONTH(B6),DAY(B6))>=TODAY()
B2: =(TODAY()+$C$2)>=DATE(YEAR(TODAY()),MONTH(B6),DAY(B6))
Range is the number of days after today to show birthdays.
OK slightly different approach
Instead of counting days in a helper column, change the date in a helper column. Then sort that helper column for only the first 5 entries. This will show upcoming birthDAYS instead of birthDATES.
So assuming Names in column A, Dates in Column B, Column C is created with:
=DATE(YEAR(TODAY())+IF(TODAY()>DATE(YEAR(TODAY()),MONTH(B2),DAY(B2)),1,0),MONTH(B2),DAY(B2))
Now I was assuming no header rows and A1 was the first entry so to display the next 5 entries in column D I used:
=IF(ROW()<=5,SMALL($C$1:$C$6,ROW()),"")
Now this will not pull names but just the upcoming birthDAYS not birthDATES. The year being the difference between the two.
If you want to pull the names as well you can use the following:
=IF(D2<>"",INDEX($A$1:$A$6,MATCH(D2,$C$1:$C$6,0)),"")
Right now it will not return names of multiple people with the same date but there are ways around that. If you need that too let us know.
(A) (B) (C) (D) (E)
Steven 58/01/05 17/01/05 16/05/11 Bob
Mike 23/05/12 16/05/12 16/05/12 Mike
Bob 01/05/11 16/05/11 16/10/22 Richard
Richard 85/10/22 16/10/22 16/12/25 Maverick
Maverick 91/12/25 16/12/25 17/01/05 Steven
Ed 54/01/07 17/01/07
UPDATE
In order to deal with duplicate birthdays... try the following:
=IF(E5<>"",INDEX($A$1:$A$6,MATCH(E5,$C$1:$C$6,0)+COUNTIF($E$1:E5,E5)-1),"")
That was the entry for row 5. I tested it with the same birthdate, but I forgot to check for same birthday (different years).
UPDATE 2
NEW TABLE
The table below matches to formula from the last update
(A) (B) (C) (D) (E) (F) (G)
Steven 58/01/05 17/01/05 59 16/05/11 Bob 15
Mike 23/05/12 16/05/12 93 16/05/12 Mike 93
Bob 01/05/11 16/05/11 15 16/10/22 Richard 31
Richard 85/10/22 16/10/22 31 16/12/25 Maverick 25
Maverick 91/12/25 16/12/25 25 16/12/25 Ed 21
Ed 95/12/25 16/12/25 21
I inserted a column in D which shifted things right. The following was placed in D1.
=year(C1)-Year(B1)
In column G I had it lookup the age
=IF(E1<>"",INDEX($D$1:$D$6,MATCH(E1,$C$1:$C$6,0)+COUNTIF($E$1:E1,E1)-1),"")
The problem is:
There is a table that gets data added to it each month. I use this data for many different pivot tables and reports, so I am not able to modify it. The user has requested that if its possible (and I assured him that it was) he would like to see two (2) single values of This Year and Last Year Doctors on the list.
The data looks something like this:
Doctor, In/Out, Date, Number
John Deaux Out 10/1/11 8
John Deaux Out 11/1/11 3
John Deaux Out 01/1/12 5
John Deaux Out 05/1/12 3
John Deaux Out 09/1/12 1
Billy White In 02/1/12 2
Mike Adams Out 06/1/11 6
Mike Adams Out 10/1/11 9
Mike Adams Out 01/1/12 1
Mike Adams Out 04/1/12 6
I would have 1 John Deaux for 2011, and 1 for 2012. The same for Mike Adams.
TY 2
LY 2
Now I only have to count the "Out"(s), so I have to be careful of that. Also, there is the chance that I would have to build this for the previous 12 months as well making it that much harder.
1 for John Deaux for the previous 12 months.
TY 2
LY 1
*TY: This Year - LY: Last Year
To do this manually:
Since you can't make any edits to the existing table, copy everything to a new table.
In the new table, add a column called Year. Use the Year() function to get the year out of the date cell.
Make another column called Count. Use If(A2="Out",1,0) where A2 is the cell in the In/Out column.
Copy the Doctor, Year, and Count columns to a new table.
Excel 2007 and above has a convenient tool called Remove Duplicates in the Data ribbon. Use that to remove the duplicates. This will keep you from counting a single doctor twice in the same year.
Create a pivot table, using Doctor as the row, Year as the column, and sum(count) for the value.
Check this, this will check the B column for the year 2012/2013 and count the distinct unique values in column A.
=SUM(IF(FREQUENCY(IF(YEAR(B1:B11)=2013;A1:A11);A1:A11)>0;1)) + CONTROL + SHIFT + ENTER
=SUM(IF(FREQUENCY(IF(YEAR(B1:B11)=2012;A1:A11);A1:A11)>0;1)) + CONTROL + SHIFT + ENTER