I need to create a new calculated column on my pivot table: year.
I know it's possible to put the date into the lines field and manually group from there and it will show up, however my data is too big and I get a run-time error, so I would like to try creating this column using the option of “Calculated Field” but how can I get a year if it only allows me to do simple math (such as multiplication).
PS. my excel is in Portuguese as the image shows, but what I need is for a new field YEAR to show up.
EDIT:
So my endgame looks something like this, I need to create the column Years, I can't do the way I'm used to because of how many lines there are.
Related
I have a huge table with data structured like this:
And I would like to display them in Spotfire Analyst 7.11 as follows:
Basically I need to display the columns that contain "ANTE" below the others in order to make a comparison. Values that have variations for the same ID must be highlighted.
I also have the fields "START_DATE_ANTE" and "END_DATE_ANTE" which have been omitted in the example image.
Amusingly, if you were limited to just what the title asks, this would be a very simple answer.
If you wanted this in a table where the rows are displayed as usual, and the cells are highlighted, you can do this by going to properties, adding a newGrouping where you select VAL_1 and VAL_1_ANTE and add a Rule, Rule type "Boolean expression", where the value is:
[VAL_1] - [VAL_1_ANTE] <> 0
This will highlight the affected cells, which you can place next to each other. You can even throw in a calculated column showing the difference between the two columns, and slap it on right next to it. This gives you the further option to filter down to only showing rows with discrepancies, or sorting by these values.
However, if you actually need it to display the POSTs on different lines from the ANTEs, as formatted above, things get a little tricky.
My personal preference would be to pivot (split/union/etc) the data before pulling it in to Spotfire, with an indicator flag on "is this different", yes/no. However, I know a lot of Spotfire users either aren't using a database or don't have leeway to perform the SQL themselves.
In fact, if you try to do it in Spotfire using custom expressions alone, it becomes so tricky, I'm not sure how to answer it right off. I'm inclined to think you should be able to do it in a cross table, using Subsets, but I haven't figured out a way to identify which subset you're in while inside the custom expressions.
Other options include generating a table using IronPython, if you're up to that.
I have attached a picture of what im trying to do.
I run these reports on my techs once a week. on the left side of the picture it shows the service order number multiple times and then the the booked date and closed date the techs id number actual hours work and then sold hours. the problem is it has many lines with the same service order. i need to make it look like the line to the right. 1 usable line of data so that i can process the reports the way i need to.
Copy A1:E32 all your Data without column F and paste it in I1 it will be I1:M32 for example, select I1:M32 the new Data under Data Tab click on Remove Duplicates you will have one row for each different entry
If the Number in Ro-no (column I) is unique for each entry, use the following in N2:
=Sumif($A$2:$A$32,I2,$F$2:$F$32)
and drag it down
It will sum the Sold Hours in column F for each RO-NO
Change the references to include all your rows and keep $
Power query
One of solutions is to use MS power query addin. In Office 2016 and alike the PQ is built-in feature, located on the Data tab, Get and Transform group.
Let's say we have data like this:
We can use the Power query to Group By, like so:
The query will remember the steps you 'teach' it.
I'm trying for the life of me to figure out Excel VBA but I've been getting nowhere.
Here's what I'm needing to do:
Have a list of thousands of entries - each one corresponding to a ticket for a customer. Columns include information like client name (Column B), # of minutes worked on per ticket (Column I), etc.
We're trying to make a macro that totals the # minutes of worked on for all tickets of a specific client in a new row directly below, then hide all of those rows.
The end result should be only seeing a row containing "Total -client name here-" in the name column, then the total number of minutes in the # of minutes column.
The previous macros I've done aren't dynamic and were done via recordings within excel (which obviously don't work the way I wanted to, apparently).
Programming isn't my forte, and all this has been doing is making me want to pull my hair out. Any help?
It sounds like you'd be better off using a database like Access. You can enter all your information into a table and then write a query to find what you need. If you don't want to use Access, we'll need a better idea of what you're trying to do.
I have the following problem:
A datasheet with a column (HOUR) and another column (AM/PM). Entries in the first column consist of 1,2,3,4,5,6,7,8,9,10,11, or 12, the second column consists of 'AM's or 'PM's. Together they define the time of an incident (regarding the below problem, note that I am not allowed to create a new column in the source datasheet or change existing columns). The below formulas 1.) to 3.) work excellent for getting '1's or '0's for incidents that happened either between 8AM and 4PM, or outside of this time window, as long as I create a new column somewhere.
1.) =IF(AND(A1>=8, A1<=11),IF(B1="AM",1,0),0) + IF(AND(A1>=1, A1<=4),IF(B1="PM",1,0),0) + IF(AND(A1=12),IF(B1="PM",1,0),0)
2.) =--OR(AND(A1>=8, B1="AM", A1<>12), AND(OR(A1<=4, A1=12), B1="PM"))
3.) =--OR(AND(OR(A1={8,9,10,11}),B1="AM"), AND(OR(A1={1,2,3,4,12}), B1="PM"))
However, I want the "1"s to be summarized - without creating an extra column - as calculated field in a pivot table. While excel doesn't accept the 3.) formula at all in the calculated field option, excel accepts 1.) and 2.), but puts out only "0"s in all pivot cells. The below is one of the formulas that puts out only "0"s in the pivot table.
=--OR(AND(HOUR>=8,'AM/PM'="AM",HOUR<>12), AND(OR(HOUR<=4,HOUR=12),'AM/PM'="PM"))
The field value settings don't make a difference, and the fields that are created new with 1.) or 2.) cannot be filtered for "1"s or 0"s, so something must be wrong with the field calculation I guess. Does anybody know what I need to change to make it work? Are there special rules for formulas in pivot tables that apply to formula 1.) and 2.) to make them work?
Thanks for any help on this
I think the limitation is not you, but Excel.
See here for description of what is possible, as well as this question
I tried your code and indeed I see it's not working. Even with a simple if code it doesn't seem to work. I think it's is explicitly called a calculated field because you are only able to calculate the fields in the Sum/Total/Count etc. column.
Have a look at MS, this function is quite limited.
I would try to make another work-around to accomplish your goal.
Microsoft
I have a question that I a may not be thinking correctly about. But I have an a long excel file that I pull from somewhere else with the following columns:
Project_Name1, Employee_Name1, Date_Worked1, Hours_Worked1
In another sheet I have these columns
Project_Name2, Employee_Name2, Begin_Date2, End_Date2, Hours_Worked2
This second sheet is filled with data, and works just fine.
However, it turns out that I have some employee names that I do not know that are also working on the same project. I need to figure out the names of the employees and then sum the number of hours they worked for a given period.
So I need a lookup with three criteria:
Project_Name1 = Project_Name2
Employee_Name1 <> {Array of Employee_Name2}
Begin_Date2 <= Date_Worked1 > End_Date2
Returning Employee name.
Once I have the employee name, I can do a sumifs=() and get the total hours they worked no problem.
I have tried a number of combinations of Index Match functions, using ctrl-shift-enter... and have not been able to figure out it. Any help would be greatly appreciated.
What you're talking about doing is extremely complicated and a little bit past what Excel was designed to do by default. However, there are a few workarounds that you can use to attempt to get the information that you're looking for.
It's possible to do multiple-criteria VLOOKUPs and SUMIFs by concatenating fields to make a multi-part identifier (Ex: Insert a new column and have a forumla in it like =A1&B1)
Open a new workbook and use Microsoft Query (I'm not sure if you can select from more than one sheet, but if you can select from multiple sheets like tables you should be able to write a semi-complex query to pull the dataset you want.
http://office.microsoft.com/en-us/excel-help/use-microsoft-query-to-retrieve-external-data-HA010099664.aspx
Use the embedded macro feature and use visual basic script to write out your business logic. (Hotkey is ALT+F11)
One way to do this would be to first create an additional column to the right of entries on the sheet you're trying to pull employee_name from: =ROW()
You could then use an array formula like you were trying to implement to pull the corresponding 'match' row:
{=SUM((project_name1=projectname2)*(employeename1<>employeename2)*(begindate<=date_worked1)*(date_worked1>end_date2)*(match_column))}
You could then use this returned match_column entry within the index as you described to retrieve the appropriate entries.