I'm trying to create a chart in Excel (without VBA) where the user can select which time series are shown in the chart. My issue is that I can't figure out how to do this without VBA.
For example, I want to create a chart where the user can decide which of the time series Bananas, Apples and Oranges to show in the chart by marking them with an x (data is in sheet called Fruits). Any suggestions how to make this work? I tried to make an if-statement and link the cell to chart (e.g. IF(A2="x",B2,"") but this doesn't work.
X-values Y-values Show
Fruits!Banana_date Fruits!Banana_sale x
Fruits!Apple_date Fruits!Apple_sale
Fruits!Orange_date Fruits!Orange_sale x
Two ways.
First: In Excel 2013 and later, there are three small "skittles" floating beside the chart. The third is a filter button. Click it, and you get checkboxes for the series and for the categories. The user can check and uncheck to display what they want.
Second: Set up the data like shown. Column A has the Dates. Columns B:D have the raw data for apples, bananas, and oranges.
I've placed checkboxes over cells B2:D2 (Developer tab > Controls > Insert > Form Controls > Checkbox. Each checkbox uses the cell above it as its linked cell.
Columns E:G have the plot data for the fruits. In cell E3, the formula is =IF(B$1,B3,NA()), and this fills the rest of these rows and columns.
Select A2:A19, then hold Ctrl while selecting E2:E19, so both areas are selected, and insert a line chart.
When you uncheck a checkbox, the cell above it changes from TRUE to FALSE, and the corresponding plot data column fills with #N/A values, which will not be plotted in the chart.
You can make graph from temp table with =if(show=1;vlookup(X;X-Y;2;"")) and make graph from temp table.
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I have a spreadsheet with 1000's points that I want to graph.
Y axis are dates, X axis is time, values are electricity consumption in Kwh.
As you can see updates are in 15min intervals but every other is 0.
a) I want to delete the 0 columns.
b) And graph the result > 255points
excel.jpg
To delete every other column without doing it manually, you can create a formula to help. First insert a row at the top of the sheet (you will delete this row when you are done with it.) Next, in your new helper row, add a MOD function to the first column with the Kwh values (probably column B.) This returns a remainder after we make a division, so we pass the column function to it as our number parameter. The other parameter is the divisor so we will use 2 for that.
=MOD(COLUMN(),2)
With the cell selected, click the bottom right square of the green highlight of that cell (when your cursor turns to a +) and drag it across all of your columns. Now we will have a 0 and 1 in every other column.
We want to convert that formula to values to make sure nothing happens to our data so now copy the highlighted cells and right click to paste special. Here you will change the Paste radio button to Values.
Now we have values in the helper row so we can select all of our columns except the date row, so do that and open the data column. Click the Sort icon and in the sort window now you will click options and choose from left to right. We will then choose to sort by row 1, and choose the order to be smallest to largest.
Now when you click to sort you will have all of your columns with 0 in them (if it was indeed every other column) on the right-hand side, and all of your data is in the left. Easily select all of the zero rows now and delete them manually with one click. Also delete the helper row you created and you have the sheet ready to graph.
Select all of your data including column A and Row 1, and then go to the insert tab. In charts you can see the different types of graphs. Check the recommended charts or experiment by clicking on the different types of graphs to see which one fits your needs the best. If you choose the 2 Line or Scatter for instance, it will graph out each day in different colors showing Kwh on the Y axis, and X will be the time. You can then format as you wish.
I want to create a gantt chart summary that shows a person´s whole "busy" and "free" schedule by day and in a single row, from a detailed gantt chart with a list of activities of different people in multiple rows.
Basically go from this:
To this: (which I created Manually)
To be able to give a summary of people´s shifts free time between activities.
Right now I´m just using this formula to compare the start and end date in each row and produce a "1" if the condition is True, then I just condition formatted the whole Gantt cells.
=IF(AND(Q$8>=$N12,DAY($K12)<>DAY($J12)),1,IF(AND(Q$8>=$N12-0.00001,Q$8<$O12-0.00001),1,""))
I have no idea how to start. I was thinking of doing the nest things:
Create a table of the names of all the possible people to be added in the gantt chart.
Program the macro to create a new sheet with the same template.
Program a loop which starts iterating with each person´s name:
For each person´s name which exists in the gantt chart to be summarized, start creating new rows per each day they have activities scheduled (I can´t figure out yet how I´d iterate through this).
Within the each person´s loop, start iterating each row on the original sheet, evaluating each start and end date´s and pasting on the new sheet´s current person´s current day row a "1" if the condition was true in the corresponding hours.
Loop until all individual activities of each person are finished.
Continue with next person.
I´d like to know if this is the logical way to go and if you have any pointers or similar code to recycle, I am not proficient in VBA and Excel macros.
Not sure if I understand properly, but it looks like you got a set of multiple records where you store the times In and Out of each worker, several rows for each worker.
And based on that, you would like to resume data, one row per worker, highlighting start and end time of each worker, but all in a single row.
I made a fake dataset like this:
I added 2 extra columns (you can even hide them if you don't want to see them)
Field START TIME got this formula:=B2-INT(B2)
Field END TIME got this formula: =C2-INT(C2)
In Excel, Dates are integers values and times are decimal values. I used both formulas to get only the decimal part of each start and end.
All this data is a table object named T_WORKERTIMES. I made a table object so if you add new records, the Gant Chart will autoupdate.
Then I made a simple (kind of horrible) Gant Chart:
The formula I've used in H2 and drag is:
=COUNTIFS(T_WORKERTIMES[Worker];$G2;T_WORKERTIMES[start time];"<="&H$1;T_WORKERTIMES[end time];">="&H$1)
Actually, all my data is in same sheet:
I added 2 Conditional Formating Rules to highlight cells in green/white if the result of the formula is 1/0.
Also, working with times sometimes can be hard, because decimals. 0,677083333335759 means 16:15. But 0,6770833333333333 too, so in Gant Chart I rounded up headers to 6 decimals.
My formula in H1 is =ROUND(7/24;6)
My formula in J1 and drag to right is =ROUND(H1+1/24/4;6)
So now everything works fine. Please, notice in worker 1, there is no activites from 07:00 to 08:00. So I add a new row with that data and everything updates:
I've uploaded a sample yo Google Drive you can see the formulas and hope you can adapt this to your needs.
https://drive.google.com/file/d/1KOuCAYsmlY9gfNUCUhIrihXu-tJz-K7t/view?usp=sharing
Biggest issue here is the decimal part of times, to make sure they fit the Gant Chart. An easy solution would be substracting just 1 minute to start time column (calculated, you can hide it) and sum 1 minute to end time column (calculated, you can hide it).
Hope this can guide you in your project.
It looks like you are trying to extract unique records per person and day to get a person/day summary of time availability but also want it to be automated as you add more people and days.
I was able to do this with a combination of powerquery and a pivot table. When new persons/dates are added or changed the report will update but you will need to refresh using CTRL+ALT+F5
you want to highlight your entire report or an area as big as you think it will get. While highlighted you will then utilize named range feature under FORMULAS tab -> DEFINED NAMES ribbon -> DEFINED NAME dropdown. We could name it REPORTAREA or something like that.
Make sure you change the conditional format formula in report to show 0 instead of "" so this can work properly
2 go to DATA tab -> GET AND TRANSFORM ribbon -> From other sources -> Blank Query.
This will open the power query editor as a blank query
3 In the formula bar type =Excel.CurrentWorkbook() case sensitive is important
4 From there you will see CONTENT and NAME column.
In the NAME Column select the drop down and go to TEXT FILTERS -> Equals... Type in the name of your named range so the query does not pick up anything else on accident.
5 Remove the NAME column by right click selecting it and then remove.
6 you will notice the CONTENT column has two curved arrows pointing left and right instead of straight down like you are used to in excel. Click these arrows and make sure you uncheck the "use original column name as prefix" option box and ensure that the EXPAND option is selected. Then click okay.
7 At this point it looks alot like your report. Go to the HOME tab -> TRANSFORM ribbon -> Use first row as headers.
8.Select only the columns that are NOT THE 24 hr STYLE TIME LABELS of your report and then right click -> Unpivot other columns
9 At this point you can start removing some of the columns you dont want by right click and remove. Also double click and rename the columns as you wish. You can right click the top of the column and change types to what you want.
Dont worry about the 24HR style time zones not looking correct as this will be fixed later, this column should be changed to decimal type and not time zone type.
select a column that has the date information you need and right click -> Duplicate column -> change type to date.
11.At the top left part of the screen there is a CLOSE AND LOAD drop down where you will load to a new worksheet.
That will produce a green table. Select the table and press ALT+D+P to produce a pivot table linked to the green table you produced from the query.
You may need to close the Queries and Connections box that opened in order to see the pivot table options that will appear on you right.
Drag the 24hr style column to the columns area.
Drag the People to the Rows area and after Drag the Column you made in step 10 to the Rows area.
Drag the conditional format column to the Values area.
Your pivot table wont look exactly like what you want. while pivot table is selected go to DESIGN tab -> REPORT LAYOUT -> Tabular and also SUBTOTALS -> DO NOT SHOW SUBTOTALS while in the same tab.
13 Highlight all of the 24hr style time labels and format them and after highlight the inside of the pivot table where all the 1 and 0 will be and apply the conditional formatting you applied previously. Dont forget you changed the formula originally so your if statement does not end with "" but instead with 0.
If you would like i think it is easier to switch around the ROWS and COLUMNS area of the pivot table fields so that the report is easier to read. I have chosen to do so in the pictures. If you want to keep the report the way you are used to you can follow previous instructions.
I put the above comment down here as a complete answer.
I call those cells after "Finish date" column as "Chart cells". To extract a unique list of names, please refers to: here
If each name, you can use the followings formula and format for cells value >0 to show the bars.
=SUMIF([name range], "[each name]", [for each column of the chart cells])
If you further needs to filter by dates, you need to use sumifs() instead:
=SUMIFS([each column of chart cells], [name range], [unique name obtained from above], [Finish date range],"<=" & DATEVALUE("[target date]")+1,[start date range],"<=" & DATEVALUE("[target date]"))
This is the Excel formula solution, which is good if your table is not huge.
I have been trying to dynamically change the range of a stacked bar chart to adapt to different selections of three option buttons. My table is arranged from J1:M14. The top line contains the headers for each column. The first column (J) contains a descriptive column. The actual data is contained between columns K and M. One selection of the option button results in the range of the data expanding to J1:M15. So, based on the option button selection, the number of rows in this table increase, but the number of columns remains fixed.
I want to create a stacked bar chart that displays each of the stacked bars for each descriptive label in column J. With a different selection of the option button, the stacked bar chart will either extend to include the extra label, shrink to remove the extra label, or keep the same length.
What is happening: The range is fixed and will not change. When I select the option button, the range does not shift based on the data range.
What I have tried: Under formulas-->Name Manager, I have created four new names:
1.) DatainColumnK: =OFFSET(Calculations!$K$2,,,COUNTIF(Calculations!$K$2:$K$100,"<>"))
2.) DatainColumnL: =OFFSET(Calculations!$L$2,,,COUNTIF(Calculations!$L$2:$L$100,"<>"))
3.) DatainColumnM: =OFFSET(Calculations!$M$2,,,COUNTIF(Calculations!$M$2:$M$100,"<>"))
4.) DescLabelColJ: =OFFSET(Calculations!$J$2,,,COUNTIF(Calculations!$J$2:$J$100,"<>"))
Next, I selected the entire range of the data --> Created a stacked bar chart --> Clicked Select data --> Added three new series in the Legend Entries by editing series and only entering in TabName!DatainColK, TabName!DatainColL, TabName!DatainColM and then editing the axis labels by adding in TabName!DescLabelColJ.
Is there something I'm missing?
In MS Excel if we want to make a chart then we have to select the data range.
Is there is any way that when new entries (row or column) are added then the chart updates automatically?
I've found this to be challenging for stacked bar charts in Excel 2010. Let's take the case of a simple table with some numbers:
2016 2017
Sam 3 4
Fred 5 6
Alice 3 4
Select the table, right-click on its tab, and select insert chart. Choose stacked bar. Then, choose switch Row/Column. Now, if you go to Design | Select Data, you see a nice formula for the Chart Data Range. If you insert a row, however, and add someone else, you get a discontinuous range and they are not included in the chart. If, however, you first select your data, choose Insert | Table, and tell it it has headers, then you can insert a row, and have it included in the chart automatically as e.g. sales from an extra salesperson.
This happens only if two things occur:
It must be a table, and
It must be a continuous table range for your source data. No skipping columns. Perhaps it might work for a subset of a table.
If either is not true, it breaks it. I would criticize the way it doesn't account for inserted rows, or the way it complains about chart data ranges being too complex and doesn't even show you the text of the chart data to let you edit it, if the columns are out of order (ok, I'm complaining), but while e.g. Libre Office calc lets you edit formulas even when they are complex, it never keeps track of inserted rows to add more data series.
If you use dynamic formulas for the chart, or named regions, it just converts them into cell range references, and fails to account for inserted rows.
Create dynamic named ranges for the labels and each series, and edit the chart data to use these names.
An example for the named range is where the labels might be in column A, and some values in column B
=$B$2:INDEX($B:$B,COUNTA($A:$A))
which is defining a range starting at B2 and ending at the row in column B that corresponds to the last data row in the labels column A.
Add a named range for each series.
When pointing the chart to these names, be sure to preface it with the sheet name, even if you are on that sheet, something like
=Sheet1!2010Amounts
I'm using excel 2000.
I have a pivot table which looks like this
Color Total
Blue 2
Green 1
Yellow 6
Black 7
How can setup the pivot chart so it excludes at values > 1?
I need to be able to do this without simply copying the data from the pivot table into a new location and removing the values not > 1
Is this possible in excel 2000?
Right click on the column and add a value filter.
If I understand your requirement (I admit I don't now and never have had Excel 2000) a solution might be to add a column to your raw data (that tests whether the sum for that colour is greater than 1) then add that column to the Page field and filter on it accordingly. With data for colours in ColumnA and values in ColumnB, ColumnC might have a formula such as:
=SUMIF(A:A,A2,B:B)>1
copied down to suit.