In the formula below, a #Value! error is returned.
=FILTER(FIND(";"&AS4756:AS4762&{6,7},AG4756),ISNUMBER(FIND(";"&AS4756:AS4762&{6,7},AG4756)))
Where ag4756 is 8034000;Y8033343543543;Y;38918;BS7 9XL;9;Male;N;N;N
and AS4756:AS4762 is
BS
NP
SN
GL
BA
CF
TA
When I chose evaluate formula, it returns the number 31 for the string BS7, and errors for all others. I'm trying to filter out the errors from the result, so I only get the result which is not an error. It also correctly returns TRUE for BS7, and false for all the others. But then the next step results in the error. Can anyone help?
edit: I want to return the position of the substring that starts with BS7. Or BS6, or NP6, or NP7, and so on.
Alright, I hope the following helps you out a bit; let's assume data (vertical) {BS;NP;SN;GL;BA;CF;TA} to be in A1:A7 and the lookup-string to be in B1. You are then concatenating a 2nd (horizontal) array {6,7} which would make up the following matrix:
Now to find these values in B1 using FIND(";"&A1:A7&{6,7},C1) would result in:
The next step for you would be to gather the numeric value. However, for the 2nd parameter, you have provided a 7*2 matrix and not a 1D-vertical or horizontal array of values. Therefor FILTER() will error out on exactly that step, returning the '#VALUE!'! And even so, if you would try to use MMULT() tricks to retrieve this array correctly you'd still need to deal with the fact you are trying to filter a matrix from the 1st parameter that is filled with errors. Therefor, I've shown how you could get the position from a relative easy formula that would deal with errors too:
=MAX(IFERROR(FIND(";"&A1:A7&{6,7},B1),""))
And to get the correct substring, use:
=MID(B1,MAX(IFERROR(FIND(";"&A1:A7&{6,7},B1)+1,"")),3)
Now that leaves us with the probability you have more potential substrings you'd like to be returned. If that is the case, let me know in the comments.
I'm trying to do some transformation with numbers in excel. First i have that table:
And as you can see, i have Random Digits, which is generated by using RANDBETWEEN. Now i want the Column Type, to be automatically Generated. So for example if Random Digits is:
From 1 - 35 = Good
36 - 80 = Fair
81 - 100 = Poor
I was already trying with IF function, but with if function i'm able to generate only 2 values and not 3.
Thank you for answers.
INDEX and MATCH are a good way to avoid nesting lots of IF statements (generally to be avoided!):
=INDEX({"Good","Fair","Poor"},MATCH(B2,{0,36,81},1))
If you really wanted to use an IF statement, it would look like this:
=IF(B2<36,"Good",IF(B2<81,"Fair","Poor"))
Nest the If so where you get the true value just output what you need but if its false then just write another if statement...
Use one IF inside another IF like this:
=if('From 1 - 35';'thing to do if is true';if('36 - 80';'thing to do if is true';'thing to do when is 81 - 100'))
The excel formula you are looking for is
=IF(B1>100,"error",IF(B1>=81,"Poor",IF(B1>=36,"Fair",IF(B1>=1,"Good","error"))))
This will display the word "error" if you range is >100 or <1. Other answers have failed to address the cases where the number is >100 or <1, as the question specifically bounds the set of responses to be between 1 and 100.
The formula works as a nested if statement. In pseudo code the formula is equivalent to:
if(B1>100)
then "Error"
Else if (B1>=81)
then "Poor"
Else if (B1>=36)
then "Fair"
Else if (B1>=1)
then "Good"
else
"Error"
For some reasons Excel doesn't calculate correctly:
Calculation = 4642,83 * (60,13-60,08) / 66,84 = 3,47...
Excel = 3,40.
It is really important that I calculate directly because it will be rounded. The first one is rounded to 4, the second one is rounded to 3 which is a big difference in my calculation.
Anyone knows how to fix this?
EDIT: Calculation in my excel sheet
=ABS(K2*(K11-K10)/K13) ==> gives me 3,40
K2 = 4642,83
K11 = 60,08
K10 = 60,13
K13 = 66,84
Other sheet:
=ABS(A1*(A2-A3)/A4) ==> gives me 3,47
A1 = 4642,83
A2 = 60,13
A3 = 60,08
A4 = 66,84
The problem is that the numbers are being calculated to a higher precision. Try,
=ABS(ROUND(K2, 2)*(ROUND(K11, 2)-ROUND(K10, 2))/ROUND(K13, 2))
Look into the 'Precision as displayed' option but be sure to understand all of the caveats before deciding to do it.
1- Check out Format Cells for result Cell.
the category should be General or Number with appropriated Decimal Places.
2- Make sure the above formula is:
=4643.83*(60.13-60.08)/66.84
It returns: 3.473840515
If you set about two, the true result is returns.
Thanks for edition details, thus the precision is in this matter, is related two above.
Pic1: Calculating your original question expression.
And bellow one as your above question edition:
I recieve table of data sorted by purchase order PO number in asc.
For further analysis of data, I'm supposed to sort it out by business directions (sectors or departments e.g.). There is a range of order numbers, each of them related to particular direction, like 1000-1999 direction A, 2000-2999 direction B.
Ideally, I need them to be automatically sorted in ascending order with additional sum row underneath and direction name above.
The problem is, that quantity of digits in number is not limited, which means that for some extra orders might be added one digit aside, or even slash and letter, like 2000/A, or 20,000 - and this last one is supposed to be in the range of 2000-2999 POs.
What might be used to solve the problem?
I'm not certain that this will solve your problem. This fucntion will successively shrink a string from the right until it is a number. You can enter this function into a vba module and then use it in your spreadsheet.
Function getnumber(s As String) As Integer
Dim i As Integer
For i = Len(s) To 0 Step -1
If IsNumeric(Left(s, i)) Then
getnumber = Left(s, i)
i = 0
End If
Next i
End Function
If this works, I'm glad. If it doesn't, you'll need to clarify what you're looking for.
The biggest thing that I would suggest is redefining your input to make this less tedious.
I have an interesting challenge - I need to run a check on the following data in Excel:
| A - B - C - D |
|------|------|------|------|
| 36 | 0 | 0 | x |
| 0 | 600 | 700 | x |
|___________________________|
You'll have to excuse my wonderfully bad ASCII art. So I need the D column (x) to run a check against the adjacent cells, then convert the values if necessary. Here's the criteria:
If column B is greater than 0, everything works great and I can get coffee. If it doesn't meet that requirement, then I need to convert A1 according to a table - for example, 32 = 1420 and place into D. Unfortunately, there is no relationship between A and what it needs to convert to, so creating a calculation is out of the question.
A case or switch statement would be perfect in this scenario, but I don't think it is a native function in Excel. I also think it would be kind of crazy to chain a bunch of =IF() statements together, which I did about four times before deciding it was a bad idea (story of my life).
Sounds like a job for VLOOKUP!
You can put your 32 -> 1420 type mappings in a couple of columns somewhere, then use the VLOOKUP function to perform the lookup.
Without reference to the original problem (which I suspect is long since solved), I very recently discovered a neat trick that makes the Choose function work exactly like a select case statement without any need to modify data. There's only one catch: only one of your choose conditions can be true at any one time.
The syntax is as follows:
CHOOSE(
(1 * (CONDITION_1)) + (2 * (CONDITION_2)) + ... + (N * (CONDITION_N)),
RESULT_1, RESULT_2, ... , RESULT_N
)
On the assumption that only one of the conditions 1 to N will be true, everything else is 0, meaning the numeric value will correspond to the appropriate result.
If you are not 100% certain that all conditions are mutually exclusive, you might prefer something like:
CHOOSE(
(1 * TEST1) + (2 * TEST2) + (4 * TEST3) + (8 * TEST4) ... (2^N * TESTN)
OUT1, OUT2, , OUT3, , , , OUT4 , , <LOTS OF COMMAS> , OUT5
)
That said, if Excel has an upper limit on the number of arguments a function can take, you'd hit it pretty quickly.
Honestly, can't believe it's taken me years to work it out, but I haven't seen it before, so figured I'd leave it here to help others.
EDIT: Per comment below from #aTrusty:
Silly numbers of commas can be eliminated (and as a result, the choose statement would work for up to 254 cases) by using a formula of the following form:
CHOOSE(
1 + LOG(1 + (2*TEST1) + (4*TEST2) + (8*TEST3) + (16*TEST4),2),
OTHERWISE, RESULT1, RESULT2, RESULT3, RESULT4
)
Note the second argument to the LOG clause, which puts it in base 2 and makes the whole thing work.
Edit: Per David's answer, there's now an actual switch statement if you're lucky enough to be working on office 2016. Aside from difficulty in reading, this also means you get the efficiency of switch, not just the behaviour!
The Switch function is now available, in Excel 2016 / Office 365
SWITCH(expression, value1, result1, [default or value2, result2],…[default or value3, result3])
example:
=SWITCH(A1,0,"FALSE",-1,"TRUE","Maybe")
Microsoft -Office Support
Note: MS has updated that page to only document the behavior of Excel 2019. Eventually, they will probably remove references to 2019 as well... To see what the page looked like in 2016, use the wayback machine:
https://web.archive.org/web/20161010180642/https://support.office.com/en-us/article/SWITCH-function-47ab33c0-28ce-4530-8a45-d532ec4aa25e
Try this;
=IF(B1>=0, B1, OFFSET($X$1, MATCH(B1, $X:$X, Z) - 1, Y)
WHERE
X = The columns you are indexing into
Y = The number of columns to the left (-Y) or right (Y) of the indexed column to get the value you are looking for
Z = 0 if exact-match (if you want to handle errors)
I used this solution to convert single letter color codes into their descriptions:
=CHOOSE(FIND(H5,"GYR"),"Good","OK","Bad")
You basically look up the element you're trying to decode in the array, then use CHOOSE() to pick the associated item. It's a little more compact than building a table for VLOOKUP().
I know it a little late to answer but I think this short video will help you a lot.
http://www.xlninja.com/2012/07/25/excel-choose-function-explained/
Essentially it is using the choose function. He explains it very well in the video so I'll let do it instead of typing 20 pages.
Another video of his explains how to use data validation to populate a drop down which you can select from a limited range.
http://www.xlninja.com/2012/08/13/excel-data-validation-using-dependent-lists/
You could combine the two and use the value in the drop down as your index to the choose function. While he did not show how to combine them, I'm sure you could figure it out as his videos are good. If you have trouble, let me know and I'll update my answer to show you.
I understand that this is a response to an old post-
I like the If() function combined with Index()/Match():
=IF(B2>0,"x",INDEX($H$2:$I$9,MATCH(A2,$H$2:$H$9,0),2))
The if function compare what is in column b and if it is greater than 0, it returns x, if not it uses the array (table of information) identified by the Index() function and selected by Match() to return the value that a corresponds to.
The Index array has the absolute location set $H$2:$I$9 (the dollar signs) so that the place it points to will not change as the formula is copied. The row with the value that you want returned is identified by the Match() function. Match() has the added value of not needing a sorted list to look through that Vlookup() requires. Match() can find the value with a value: 1 less than, 0 exact, -1 greater than. I put a zero in after the absolute Match() array $H$2:$H$9 to find the exact match. For the column that value of the Index() array that one would like returned is entered. I entered a 2 because in my array the return value was in the second column. Below my index array looked like this:
32 1420
36 1650
40 1790
44 1860
55 2010
The value in your 'a' column to search for in the list is in the first column in my example and the corresponding value that is to be return is to the right. The look up/reference table can be on any tab in the work book - or even in another file. -Book2 is the file name, and Sheet2 is the 'other tab' name.
=IF(B2>0,"x",INDEX([Book2]Sheet2!$A$1:$B$8,MATCH(A2,[Book2]Sheet2!$A$1:$A$8,0),2))
If you do not want x return when the value of b is greater than zero delete the x for a 'blank'/null equivalent or maybe put a 0 - not sure what you would want there.
Below is beginning of the function with the x deleted.
=IF(B2>0,"",INDEX...
If you don't have a SWITCH statement in your Excel version (pre-Excel-2016), here's a VBA implementation for it:
Public Function SWITCH(ParamArray args() As Variant) As Variant
Dim i As Integer
Dim val As Variant
Dim tmp As Variant
If ((UBound(args) - LBound(args)) = 0) Or (((UBound(args) - LBound(args)) Mod 2 = 0)) Then
Error 450 'Invalid arguments
Else
val = args(LBound(args))
i = LBound(args) + 1
tmp = args(UBound(args))
While (i < UBound(args))
If val = args(i) Then
tmp = args(i + 1)
End If
i = i + 2
Wend
End If
SWITCH = tmp
End Function
It works exactly like expected, a drop-in replacement for example for Google Spreadsheet's SWITCH function.
Syntax:
=SWITCH(selector; [keyN; valueN;] ... defaultvalue)
where
selector is any expression that is compared to keys
key1, key2, ... are expressions that are compared to the selector
value1, value2, ... are values that are selected if the selector equals to the corresponding key (only)
defaultvalue is used if no key matches the selector
Examples:
=SWITCH("a";"?") returns "?"
=SWITCH("a";"a";"1";"?") returns "1"
=SWITCH("x";"a";"1";"?") returns "?"
=SWITCH("b";"a";"1";"b";TRUE;"?") returns TRUE
=SWITCH(7;7;1;7;2;0) returns 2
=SWITCH("a";"a";"1") returns #VALUE!
To use it, open your Excel, go to Develpment tools tab, click Visual Basic, rightclick on ThisWorkbook, choose Insert, then Module, finally copy the code into the editor. You have to save as a macro-friendly Excel workbook (xlsm).
Even if old, this seems to be a popular questions, so I'll post another solution, which I think is very elegant:
http://fiveminutelessons.com/learn-microsoft-excel/using-multiple-if-statements-excel
It's elegant because it uses just the IF function. Basically, it boils down to this:
if(condition, choose/use a value from the table, if(condition, choose/use another value from the table...
And so on
Works beautifully, even better than HLOOKUP or VLOOOKUP
but... Be warned - there is a limit to the number of nested if statements excel can handle.
Microsoft replace SWITCH, IFS and IFVALUES with CHOOSE only function.
=CHOOSE($L$1,"index_1","Index_2","Index_3")
Recently I unfortunately had to work with Excel 2010 again for a while and I missed the SWITCH function a lot. I came up with the following to try to minimize my pain:
=CHOOSE(SUM((A1={"a";"b";"c"})*ROW(INDIRECT(1&":"&3))),1,2,3)
CTRL+SHIFT+ENTER
where A1 is where your condition lies (it could be a formula, whatever). The good thing is that we just have to provide the condition once (just like SWITCH) and the cases (in this example: a,b,c) and results (in this example: 1,2,3) are ordered, which makes it easy to reason about.
Here is how it works:
Cond={"c1";"c2";...;"cn"} returns a N-vector of TRUE or FALSE (with behaves like 1s and 0s)
ROW(INDIRECT(1&":"&n)) returns a N-vector of ordered numbers: 1;2;3;...;n
The multiplication of both vectors will return lots of zeros and a number (position) where the condition was matched
SUM just transforms this vector with zeros and a position into just a single number, which CHOOSE then can use
If you want to add another condition, just remember to increment the last number inside INDIRECT
If you want an ELSE case, just wrap it inside an IFERROR formula
The formula will not behave properly if you provide the same condition more than once, but I guess nobody would want to do that anyway
If your using Office 2016 or later, or Office 365, there is a new function that acts similarly to a CASE function called IFS. Here's the description of the function from Microsoft's documentation:
The IFS function checks whether one or more conditions are met, and returns a value that corresponds to the first TRUE condition. IFS can take the place of multiple nested IF statements, and is much easier to read with multiple conditions.
An example of usage follows:
=IFS(A2>89,"A",A2>79,"B",A2>69,"C",A2>59,"D",TRUE,"F")
You can even specify a default result:
To specify a default result, enter TRUE for your final logical_test argument. If none of the other conditions are met, the corresponding value will be returned.
The default result feature is included in the example shown above.
You can read more about it on Microsoft's Support Documentation