I would like to do changes to my work items automatically when working in Kanban board. For example, if I drag work item type to other column (changing Board Column field value) - I want to place a tag saying it's current Board Column value.
This is currently not available in Rules settings for work item types.
Where is the best place to put ADO Boards enhancement requests?
Your requirement can be achieved by alternative. Generally, when you drag work item type to other column, the state filed is changed too. So you can create a tag filed and add rules to set tag value when state changed. Check the following steps:
Create a tag field:
Create rules for each state changed. For example:
By the way, if you have new ideas, you could submit suggestions at website below:
https://developercommunity.visualstudio.com/content/idea/post.html?space=21
Related
I can't figure out how to do a very simple update of a column value in Power Automate in SharePoint online. I've seen examples of how to update an item on another list, but nothing that updates a value on the same item that was just added and triggered the workflow. Can anybody give me an example and maybe a very brief explanation?
I want to multiply the values of two columns and add it to a third column on the same item which will be blank. I used the formula to update the column I want using values from other columns. =[Dollar Amount]*[% Chance] but it says invalid syntax. There seems to be nothing intuitive in this new power automation and it's a horrible failure compared to how easy it used to be. MS is always making these mistakes.
The first method, you could use a calculated column.
=[% Chance]*[Dollar Amount]
Second method，use Flow.
Test result:
It's Power Automate, not power automation. Details matter.
First, try to set the column value when you create the item. Then you won't have to edit it. If you already know the values for [Dollar amount] and [% Chance] (Chance, really? Or Change?), then you can use these to generate the value before you create the item. You can do that in a variable or with a Compose action. Then create the item and refer to the variable or the Output of the compose action.
If this is not an option, you can use the Edit Item action and get the ID for the item from the action above that you used to create the item.
You say "MS is always making these mistakes." - It's more likely that the problem is a mismatch of data types, e.g. using text fields in calculations, or typos, or wrong syntax. That's not a mistake made by MS. Again, details matter.
Edit after comments: If the workflow is triggered by an item getting created, then you can use an Edit Item action and refer to the ID from the trigger item.
I am setting up a SharePoint app/list to house my business team's project proposals for the next budget year. I've created a custom content type (named CostProject) that has several columns in it that describe our cost projects.
Because we plan on using this process for years to come, I'm envisioning a structure where CostProject is the generic content type, with sub-content types for each budget year (2018 CostProject, 2019 CostProject, etc.). So I created another custom content type (named 2018 CostProject) that inherits all of the columns from CostProject.
Now I'm trying to create a list of all of these cost projects. So I added a new app (type: Custom List) and named it ITDD Cost Projects. I went into list settings >> advanced settings and checked the option to "Allow management of content types." Back on the list settings, I scrolled down to the content types section and clicked "Add from existing site content types."
This brought up a form where I could select various content types, so I selected 2018 CostProject from the available content types and clicked "Add >" then clicked "OK." After clicking OK, this is the error I get every time:
"The formula cannot refer to another column. Check the formula for
spelling mistakes or update the formula to reference only this
column."
Thinking this might have something to do with the syntax of one of my calculated columns, I went back the CostProject content type and removed all of the calculated columns (copied their formulas, etc. into a document so I can come back to them later). However I still get the same error message every time I try to add the content type to the list.
Any idea what I'm missing here? I'm pretty new to SharePoint so perhaps it's something basic--any help would be greatly appreciated!
THANK YOU!!!
So for the sake of people not reading comments. When you encounter an error which states that:
The formula cannot refer to another column. Check the formula for
spelling mistakes or update the formula to reference only this
column.
You should check your validation formulas on columns.
It may occur in different situations, but the core issue is that field cannot be added to list:
Here is reported bug when creating list from template and this is possible workaround.
I created in SharePoint a list. It has several columns, one of these columns is called assined to. It contains one or more person.
What i want, is that an email is send to the new person/s, if a new person is added to this column.
Now i searched a little bit, and found out that I should use Workflows to solve this problem. But the problem is the Workflow is started only automaticly if any changes are made in an element or when an element is created.
So my question is, is theire a possibility to trigger an email by content changes in a specified column.
By the way im working with a list in SharePoint 2013.
One way to accomplish this is to use an additional column on the list to track the previous assignment. Whenever an item is modified, the workflow can run and check the Assigned To field against the new Previous Assignment field. If they are different, the workflow can send the email and then update the Previous Assignment field to be equal to the current Assigned To value.
You can make the Previous Assignment field hidden from forms in the content type settings so that it won't be visible (and confusing) to users.
Yes, this would work. You would need to create a condition which checks on every change which is made to the item if the field "assigned to" is filled.
Here is nearly the same requirement at the MSDN Forums:
https://social.msdn.microsoft.com/Forums/office/en-US/112c2be9-5d3e-47d1-ad1c-06312de8a925/workflow-condition-assigned-to-is-not-empty?forum=sharepointcustomization
In short:
I'm trying to filter an XSLTListViewWebPart based on what is selected in another XSLTListViewWebPart. Using a String field as connection this is working fine. Using a hyperlink field no data is displayed.
In more detail:
I have two lists, say Accounts and Projects. Both have a hyperlink field accountURL.
All accounts have different accountURLs. Different projects can have the same value for accountURL. Both are displayed on a page using the XSLTListViewWebPart.
The simple goal is to filter the Projects list based on which item is selected in the Accounts list using the accountURL field. So I established a web part connection using the acountURL as a filter. Alas, when an item in the Accounts list is selected no items are showwn in the Projects list although I double checked that there are matching values.
When using a string field instead of a hyperlink field for accountURL everything works like a charm. Problem is, I need the hyperlink field.
Is this desired behaviour? Do you have any suggestions for a workaround?
(I already tried converting the hyperlink field to a string field via a calculated column which did not work out either.)
All was and is to be done in the web interface or SP-Designer. Coding a WSP is not an option for this problem. As I'm not quite familiar with the correct terminus technicus I use field and column interchangeably.
All help is greatly appreciated.
Ben
Someone on the Microsoft forum suggested the following workaround which does its job well:
Add a hidden text column to both lists.
Use a workflow which is triggered on item creation and update to copy the value of the hyperlink column to the hidden text column.
Connect both webparts using the hidden column as filter.
Nonetheless, I still wonder whether it is possible to use hyperlink columns or other special columns for filtering. I also had the problem that I cannot use a person column as lookup.
Does anyone know if whether there ist some kind of overview
which column types can be used for filtering/formulas/lookup/...?
Cheers,
Ben
In a SharePoint list I want an auto number column that as I add to the list gets incremented. How best can I go about this?
Sharepoint Lists automatically have an column with "ID" which auto increments. You simply need to select this column from the "modify view" screen to view it.
You can't add a new unique auto-generated ID to a SharePoint list, but there already is one there! If you edit the "All Items" view you will see a list of columns that do not have the display option checked.
There are quite a few of these columns that exist but that are never displayed, like "Created By" and "Created". These fields are used within SharePoint, but they are not displayed by default so as not to clutter up the display. You can't edit these fields, but you can display them to the user. if you check the "Display" box beside the ID field you will get a unique and auto-generated ID field displayed in your list.
Check out: Unique ID in SharePoint list
If you want to control the formatting of the unique identifier you can create your own <FieldType> in SharePoint. MSDN also has a visual How-To. This basically means that you're creating a custom column.
WSS defines the Counter field type (which is what the ID column above is using). I've never had the need to re-use this or extend it, but it should be possible.
A solution might exist without creating a custom <FieldType>. For example: if you wanted unique IDs like CUST1, CUST2, ... it might be possible to create a Calculated column and use the value of the ID column in you formula (="CUST" & [ID]). I haven't tried this, but this should work :)
I had this issue with a custom list and while it's not possible to use the auto-generated ID column to create a calculated column, it is possible to use a workflow to do the heavy lifting.
I created a new workflow variable of type Number and set it to be the value of the ID column in the current item. Then it's simply a matter of calculating the custom column value and setting it - in my case I just needed the numbering to begin at 100,000.
it's in there by default. It's the id field.
If you want something beyond the ID column that's there in all lists, you're probably going to have to resort to an Event Receiver on the list that "calculates" what the value of your unique identified should be or using a custom field type that has the required logic embedded in this. Unfortunately, both of these options will require writing and deploying custom code to the server and deploying assemblies to the GAC, which can be frowned upon in environments where you don't have complete control over the servers.
If you don't need the unique identifier to show up immediately, you could probably generate it via a workflow (either with SharePoint Designer or a custom WF workflow built in Visual Studio).
Unfortunately, calculated columns, which seem like an obvious solution, won't work for this purpose because the ID is not yet assigned when the calculation is attempted. If you go in after the fact and edit the item, the calculation may achieve what you want, but on initial creation of a new item it will not be calculated correctly.
As stated, all objects in sharepoint contain some sort of unique identifier (often an integer based counter for list items, and GUIDs for lists).
That said, there is also a feature available at http://www.codeplex.com/features called "Unique Column Policy", designed to add an other column with a unique value. A complete writeup is available at http://scothillier.spaces.live.com/blog/cns!8F5DEA8AEA9E6FBB!293.entry
So I am not sure I can really think of why you would actually need a "site collection unique" id, so maybe you can comment and let us know what is actually trying to be accomplished here...
Either way, all items have a UniqueID property that is a GUID if you really need it: http://msdn.microsoft.com/en-us/library/microsoft.sharepoint.splistitem.uniqueid.aspx
Peetha has the best idea, I've done the same with a custom list in our SP site. Using a workflow to auto increment is the best way, and it is not that difficult. Check this website out: http://splittingshares.wordpress.com/2008/04/11/auto-increment-a-number-in-a-new-list-item/
I give much appreciation to the person who posted that solution, it is very cool!!