Create non-duplicate appointments from list in worksheet - excel

I am trying to make appointments from a given date.
To avoid duplicates I tried coloring the cells but that does not seem viable.
Now I am trying to check if an appointment with the same "subject" as the cell exists and if so go to the next line.
I get the error
Object required
Private Sub Workbook_Open()
Set myOutlook = CreateObject("Outlook.Application")
r = 2
Do Until Trim(Cells(r, 8).Value) = ""
If Cells(r, 9).Value = myapt.Subject = Cells(r, 9).Value Then
r = r + 1
Else
Set myapt = myOutlook.createitem(1)
myapt.Subject = Cells(r, 9).Value
myapt.Start = Cells(r, 8).Value
myapt.AllDayEvent = True
myapt.BusyStatus = 5
myapt.ReminderSet = True
'myapt.Body = ""
myapt.Save
Cells(r, 8).Interior.ColorIndex = 4
r = r + 1
End If
Loop
End Sub

To check if an item exists you need to filter the existing items:
Option Explicit
Public Sub CreateItemsIfNotExist()
Dim ws As Worksheet
Set ws = ThisWorkbook.Worksheets("Sheet1") 'define your sheet!
Dim olApp As Object 'create outlook application
Set olApp = CreateObject("Outlook.Application")
Dim olNS As Object 'get namespace
Set olNS = olApp.GetNamespace("MAPI")
'define constants if using late binding
Const olFolderCalendar As Long = 9
Const olAppointmentItem As Long = 1
Dim olRecItems As Object 'get all appointments
Set olRecItems = olNS.GetDefaultFolder(olFolderCalendar)
Dim strFilter As String 'filter for appointments
Dim olFilterRecItems As Object 'filtered appointments
Dim iRow As Long
iRow = 2
Do Until Trim$(ws.Cells(iRow, 8).Value) = vbNullString
'filter appointments for subject
strFilter = "[Subject] = '" & Trim$(ws.Cells(iRow, 9).Value) & "'"
Set olFilterRecItems = olRecItems.Items.Restrict(strFilter)
If olFilterRecItems.Count = 0 Then 'if subject does not exist
With olApp.CreateItem(olAppointmentItem)
.Subject = ws.Cells(iRow, 9).Value
.Start = ws.Cells(iRow, 8).Value
.AllDayEvent = True
.BusyStatus = 5
.ReminderSet = True
.Save
End With
ws.Cells(iRow, 8).Interior.ColorIndex = 4
End If
iRow = iRow + 1
Loop
End Sub
Note that maybe you want to quit outlook in the end olApp.Quit.

Related

Ignoring previously imported data when importing Excel data to an Outlook appointment

I have some code working to import data from Excel when a cell contains the word "Yes". I would like to include code to ignore any entries that have previously been imported when I run the code again.
Sub Permits()
Dim OL As Outlook.Application, Appoint As Outlook.AppointmentItem, ES As Worksheet, _
r As Long, i As Long, WB As ThisWorkbook
Set WB = ThisWorkbook
Set ES = WB.Sheets("Permits")
r = ES.Cells(Rows.Count, 1).End(xlUp).Row
Set OL = New Outlook.Application
For i = 2 To r
If ES.Cells(i, 10) = "Yes" Then
Set Appoint = OL.CreateItem(olAppointmentItem)
With Appoint
.Subject = ES.Cells(i, 3).Value
.Start = ES.Cells(i, 7) + ES.Cells(i, 8).Value
.ReminderSet = True
.ReminderMinutesBeforeStart = 60
.Body = "£" & ES.Cells(i, 6).Value
.Save
End With
End If
Next i
Set OL = Nothing
End Sub
You can mark processed rows with a green colour for example:
(edited as req, it looks for "Yes" in cell 11)
Option Explicit
Option Compare Text 'ignore case sensitivity when comparing strings
Sub Permits()
Dim OL As Outlook.Application, ES As Worksheet, _
r As Long, i As Long, WB As ThisWorkbook
Set WB = ThisWorkbook
Set ES = WB.Sheets("Permits")
Set OL = New Outlook.Application
r = ES.Cells(Rows.Count, 1).End(xlUp).Row
For i = 2 To r
With ES.Cells(i, 10)
If .Value = "Yes" And .Offset(0, 1).Value <> "Yes" Then
.Offset(0, 1).Value = "Yes"
With OL.CreateItem(olAppointmentItem)
.Subject = ES.Cells(i, 3).Value
.Start = ES.Cells(i, 7) + ES.Cells(i, 8).Value
.ReminderSet = True
.ReminderMinutesBeforeStart = 60
.Body = "£" & ES.Cells(i, 6).Value
.Save
End With
End If
End With
Next i
Set OL = Nothing
Set WB = Nothing
Set ES = Nothing
End Sub
You could also create a separate column to mark them etc, edit as needed. Alternatively, you can keep the spreadsheet 'clean' and search for existing reminders with the same data.

Adding an appointment to Outlook 2010 from Excel

I am trying to use the code below to update my Outlook calendar from an Excel sheet.
The code functions fine, but I need to save to a sub calendar rather than my default one.
I've tried a few work around's I found online,but none of them seem to work. For example Slapstick and also at the bottom of this page Ozgrid
Any help would be much appreciated.
Option Explicit
Sub AddToOutlook()
Dim OL As Outlook.Application
Dim olAppt As Outlook.AppointmentItem
Dim NS As Outlook.Namespace
Dim colItems As Outlook.Items
Dim olApptSearch As Outlook.AppointmentItem
Dim r As Long, sBody As String, sSubject As String, sLocation As String
Dim dStartTime As Date, dEndTime As Date, dReminder As String, dCatagory As Double
Dim sSearch As String, bOLOpen As Boolean
On Error Resume Next
Set OL = GetObject(, "Outlook.Application")
bOLOpen = True
If OL Is Nothing Then
Set OL = CreateObject("Outlook.Application")
bOLOpen = False
End If
Set NS = OL.GetNamespace("MAPI")
Set colItems = NS.GetDefaultFolder(olFolderCalendar).Items
For r = 2 To 394
If Len(Sheet1.Cells(r, 1).Value + Sheet1.Cells(r, 5).Value) = 0 Then
GoTo NextRow
sBody = Sheet1.Cells(r, 7).Value
sSubject = Sheet1.Cells(r, 3).Value
dStartTime = Sheet1.Cells(r, 1).Value + Sheet1.Cells(r, 2).Value
dEndTime = Sheet1.Cells(r, 1).Value + Sheet1.Cells(r, 5).Value
sLocation = Sheet1.Cells(r, 6).Value
dReminder = Sheet1.Cells(r, 4).Value
sSearch = "[Subject] = " & sQuote(sSubject)
Set olApptSearch = colItems.Find(sSearch)
If olApptSearch Is Nothing Then
Set olAppt = OL.CreateItem(olAppointmentItem)
olAppt.Body = sBody
olAppt.Subject = sSubject
olAppt.Start = dStartTime
olAppt.End = dEndTime
olAppt.Location = sLocation
olAppt.Catagory = dCatagory
olAppt.Close olSave
End If
NextRow:
Next r
If bOLOpen = False Then OL.Quit
End Sub
Function sQuote(sTextToQuote)
sQuote = Chr(34) & sTextToQuote & Chr(34)
End Function
To get access to a subfolder in your default calendar folder you can use:
Set colItems = NS.GetDefaultFolder(olFolderCalendar).Folders("TypeNameOfCalendarHere").Items
If it is on the same level as teh default folder you can use:
Set colItems = NS.GetDefaultFolder(olFolderCalendar).Parent.Folders("SharedCal").Items
Good resource here and here.
As described in the Ozgrid link, move the appointment created in the default calendar to the sub calendar.
You can reference a calendar with the entry ID.
Set oFolder = oNameSpace.GetFolderFromID("xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx")
You can reference a sub Calendar of the default folder:
Set oFolder = NS.GetDefaultFolder(olFolderCalendar).folders("Name of sub calendar")
Once created in the default calendar move it to the non-default calendar
Set olApt = oApp.CreateItem(olAppointmentItem)
With olApt
' ..
.Save
.Move oFolder
End With
You may add to a non-default calendar.
Set subCalendar = NS.GetDefaultFolder(olFolderCalendar).folders("Name of sub calendar")
Set olAppt = subCalendar.items.Add
With olAppt
'...
.Save
End With

Import Excel Appointments to Outlook Shared Calendar

I am trying to import an appointment calendar in Excel with Excel VBA with the following format:
Subject Start End Location
Breakfast 8/7/17 9:00 AM 8/7/17 9:30 AM Cafe
I am encountering a "Run-time Error 438: Object doesn't support this property or method" at .Start = ThisWorkbook.Sheets(1).Cells(NextRow, 2) when I run this macro:
Sub TestCalendar()
Dim OLApp As Object
Dim OLName As Object
Dim OLFolder As Object
Dim OLAppt As Object
Dim NextRow As Long
Set OLApp = CreateObject("Outlook.Application")
Set OLName = OLApp.GetNamespace("MAPI")
Set OLFolder = OLName.GetDefaultFolder(9).Folders("Test")
NextRow = 2
Do Until Trim(ThisWorkbook.Sheets(1).Cells(NextRow, 1)) = ""
Set OLAppt = OLApp.CreateItem(olAppointmentItem)
With OLAppt
.Subject = ThisWorkbook.Sheets(1).Cells(NextRow, 1)
.Start = ThisWorkbook.Sheets(1).Cells(NextRow, 2)
.End = ThisWorkbook.Sheets(1).Cells(NextRow, 3)
.Location = ThisWorkbook.Sheets(1).Cells(NextRow, 4)
.Save
End With
NextRow = NextRow + 1
Loop
Set OLAppt = Nothing
Set OLFolder = Nothing
Set OLName = Nothing
Set OLApp = Nothing
End Sub
The following script worked for me.
Sub AddAppointments()
' Create the Outlook session
Set myOutlook = CreateObject("Outlook.Application")
' Start at row 2
r = 2
Do Until Trim(Cells(r, 1).Value) = ""
' Create the AppointmentItem
Set myApt = myOutlook.CreateItem(1)
' Set the appointment properties
myApt.Subject = Cells(r, 1).Value
myApt.Location = Cells(r, 2).Value
myApt.Start = Cells(r, 3).Value
myApt.Duration = Cells(r, 4).Value
' If Busy Status is not specified, default to 2 (Busy)
If Trim(Cells(r, 5).Value) = "" Then
myApt.BusyStatus = 2
Else
myApt.BusyStatus = Cells(r, 5).Value
End If
If Cells(r, 6).Value > 0 Then
myApt.ReminderSet = True
myApt.ReminderMinutesBeforeStart = Cells(r, 6).Value
Else
myApt.ReminderSet = True
End If
myApt.Body = Cells(r, 7).Value
myApt.Save
r = r + 1
Loop
End Sub
Here's a view of my setup.

Excel VBA to include body in the forwarded outlook email

I am trying to forward emails based on the subject provided in the A column by looping. Its working perfectly, but I would also like to include the content in the C column to each of the corresponding mail.
Also delete the from and to details from the initial mail.
Request template:
The body content should also use the column value as mentioned below.
Can some one help me remove and include this details in the below..
Option Explicit
Public Sub Example()
Dim olApp As Outlook.Application
Dim olNs As Outlook.Namespace
Dim Inbox As Outlook.MAPIFolder
Dim Item As Variant
Dim MsgFwd As MailItem
Dim Items As Outlook.Items
Dim Email As String
Dim Email1 As String
Dim ItemSubject As String
Dim lngCount As Long
Dim i As Long
Dim RecipTo As Recipient
Dim RecipCC As Recipient
Dim RecipBCC As Recipient
Dim onbehalf As Variant
Set olApp = CreateObject("Outlook.Application")
Set olNs = olApp.GetNamespace("MAPI")
Set Inbox = olNs.GetDefaultFolder(olFolderInbox)
Set Items = Inbox.Items
i = 2 ' i = Row 2
With Worksheets("Sheet1") ' Sheet Name
Do Until IsEmpty(.Cells(i, 1))
ItemSubject = .Cells(i, 1).Value '(i, 1) = (Row 2,Column 1)
Email = .Cells(i, 16).Value '(i, 2) = (Row 2,Column 2)
Email1 = .Cells(i, 2).Value
'// Loop through Inbox Items backwards
For lngCount = Items.Count To 1 Step -1
Set Item = Items.Item(lngCount)
If Item.Subject = ItemSubject Then ' if Subject found then
Set MsgFwd = Item.Forward
Set RecipTo = MsgFwd.Recipients.Add(Email1) ' add To Recipient
Set RecipTo = MsgFwd.Recipients.Add("sen#aa.com")
Set RecipBCC = MsgFwd.Recipients.Add(Email) ' add BCC Recipient
MsgFwd.SentOnBehalfOfName = "doc#aa.com"
RecipTo.Type = olTo
RecipBCC.Type = olBCC
MsgFwd.Display
End If
Next ' exit loop
i = i + 1 ' = Row 2 + 1 = Row 3
Loop
End With
Set olApp = Nothing
Set olNs = Nothing
Set Inbox = Nothing
Set Item = Nothing
Set MsgFwd = Nothing
Set Items = Nothing
MsgBox "Mail sent"
End Sub
Add new variable as string Dim EmailBody As String then assign to column C EmailBody = .Cells(i, 3).Value with in your Do Loop
To remove the following from the Item.Forward body, simply add your Item.Body to your MsgFwd.Body - it should replace the whole forward Email body with Item.Body only
MsgFwd.HTMLBody = EmailBody & "<BR>" & "<BR>" & Item.HTMLBody
Example
Dim EmailBody As String
With Worksheets("Sheet1") ' Sheet Name
Do Until IsEmpty(.Cells(i, 1))
ItemSubject = .Cells(i, 1).Value '(i, 1) = (Row 2,Column 1)
Email = .Cells(i, 16).Value '(i, 2) = (Row 2,Column 2)
Email1 = .Cells(i, 2).Value
EmailBody = .Cells(i, 3).Value
'// Loop through Inbox Items backwards
For lngCount = Items.Count To 1 Step -1
Set Item = Items.Item(lngCount)
If Item.Subject = ItemSubject Then ' if Subject found then
Set MsgFwd = Item.Forward
Set RecipTo = MsgFwd.Recipients.Add(Email1) ' add To Recipient
Set RecipTo = MsgFwd.Recipients.Add("sen#aa.com")
Set RecipBCC = MsgFwd.Recipients.Add(Email) ' add BCC Recipient
MsgFwd.SentOnBehalfOfName = "doc#aa.com"
RecipTo.Type = olTo
RecipBCC.Type = olBCC
Debug.Print Item.Body ' Immediate Window
MsgFwd.HTMLBody = EmailBody & "<BR>" & "<BR>" & Item.HTMLBody
MsgFwd.Display
End If
Next ' exit loop

Import dates from Excel to Outlook Calendar

I am trying to import dates in column "E" to my Outlook calendar.
I have code started, but it is only adding certain dates to my calendar and not adding what it seems to me like multiple dates for ex. The date of 6/2 is being added to my calendar with correct subject date and body, but for dates for 6/1 I have an empty slot.
Option Explicit
Public Sub CreateOutlookApptz()
Sheets("Sheet2").Select
On Error GoTo Err_Execute
Dim olApp As OUtlook.Application
Dim olAppt As OUtlook.AppointmentItem
Dim blnCreated As Boolean
Dim olNs As OUtlook.Namespace
Dim CalFolder As OUtlook.MAPIFolder
Dim subFolder As OUtlook.MAPIFolder
Dim arrCal As String
Dim i As Long
On Error Resume Next
Set olApp = OUtlook.Application
If olApp Is Nothing Then
Set olApp = OUtlook.Application
blnCreated = True
Err.Clear
Else
blnCreated = False
End If
On Error GoTo 0
Set olNs = olApp.GetNamespace("MAPI")
Set CalFolder = olNs.GetDefaultFolder(olFolderCalendar)
i = 2
Do Until Trim(Cells(i, 1).Value) = ""
Set subFolder = CalFolder
Set olAppt = subFolder.Items.Add(olAppointmentItem)
MsgBox Cells(i, 6) + Cells(i, 7)
'MsgBox subFolder, vbOKCancel, "Folder Name"
With olAppt
'Define calendar item properties
.Start = Cells(i, 6) + Cells(i, 7)
.End = Cells(i, 8) + Cells(i, 9)
.Subject = Cells(i, 2)
.Location = Cells(i, 3)
.Body = Cells(i, 4)
.BusyStatus = olBusy
.ReminderMinutesBeforeStart = Cells(i, 10)
.ReminderSet = True
.Categories = Cells(i, 5)
.Save
End With
i = i + 1
Loop
Set olAppt = Nothing
Set olApp = Nothing
Exit Sub
Err_Execute:
MsgBox "An error occurred - Exporting items to Calendar."
End Sub
Try it this way.
Private Sub Add_Appointments_To_Outlook_Calendar()
'Include Microsoft Outlook nn.nn Object Library from Tools -> References
Dim oAppt As AppointmentItem
Dim Remind_Time As Double
i = 2
Subj = ThisWorkbook.Sheets(1).Cells(i, 1)
'Loop through entire list of Reminders to be added
While Subj <> ""
Set oAppt = Outlook.Application.CreateItem(olAppointmentItem)
oAppt.Subject = Subj
oAppt.Location = ThisWorkbook.Sheets(1).Cells(i, 2)
oAppt.Start = ThisWorkbook.Sheets(1).Cells(i, 3)
Remind_Time = ThisWorkbook.Sheets(1).Cells(i, 4) * 1 * 60
oAppt.ReminderMinutesBeforeStart = Remind_Time
oAppt.AllDayEvent = True
oAppt.Save
i = i + 1
Subj = ThisWorkbook.Sheets(1).Cells(i, 1)
Wend
MsgBox "Reminder(s) Added To Outlook Calendar"
End Sub
Your setup will look something like this.
I talk about this concept, and many other similar, but different, things in my book.
https://www.amazon.com/Automating-Business-Processes-Reducing-Increasing-ebook/dp/B01DJJKVZC?ie=UTF8&keywords=ryan%20shuell&qid=1464361126&ref_=sr_1_1&sr=8-1

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