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I currently have a cell with some values, separated by commas. I wish to sort them in ascending order.
Sample Input (Value in a single cell):
Sample Output (Value in a single cell):
I have seen many answers when it comes to sorting rows and columns, but I can't seem to sort the values in a single cell in ascending order. Is it possible to sort the values in a single cell in ascending order? Or is there a workaround for this?
Some explanation/documentation would be appreciated as I'm a beginner at VBA. Thank you for your help.
Please try to split data in a single cell by comma, then sorting it and combine all of them together?
The comments provide you with numerous ways to sort an array. Rightly or wrongly, I've provided my own flavour on an old VBA topic along with the extended piece of outputting the string in a delimited format. Take it or leave it ...!
You should be able to refer to the below function directly from any given cell like you would any built-in function in Excel.
Public Function SplitAndSortAscending(ByVal strText As String, ByVal strDelimiter As String) As String
Dim arrData() As String, arrNewData() As String, i As Long, x As Long, y As Long
arrData = Split(strText, strDelimiter)
ReDim arrNewData(UBound(arrData))
For i = 0 To UBound(arrData)
For x = 0 To UBound(arrNewData)
If arrData(i) < arrNewData(x) Or arrNewData(x) = "" Then
For y = UBound(arrNewData) To x + 1 Step -1
arrNewData(y) = arrNewData(y - 1)
Next
arrNewData(x) = arrData(i)
Exit For
End If
Next
Next
For i = 0 To UBound(arrNewData)
SplitAndSortAscending = SplitAndSortAscending & strDelimiter & arrNewData(i)
Next
SplitAndSortAscending = Mid(SplitAndSortAscending, Len(strDelimiter) + 1)
End Function
If you have O365, you can use something like the below to achieve the same sort of thing. Take note, my implementation will take 1.0 and format it as a whole number, i.e. it will come out as 1.
=TEXTJOIN(",",TRUE,SORT(FILTERXML("<r><v>" & SUBSTITUTE(A1,",","</v><v>") & "</v></r>","//v")))
The assumption is that the example you provided is in cell A1.
I have a table with dates as headers for both row and column - each cells sums transactions with the origination date in the row and clearing date in the column.
e.g.
31/1/2019 28/2/2019 31/3/2019
31/1/2019 -100 -200 -300
28/2/2019 -10 -20 -30
31/3/2019 -1 -2 -3
I would like a formula to sum the matrix where the column headers and row headers are less or equal to a particular date.
Using the example above:
31/1/2019 = -100
28/2/2019 = -330
31/3/2019 = -666
I've been trying for a while to do what you ask with formulas and I couldn't so I wrote a little function that will work for you as a formula. You need to put this code:
Option Explicit
Function MySumIf(SumRange As Range, Criteria As Range) As Double
Dim arr, i As Long, j As Integer
arr = SumRange.Value
For i = 2 To UBound(arr)
For j = 2 To UBound(arr, 2)
If arr(i, 1) <= Criteria.Value And arr(1, j) <= Criteria.Value Then MySumIf = MySumIf + arr(i, j)
Next j
Next i
End Function
On a module inside VBA. How can you do that? Press ALT+F11 on your excel and a window will pop with VBA -> To the left you will se a window called Projects, there you press right click with your mouse on anything and go to insert -> module -> paste the code on the blank window it will appear.
To use the function just write =MySumIf(RangeToSumWithDates,DateCriteria) Like this:
The result is:
Hope it helps. Only downside is that you need to share this code in order to work for someone else, or share the workbook.
Perhaps a formula like this:
=IF(AND($A$2<=$A6,$B$1<=$A6),SUM($B$2:INDEX($B$2:$D$4,MATCH($A6,$A$2:$A$4,1),MATCH($A6,$B$1:$D$1,1))),0)
Or slightly revised:
=IFERROR(SUM($B$2:INDEX($B$2:$D$4,MATCH($A6,$A$2:$A$4,1),MATCH($A6,$B$1:$D$1,1))),0)
I have a text type column in excel with these values
2/02/1472
22/88/1234
1/8/1234
22/88/12
01/01/222
88/2222
I want to set a mask that my values do look like this
02/02/1472
22/88/1234
01/08/1234
22/88/1200
01/01/2220
00/88/2222
My mask is 00/00/0000 (if a part does not exist, fill with zero)
I use this "=text(A1,"00/00/0000")" but have error
Since you also mention vba in your tags, here is a User Defined Function:
Option Explicit
Function FormatMask(S As String) As String
Dim V
Dim I As Long
V = Split(S, "/")
V(UBound(V)) = Format(V(UBound(V)), "0000")
For I = UBound(V) - 1 To 0 Step -1
V(I) = Format(V(I), "00")
Next I
FormatMask = Right("00/00/" & Join(V, "/"), 10)
End Function
EDIT
#pnuts pointed out that your examples show that the first two groups are left-padded with 0's, but the third group is right-padded with zero's.
The following modification accomplishes that:
Option Explicit
Function FormatMask(S As String) As String
Dim V
Dim I As Long
V = Split(S, "/")
'This pads with 0's on the left
'V(UBound(V)) = Format(V(UBound(V)), "0000")
'For padding on right as you show for the last group only:
V(UBound(V)) = Left(V(UBound(V)) & "0000", 4)
For I = UBound(V) - 1 To 0 Step -1
V(I) = Format(V(I), "00")
Next I
FormatMask = Right("00/00/" & Join(V, "/"), 10)
End Function
Another example why spreadsheet software is not well suited to text processing, but Excel can manage with a (horrible) formula:
=IF(LEN(IF(LEN(A1)-LEN(SUBSTITUTE(A1,"/",""))=1,"00/"&A1,IF(LEFT(RIGHT(A1,3))="/",A1&"00",IF(LEFT(RIGHT(A1,4))="/",A1&"0",IF(MID(A1,2,1)="/","0"&A1,A1)))))=10,IF(LEN(A1)-LEN(SUBSTITUTE(A1,"/",""))=1,"00/"&A1,IF(LEFT(RIGHT(A1,3))="/",A1&"00",IF(LEFT(RIGHT(A1,4))="/",A1&"0",IF(MID(A1,2,1)="/","0"&A1,A1)))),SUBSTITUTE(IF(LEN(A1)-LEN(SUBSTITUTE(A1,"/",""))=1,"00/"&A1,IF(LEFT(RIGHT(A1,3))="/",A1&"00",IF(LEFT(RIGHT(A1,4))="/",A1&"0",IF(MID(A1,2,1)="/","0"&A1,A1)))),"/","/0",1))
Another horrible formula for you (I've broken it down so I'm using a few helper columns which you can hide so visually it looks the same). Part of the horribleness is also due to your source data not having a consistent format
In Column A I've got your original list which is stored as text (Excel won't recognise these as a date or number)
In Column B to get the first part I have the formula
=IF(LEN(A2)-LEN(SUBSTITUTE(A2,"/",""))=2, VALUE(LEFT(A2,FIND("/",A2)-1)),0)
In Column C to get the middle bit I have
=LEFT(RIGHT(A2,IF(LEN(A2)-LEN(SUBSTITUTE(A2,"/",""))=2,LEN(A2)-FIND("/",A2),LEN(A2))),FIND("/",RIGHT(A2,IF(LEN(A2)-LEN(SUBSTITUTE(A2,"/",""))=2,LEN(A2)-FIND("/",A2),LEN(A2))))-1)
and then in Column D I get the last bit using:
=RIGHT(A2,LEN(A2)-FIND("/",A2,IF(LEN(A2)-LEN(SUBSTITUTE(A2, "/", ""))=2,FIND("/",A2)+1,1)))
I then put it all together in Column E and format it using
=TEXT(B2,"00")&"/"&TEXT(C2, "00") &"/"&TEXT(D2,"0")&REPT(0,4-LEN(D2))
To get your output
You could of course combine this all into one formula, I've just broken it down for a little bit of clearness (although is still pretty bleak):
=TEXT(IF(LEN(A2)-LEN(SUBSTITUTE(A2,"/",""))=2, VALUE(LEFT(A2,FIND("/",A2)-1)),0),"00")&"/"&TEXT(LEFT(RIGHT(A2,IF(LEN(A2)-LEN(SUBSTITUTE(A2,"/",""))=2,LEN(A2)-FIND("/",A2),LEN(A2))),FIND("/",RIGHT(A2,IF(LEN(A2)-LEN(SUBSTITUTE(A2,"/",""))=2,LEN(A2)-FIND("/",A2),LEN(A2))))-1), "00") &"/"&TEXT(RIGHT(A2,LEN(A2)-FIND("/",A2,IF(LEN(A2)-LEN(SUBSTITUTE(A2, "/", ""))=2,FIND("/",A2)+1,1))),"0")&REPT(0,4-LEN(RIGHT(A2,LEN(A2)-FIND("/",A2,IF(LEN(A2)-LEN(SUBSTITUTE(A2, "/", ""))=2,FIND("/",A2)+1,1)))))
A slightly shorter version:
=IF(LEN(A2)-LEN(SUBSTITUTE(A2,"/",""))=1,"00",TEXT(LEFT(A2,FIND("/",A2)-1),"00"))&"/"&TEXT(IFERROR(MID(A2,FIND("/",A2)+1,LOOKUP(99^99,FIND("/",A2,ROW($1:$20)))-FIND("/",A2)-1),TEXT(LEFT(A2,FIND("/",A2)-1),"00")),"00")&"/"&LEFT(RIGHT(A2,LEN(A2)-LOOKUP(99^99,FIND("/",A2,ROW($1:$20))))*10000,4)
The only thing that you want to know is this:
LOOKUP(99^99,FIND("/",A2,ROW($1:$20)))
This is the function to find the last occurrence of /. I assume the maximum length of the string is 20 so you can replace that if needed.
I want to do an INDEX-MATCH-like lookup between two documents, except my MATCH's index array doesn't stay in one column.
In Vague-English: I want a value from a known column that matches another value that may be found in any column.
Refer to the image below. Let's call everything to the left of the bold vertical line on column H doc1, and the right side will be doc2.
Doc2 has a column "Find This", which will be the INDEX's array. It is compared with "ID1" from doc1 (Note that the values in "Find This" will not be in the same order as column ID1, but it's easier to undertsand this way).
The "[Result]" column in doc2 will be the value from doc1's "Want This" column from the row that matches "FIND THIS" ...However, sometimes the value from "FIND THIS" is not in the "ID1" column, and is instead in "ID2","ID3", etc.
So, I'm trying to generate Col K from Col J. This would be like pressing Ctrl+F and searching for a value in Col J, then taking the value from Col D in that row and copying it to Col K.
I made identical values from a column the same color in the other doc to make it easier to visualize where they are coming from.
Note also that in column F of doc1, the same value from doc2's "Find This" can be found after some other text.
Also note that the column headers are only there as examples, the ID columns are not actually numbered.
I would simply hard-code the correct column to search from, but I'm not in control of doc1, and I'm worried that future versions may have new "ID" columns, with other's being removed.
I'd prefer this to be a solution in the form of a formula, but VB will do.
To generate column K based on given values of column J then you could use the following:
=INDEX(doc1!$D$2:$D$14,SUMPRODUCT((doc1!$B$2:$H$14=J2)*ROW(doc1!$B$2:$H$14))-1)
Copy that formula down as far as you need to go.
It basically only returns the row of the where a matching column J is found. we then find that row in the index of your D range to get your value in K.
Proof of concept:
UPDATE:
If you are working with non unique entities n column J. That is the value on its own can be found in multiple rows and columns. Consider using the following to return the Last row where there J value is found:
=INDEX(doc1!$D$2:$D$14,AGGREGATE(14,6,(doc1!$B$2:$H$14=J2)*ROW(doc1!$B$2:$H$14),1)-1)
UPDATE 2:
And to return the first row where what you are looking in column J is found use:
=INDEX($D$2:$D$14,AGGREGATE(15,6,1/($B$2:$H$14=J2)*ROW($B$2:$H$14)-1,1))
Thanks to Scott Craner for the hint on the minimum formula.
To determine if you have UNIQUE data from column J in your range B2:H14 you can enter this array formula. In order to enter an array formula you need to press CTRL+SHFT+ENTER at the same time and not just ENTER. You will know you have done it right when you see {} around your formula in the formula bar. You cannot at the {} manually.
=IF(MAX(COUNTIF($B$2:$H$14,J2:J14))>1,"DUPLICATES","UNIQUE")
UPDATE 3
AGGREGATE - A relatively new function to me but goes back to Excel 2010. Aggregate is 19 functions rolled into 1. It would be nice if they all worked the same way but they do not. I think it is functions numbered 14 and up that will perform the same way an array formula or a CSE formula if you prefer. The nice thing is you do not need to use CSE when entering or editing them. SUMPRODUCT is another example of a regular formula that performs array formula calculations.
The meat of this explanation I believe is what is happening inside of the AGGREGATE brackets. If you click on the link you will get an idea of what the first two arguments are. The first defines which function you are using, and the second tell AGGREGATE how to deal with Errors, hidden rows, and some other nested functions. That is the relatively easy part. What I believe you want to know is what is happening with this:
(doc1!$B$2:$H$14=J2)*ROW(doc1!$B$2:$H$14)
For illustrative purpose lets reduce this formula to something a little smaller in scale that does the same thing. I'll avoid starting in A1 as that can make life a little easier when counting since it the 1st row and first column. So by placing the example range outside of it you can see some more special considerations potentially.
What I want to know is what row each of the items list in Column C occurs in column B
| B | C
3 | DOG | PLATYPUS
4 | CAT | DOG
5 | PLATYPUS |
The full formula for our mini example would be:
{=($B$3:$B$5=C2)*ROW($B$3:$B$5)}
And we are going to look at the following as an array
=INDEX($B$3:$B$5,AGGREGATE(14,6,($B$3:$B$5=C2)*ROW($B$3:$B$5),1)-2)
So the first brackets is going to be a Boolean array as you noted. Every cell that is TRUE will TRUE until its forced into a math calculation. When that happens, True becomes 1 and False becomes 0.I that formula was entered as a CSE formula and place in D2, it would break down as follows:
FALSE X 3
FALSE X 4
TRUE X 5
The 3, 4 and 5 come from ROW() returning the value of the row number that it is dealing with at the time of the array math operation. Little trick, we could have had ROW(1:3). Just need to make sure the size of the array matches! This is not matrix math is just straight across multiplication. And since the Boolean is now experiencing a math operation we are now looking at:
0 X 3 = 0
0 X 4 = 0
1 X 5 = 5
So the array of {0,0,5} gets handed back to the aggregate for more processing. The important thing to note here is that it contains ONLY 0 and the individual row numbers where we had a match. So with the first aggregate formula, formula 14 was chosen which is the LARGE function. And we also told it to ignore errors, which in this particular case does not matter. So after providing the array to the aggregate function, there was a ,1) to finish off the aggregate function. The 1 tells the aggregate function that we want the 1st larges number when the array is sorted from smallest to largest. If that number was 2 it would be the 2nd largest number and so on. So the last row or the only row that something is found on is returned. So in our small example it would be 5.
But wait that 5 was buried inside another function called Index. and in our small example that INDEX formula would be:
=INDEX($B$3:$B$5,AGGREGATE(...)-2)
Well we know that the range is only 3 rows long, so asking for the 5th row, would have excel smacking you up side the head with an error because your index number is out of range. So in comes the header row correction of -1 in the original formula or -2 for the small example and what we really see for the small example is:
=INDEX($B$3:$B$5,5-2)
=INDEX($B$3:$B$5,3)
and here is a weird bit of info, That last one does not become PLATYPUS...it becomes the cell reference to =B5 which pulls PLATYPUS. But that little nuance is a story for another time.
Now in the comments Scott essentially told me to invert for the error to get the first row. And this is important step for the aggregate and it had me running in circles for awhile. So the full equation for the first row option in our mini example is
=INDEX($B$3:$B$5,AGGREGATE(15,6,1/($B$3:$B$5=C2)*ROW($B$3:$B$5),1)-2)
And what Scott Craner was actually suggesting which Skips one math step is:
=INDEX($B$3:$B$5,AGGREGATE(15,6,ROW($B$3:$B$5)/($B$3:$B$5=C2),1)-2)
However since I only realized this after writing this all up the explanation will continue with the first of these two equations
So the important thing to note here is the change from function 14 to function 15 which is SMALL. Think of it a finding the minimum. And this time that 6 plays a huge factor along with the 1/. So our array in the middle this time equates to:
1/FALSE X 3
1/FALSE X 4
1/TRUE X 5
Which then becomes:
1/0 X 3
1/0 X 4
1/1 X 5
Which then has excel slapping you up side the head again because you are trying to divide by 0:
#div/0 X 3
#div/0 X 4
1/1 X 5
But you were smart and you protected yourself from that slap upside the head when you told AGGREGATE to ignore error when you used 6 as the second argument/reference! Therefore what is above becomes:
{5}
Since we are performing a SMALL, and we passed ,1) as the closing part of the AGGREGATE, we have essentially said give me the minimum row number or the 1st smallest number of the resulting array when sorted in ascending order.
The rest plays out the same as it did for the LARGE AGGREGATE method. The pitfall I fell into originally is I did not use the 1/ to force an error. As a result, every time I tried getting the SMALL of the array I was getting 0 from all the false results.
SUMPRODUCT works in a very similar fashion, but only works when your result array in the middle only returns 1 non zero answer. The reason being is the last step of the SUMPRODUCT function is to all the individual elements of the resulting array. So if you only have 1 non zero, you get that non zero number. If you had two rows that matched for instance 12 and 31, then the SUMPRODUCT method would return 43 which is not any of the row numbers you wanted, where as aggregate large would have told you 31 and aggregate small would have told you 12.
Something like this maybe, starting in K2 and copied down:
=IFERROR(INDEX(D:D,MAX(IFERROR(MATCH(J2,B:B,0),-1),IFERROR(MATCH(J2,E:E,0),-1),IFERROR(MATCH(J2,G:G,0),-1),IFERROR(MATCH(J2,H:H,0),-1))),"")
If you want to keep the positions of the columns for the Match variable, consider creating generic range names for each column you want to check, like "Col1", "Col2", "Col3". Create a few more range names than you think you will need and reference them to =$B:$B, =$E:$E etc. Plug all range names into Match functions inside the Max() statement as above.
When columns are added or removed from the table, adjust the range name definitions to the columns you want to check.
For example, if you set up the formula with five Matches inside the Max(), and the table changes so you only want to check three columns, point three of the range names to the same column. The Max() will only return one result and one lookup, even if the same column is matched several times.
I came up with a vba solution if I understood correctly:
Sub DisplayActiveRange()
Dim sheetToSearch As Worksheet
Set sheetToSearch = Sheet2
Dim sheetToOutput As Worksheet
Set sheetToOutput = Sheet1
Dim search As Range
Dim output As Range
Dim searchCol As String
searchCol = "J"
Dim outputCol As String
outputCol = "K"
Dim valueCol As String
valueCol = "D"
Dim r As Range
Dim currentRow As Integer
currentRow = 1
Dim maxRow As Integer
maxRow = sheetToOutput.UsedRange.Rows.Count
For currentRow = 1 To maxRow
Set search = Range("J" & currentRow)
For Each r In sheetToSearch.UsedRange
If r.Value <> "" Then
If r.Value = search.Value Then
Set output = sheetToOutput.Range(outputCol & currentRow)
output.Value = sheetToSearch.Range(valueCol & currentRow).Value
currentRow = currentRow + 1
Set search = sheetToOutput.Range(searchCol & currentRow)
End If
End If
Next
Next currentRow
End Sub
There might be better ways of doing it, but this will give you what you want. We assume headers in both "source" and "destination" sheets. You will need to adapt the "Const" declarations according to how your sheets are named. Press Control & G in Excel to bring up the VBA window and copy and paste this code into "This Workbook" under the "VBA Project" group, then select "Run" from the menu:
Option Explicit
Private Const sourceSheet = "Source"
Private Const destSheet = "Destination"
Public Sub FindColumns()
Dim rowCount As Long
Dim foundValue As String
Sheets(destSheet).Select
rowCount = 1 'Assume a header row
Do While Range("J" & rowCount + 1).value <> ""
rowCount = rowCount + 1
foundValue = FncFindText(Range("J" & rowCount).value)
Sheets(destSheet).Select
Range("K" & rowCount).value = foundValue
Loop
End Sub
Private Function FncFindText(value As String) As String
Dim rowLoop As Long
Dim colLoop As Integer
Dim found As Boolean
Dim pos As Long
Sheets(sourceSheet).Select
rowLoop = 1
colLoop = 0
Do While Range(alphaCon(colLoop + 1) & rowLoop + 1).value <> "" And found = False
rowLoop = rowLoop + 1
Do While Range(alphaCon(colLoop + 1) & rowLoop).value <> "" And found = False
colLoop = colLoop + 1
pos = InStr(Range(alphaCon(colLoop) & rowLoop).value, value)
If pos > 0 Then
FncFindText = Mid(Range(alphaCon(colLoop) & rowLoop).value, pos, Len(value))
found = True
End If
Loop
colLoop = 0
Loop
End Function
Private Function alphaCon(aNumber As Integer) As String
Dim letterArray As String
Dim iterations As Integer
letterArray = "ABCDEFGHIJKLMNOPQRSTUVWXYZ"
If aNumber <= 26 Then
alphaCon = (Mid$(letterArray, aNumber, 1))
Else
If aNumber Mod 26 = 0 Then
iterations = Int(aNumber / 26)
alphaCon = (Mid$(letterArray, iterations - 1, 1)) & (Mid$(letterArray, 26, 1))
Else
'we deliberately round down using 'Int' as anything with decimal places is not a full iteration.
iterations = Int(aNumber / 26)
alphaCon = (Mid$(letterArray, iterations, 1)) & (Mid$(letterArray, (aNumber - (26 * iterations)), 1))
End If
End If
End Function
I have 1 column with about 60 cells with values or different length. Each (or at least most) of the values have a numeric characters in the value. I want to split the columns cells into more columns which I normally would do with the 'tekst to columns' function of excel.
But this function does not have an advanced option of splitting the value at the first numeric character. splitting based on spaces, comma etc. is possible but this does not help me.
Is there any way to divide the cells into 2 columns at the first number in the cell value?
I have looked at numerous other questions but none of them (or other internet fora) have helped me to split the value at the first number of the cell value.
Thanks #quantum285 for the answer. This routine works if the string contains one number. I changed the teststring to firstpart323secondpart.
then part1 returns 'firstpart32' and part2 return secondpart.
I tried to understand what happens in this code, please correct me if I'm wrong:
First, the lenght of the string is determined.
Secondly, for each position in this string is checked if it is numeric or not. But this check is dan from right to left? So in case of firstpart323secondpart: the length is 22.
then isnumeric() checks for every position from 1 to 22 if it is numeric and stops when it finds a number?
If so, part 1 is the the tekst before the value i, where i is the first position from right to left in the string where a number is found.
and part 2 is then the string on the right from this same position.
However, I am looking for a routine which find the first position from left to right (or the last position from right to left) where a number is, ...
So I changed the routine now, simply adjusting the for i = 1 to line:
Sub test()
For j = 4 To Cells(Rows.Count, 4).End(xlUp).Row
For i = Len(Cells(j, 4)) To 1 Step -1
If IsNumeric(Mid(Cells(j, 4), i, 1)) Then
Cells(j, 5) = Left(Cells(j, 4), i - 1)
Cells(j, 6) = (Right(Cells(j, 4), Len(Cells(j, 4)) - i + 1))
End If
Next i
Next j
End Sub
this almost perfectly works (except for a few cells which have multiple number combinations in the value (like: soup 10g 20boxes). But as these are only a few, I can adjust them by hand.
Thanks!
Sub test()
testString = "firstpart3secondpart"
For i = 1 To Len(testString)
If IsNumeric(Mid(testString, i, 1)) Then
part1 = Left(testString, i - 1)
part2 = (Right(testString, Len(testString) - i))
End If
Next i
MsgBox (part1)
MsgBox (part2)
End Sub
Use something like this within your loop.