Comparing two columns and highlighting if the specified value is not available - excel

I have two columns A and B, If A Column have the specific value "High" then the corresponding cell in B Column should contain the Date (dd/mm/yyyy)value otherwise if date value is not available the cell should be highlighted as Red. I am new to this macro and I am not able to find the logic for this.

Sorry this isn't a comment, but I don't have sufficient rep.
I'm a little unclear how dates are populated in column B. Is this something we can take as given or are you assigning dates somehow? It might help if you could share a bit more about the structure of the sheet, maybe some "dummy data"?
That said, this sounds like a straightforward case of loops + conditional statements. I doubt this will work for you out of the box, but you could try nested For loops over columns A and B à la:
For Each cell in Range("A:A")
If cell.Value = "High" Then
If IsEmpty(Range("B"&cell.Row)) Then 'IsEmpty tests whether the cell is empty, you may need to change this if the cell has some other value in it
Range("B"&cell.Row).Interior.Color = 255 '255 corresponds to the color red
End If
End If
Next cell
I agree with Pᴇʜ though, you don't actually need VBA for this at all. You can apply conditional formatting using a formula for the rule and then use a formula like this for the cells in column B:
=IF(A2="High",IF(ISBLANK(B2),TRUE,FALSE),FALSE)
Then just make sure you apply the formula to all the rows you care about.

Related

How can I keep the same cell reference in if function, until the if function is true/false?

I have the following function in excel:
INDIRECT(CHAR(COLUMN()+53)&O1+1)
This function has to be the outcome of an if-statement when the statement is true. I don't want the O1 to change to O2, O3, etc.. when I drag the function down, until the statement is true. From there I want the function to change this cell reference in ascending order. So as long as the if statement is false, the reference needs to be O1.
I know that absolute referencing can be used to keep the same cell-reference ($O$1), but then the cell reference doesn't change when the statement is true either.
My data looks like this: enter image description here
My complete formula looks like this: enter image description here
=IF(P2=INDIRECT(CHAR(COLUMN()+51)&O1+1);IF(INDIRECT(CHAR(COLUMN()+51)&O2+1)="";INDIRECT(CHAR(COLUMN()+53)&O1+1);INDIRECT(CHAR(COLUMN()+51)&O2+1));IF(INDIRECT(CHAR(COLUMN()+53)&O2+1)="";"";INDIRECT(CHAR(COLUMN()+51)&O2+1)))
What I want to do is to fill a column with values of the first column in the data until the cells are empty. Then I want to fill the column with data from the i+2th column (so from column C I go to column E). In order for this to happen, I want the first cell of (column E in this case) to stay the same, until column C is empty and the column starts taking values from column E.
I hope that this description gives a clear view of what I want to do.
Thanks in advance.
What I want to do is to fill a column with values of the first column in the data until the cells are empty. Then I want to fill the column with data from the i+2th column (so from column C I go to column E). In order for this to happen, I want the first cell of (column E in this case) to stay the same, until column C is empty and the column starts taking values from column E.
It's not the same kind of solution, but this might suit your needs better than your original formula:
=
IFERROR(INDEX(OFFSET($A$1,2,0,COUNTA(A:A)-1,1),ROW($A1)+0),
IFERROR(INDEX(OFFSET($B$1,2,0,COUNTA(B:B)-1,1),ROW($A1)+1-COUNTA(A:A)),
""))
If you need it for more than 2 columns, just extend the formula by following this pattern:
=
IFERROR(INDEX(OFFSET($A$1,2,0,COUNTA(A:A)-1,1),ROW($A1)+0),
IFERROR(INDEX(OFFSET($B$1,2,0,COUNTA(B:B)-1,1),ROW($A1)+1-COUNTA(A:A)),
IFERROR(INDEX(OFFSET($C$1,2,0,COUNTA(C:C)-1,1),ROW($A1)+2-COUNTA(A:A)-COUNTA(B:B)),
IFERROR(INDEX(OFFSET($D$1,2,0,COUNTA(D:D)-1,1),ROW($A1)+3-COUNTA(A:A)-COUNTA(B:B)-COUNTA(C:C)),
""))))
Sample implementation: https://i.stack.imgur.com/MAtxW.png
I've made considerations for your extra blank row between the header and the first row of data. For anyone wanting to use this formula without the blank row in their data set simply change the Offset-Row parameter from 2 to 1:
=
IFERROR(INDEX(OFFSET($A$1,1,0,COUNTA(A:A)-1,1),ROW($A1)+0),
IFERROR(INDEX(OFFSET($B$1,1,0,COUNTA(B:B)-1,1),ROW($A1)+1-COUNTA(A:A)),
""))
You can stick the formula anywhere in your worksheet, but don't forget to change the column letters to suit the location of your fields. In your case, probably:
=
IFERROR(INDEX(OFFSET($C$1,2,0,COUNTA(C:C)-1,1),ROW($C1)+0),
IFERROR(INDEX(OFFSET($E$1,2,0,COUNTA(E:E)-1,1),ROW($C1)+1-COUNTA(C:C)),
""))
Be aware that you need to make sure your columns don't contain rows with blank cells in between names, as this will cause it to skip an equal number of names at the bottom of the column.
EDIT:
I just realized your system uses semi-colons ";" to parse Excel formulas (mine uses commas ","). Please take note of that when copying these formulas to your spreadsheets. Here's the formula again but using ";"...
=
IFERROR(INDEX(OFFSET($C$1;2;0;COUNTA(C:C)-1;1);ROW($C1)+0);
IFERROR(INDEX(OFFSET($E$1;2;0;COUNTA(E:E)-1;1);ROW($C1)+1-COUNTA(C:C));
""))

Excel: named range showing 0 even though the linked cell is empty

I am using the formula:
=(Cost!C8)
to get values from another sheet using named ranges. I want this to only show a value if there is a value in the corresponding cell of the other sheet, however, this formula returns a value of 0 even if the cell on the other sheet is empty. How can I make it so that the formula returns nothing (is blank) when the cell it refers to is empty?
Invoice
There are a number of ways to prevent zero's from showing when you refer to a blank cell.
The easiest if probably an IF statement. If your formula is:
=(Cost!C8)
...use:
=IF(Cost!C8="","",Cost!C8)
Similarly you could show a default value, or a label like <No Data> with a variation:
=IF(Cost!C8="","<No Data>",Cost!C8)
Note that Cost!C8 is not a Named Range; it's a cell reference, referring to another worksheet.
More Information:
Office Support : Create conditional formulas
TechRepublic : Three ways to hide zero values in an Excel sheet
Use,
=Cost!C8&""
'alternate for Qty
=TEXT(Cost!C8, "[<>0]0;;;")
'alternate for currency
=TEXT(Cost!C8, "[<>0]$ 0.00;;;")
'alternate for text items
=TEXT(Cost!C8, ";;;#")
Granted, this actually converts your true numbers to text-that-looks-like-a-number and that is generally a practice to be avoided but they will be converted back to true numbers through any maths operation like addition or multiplication.
A blank cell is considered numeric by nature. This can be tested with =ISNUMBER(<blank_cell>). The closest thing to a blank number is zero so you are returning those as the value of the blank cells you are linking to.
Use ISBLANK with IF
=IF(ISBLANK(Cost!C8),"",Cost!C8)
If you just want it to not be visible, you might consider using conditional formatting to make the text color white when the cell is equal to 0. This way the actual value remains 0 so it won't break downstream formulas.
A nice, slightly simpler, alternative is to concatenate the named range with an empty string.
=MyRange --> 0
=""&MyRange --> ""
This is equivalent to TEXT(MyRange) more concise than IF(ISBLANK(MyRange), "", MyRange)

Concatenate Values from a Range based on a Lookup

I'm working on a budget for a project with multiple phases. There is a possibility that not all phases will be worked on so I've added some lookups and SUMIF formulas so that I can get a summary of my included and excluded effort and dollar amounts. That all works fine. Now I'd like to hide my row of lookups (row 1), but still have a way of identifying which phases of the project are included and which are excluded. Obviously I could manually concatenate them together, but if the phases being included/excluded change then I need to remember to update those formulas (and it's not nearly as fun as doing all in a formula). Here's how my sheet looks:
The TEXTJOIN function seems like it should work (i.e. =TEXTJOIN(CHAR(10), TRUE, C2:N2)), but I can't wrap my head around how to make the range parameter dependent on my lookup row. I played around with INDEX using something like =TEXTJOIN(CHAR(10), TRUE, INDEX(A2:M2,,(A1:M1="Yes")*COLUMN(A1:M1))), but didn't have any luck. At the end of the day I want to have something like:
Phase 1 Phase 2 Phase 5
Please note that the above data should all appear in the same cell - using the line feed character, CHAR(10), as the delimiter in the TEXTJOIN function will make all of the phases appear on a new line within a single cell. I do not want to fill formulas through multiple cells. Thanks in advance for any help.
Please take a look at the picture. I had a similar issue in the past (and brought it to StackOverflow, at which point I was helped by #ScottCraner, original post here:
Doing an array formula lookup
Basically,
1) You set up the array you are looking through - in my case, its $A$2:$A$6, in your case it will be $B$2:$M$2.
2) You then nest the COUNTIFS function inside of a match function. The function does the following:
A) It checks whether the name of phase X has already shown up in column E when you are copy/pasting down
B) If it has, move on to the next one
C) If it hasn't, output
3) Of note: this is an array formula, so the formula itself is checking through every cell. So it looks at cell A2; if the cell in B2 is "Yes", and "Phase 1" isn't in range in column E, then put in phase 1. Because it is, its there. Then it looks at cell A3; if the cell in B3 is "Yes", the same thing for phase 2. Then it looks at cell A4; because B4 is "No", the *(B2:B6="Yes") will throw an error. and so on
4) Place error catching brackets around the function.
A less elegant way to go about this, which doesn't require array formulas would be to use the secondary column's "Yes/No" as an index. This assumes the value in the secondary column is redundant- and repeating the primary column's "Yes" or "No."
In C1: =CONCATENATE(B1,COUNTIFS($A$1:B1,B1)) -
Repeat relatively for E1, G1, etc.
Somewhere separate (the below formula assumes Row 1 of the same worksheet), you could then use: =IFERROR(INDEX($2:$2,MATCH(CONCATENATE("Yes",ROW()),$1:$1,0)-1),"")
To look up "Yes1", returning "Phase 1" and autofill downward. IFERROR is used here to return blank when you run out of "Yes" results.

Excel Formula with IF... ELSE

Hi all,
I have this excel where by I need to find the location of the item if they are found in column B.
So In my F column, I tried to write ifelse formula which didnt work.which is
=IF(D2="NULL","NONE",C((D2))).
My idea is if D2 is not null, use the value in D column to find the location in C column. In this example, fish no 4, so it is found, my F column should show the value "C" using the value shown in D column and use it as Row no in C column
I hope you guys get the idea and help me out a newbie in excel. Thanks in advance
=vlookup($D2,$A$2:$C$6,3,0)
you can use that in column F. Place that formula in F2 and copy down.
you could technically use it in column E as well, but you would need to change the 3 to a 2.
you did not say what you wanted to do if the D value was "Null" so I am going to take a stab at the dark and wrap you lookup formula in an if statement that will deal with "Null" or empty cells
=IF(OR($D2="NULL",$D2=""),"",VLOOKUP($D2,$A$2:$C$6,3,0))
That is the alternative formula to place in F2 and copy down.
Use the formula:
=IF(D2<>"NULL",VLOOKUP(D2,A2:C6,3,FALSE),"Value is NULL")
Here is the working example:
Put formula in cell F2 and drag it down.
[edit]to pull proper location column, not just the row #[/edit]
Seems like a job for MATCH+OFFSET
Try this formula in cell F2:
=OFFSET($C$1, MATCH(E2,B:B,0)-1, 0, 1, 1)
Match is used to locate the value in the first argument (ie E2) within the range specified in 2nd argument (ie B:B). I use B:B but you could also use range B2:B30 or whatever more specific range you want. (I prefer the more generic B:B, though :) )
Third paramter "0" just indicates "Exact match".
This function will retun "#N/A" if nothing found.
OFFSET takes the result from MATCH to pick out the Location you want. The first parameter in OFFSET is the rows below (or above if negative) from the base row (in this case $C$1). the next is the column: 0 since we're in the column we want to be in. The last two are the size of the range: 1,1 is a 1x1 cell, so just 1 cell. If we did ...,2,3), that would be 2 rows high and 3 columns wide - or a 6 cell range. We're just after 1 cell here.
I've always preferred MATCH + OFFSET to other options, I just found they held up more robustly to changes in a sheet (ie new rows/columns added). So it's mostly personaly preference over VLOOKUP and INDEX. I honestly have never compared their actual performance, however, I've never had any issues with MATCH+OFFSET running slowly :)

Excel Conditional Formatting, Referencing 2 cells to the Right with conditions

I have a list of students who are between the ages of 3 and 5. lets say column A has the code, Column D has the childs age & Column F has their age group (3-5) If their age exceeds the age group then the Cell in column A will highlight Red. I am just not sure how to write this code correctly, all of the combinations i have tried come up with an error or just don't do anything.
IF(OFFSET(INDIRECT(ADDRESS(ROW(),COLUMN())),0,7)="3-5" & (OFFSET(INDIRECT(ADDRESS(ROW(),COLUMN())),0,4)>5 {THEN FILL CELL RED} {ELSE NO FILL}
In the first part of the statement you are checking whether the cell 7 columns across = "3-5". You don't need to use offset for this, you can just reference the cell 7 across directly.
So if you're applying the conditional formatting to A1 that part of the formula would just be =IF(H1="3-5",{then},{else}).
If you just want TRUE or FALSE as the answer you don't need the IF statement, so this shortens to: =H1="3-5",
If you're applying the conditional formatting to a range instead of just an individual cell, say A1:B10, then you write the formula for the cell in the top left of the that range. So for A1:B10 you would still you the same formulae as above.
For the second part of the statement, using the same logic as above, you get: =E1>5
To check both statements together you need to wrap them in the =AND() function, giving you this as the final formula for your conditional formatting:
=AND(H1="3-5",E1>5)
By using the AND function I can achieve the desired result without cell references moving if a cell is relocated.
=AND(OFFSET(INDIRECT(ADDRESS(ROW(),COLUMN())),0,7)="3-5yo",OFFSET(INDIRECT(ADDRESS(ROW(),COLUMN())),0,4)>5)

Resources