excel formula lookup with % min variable - excel-formula

I am working with a lookup formula where a amount is typed into a column and returns a fee value based on which fee scale is selected. The variable that i'm having trouble with is that the higher range ie. 500.00-1,000.00 the fee is a % or minimum fee whichever is higher. I cannot get the lookup to add this variable into the equation.
=IFERROR(IFS($B1="scale1",LOOKUP($A1,'scale1'!,$D$2:$D$10,'scale1'!,$F$2:$F$F10)),"")

UPPER LIMIT LOOKUP
If you're looking up a value that could be in between two different values on a scale, use INDEX(MATCH()) instead of LOOKUP() because it allows you to set a Match Type parameter, allowing you to select the lower limit of your lookup results (750.00 will return 500.00 in your example). Use Match Type '1' if your Lookup Array is arranged in ascending order, '-1' if descending, and '0' if you want only exact matches. If you want to select the upper limit (750.00 to return 1,000.00 in your example), simply allow the match to select the lower limit, but bump it up by 1 interval with a +1 at the end:
=INDEX(scale1!$F$2:$F$10,MATCH($A1,scale1!$D$2:$D$10,1)+1)
WHICHEVER IS HIGHER
To apply a "whichever is higher" rule in any formula, simply utilize the MAX() function to contain all the possible options which you'd like to compare and retrieve the highest value from. Let's pretend your fee is either a minimum of $70 or 15%, whichever is higher, and the input in $A1 was 550. The formula would look something like this:
=MAX(70,550*15%)
=MAX(70,82)
=82
These two concepts together, your formula might look something like:
=IFERROR(IFS($B1="scale1",MAX(INDEX(scale1!$F$2:$F$10,MATCH($A1,scale1!$D$2:$D$10,1)+1)*10%,70)),"")

Related

Is it possible to return a dynamic formula in VLOOKUP?

I am looking for a possibility to use VLOOKUP in combination with a dynamic formula (or a different solution if possible).
A simplified problem is provided in the image below. Based on a category the number of outlets in a room is calculated. The number of outlets can either be a fixed amount or based on the total area of a room which is provided in a separate column.
What is the best method to apply this to a (much larger) sample?
If "based on total area" is always a x per unitA, then enter it as a proportion, e.g.: 0.1a instead of 1 per 10 m^2, and use a formula that checks for the trailing 'a' and responds accordingly. e.g.:
=IF(RIGHT(VLOOKUP(B2,$F$2:$G$3,2,FALSE),1)="a",CEILING.MATH(SUBSTITUTE(VLOOKUP(B2,$F$2:$G$3,2,FALSE),"a","")*C2),VLOOKUP(B2,$F$2:$G$3,2,FALSE))
(I used "Ceiling" to get the integer value. Replace with Floor or Round as needed).
Probably easier from a formula writing (and readability) POV would be a separate column that holds the a (or rather: a "fixed/proportional" column) and key off of that, but the result is the same.

excel if and if error formula that has used 140 times and it throws an errors saying we can use it only 64 times

I have 140 unique numbers and trying to find that through the list which can be used in vba
The formula works fine till 64 ifs are used, later I am having a trouble
=IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IFERROR(IF(FIND("5216",A2,1)>0,"00000A-5216",""),IF(FIND("5140",A2,1)>0,"00000B-5140","")),IF(FIND("5148",A2,1)>0,"00000C-5148","")),IF(FIND("5117",A2,1)>0,"00000D-5117","")),IF(FIND("5204",A2,1)>0,"00000E-5204","")),IF(FIND("5238",A2,1)>0,"00000F-5238","")),IF(FIND("5203",A2,1)>0,"00000G-5203","")),IF(FIND("5237",A2,1)>0,"00000H-5237","")),IF(FIND("5051",A2,1)>0,"5051","")),IF(FIND("0101",A2,1)>0,"0101","")),IF(FIND("0700",A2,1)>0,"0700","")),IF(FIND("3208",A2,1)>0,"3208","")),IF(FIND("3209",A2,1)>0,"3209","")),IF(FIND("3900",A2,1)>0,"3900","")),IF(FIND("3901",A2,1)>0,"3901","")),IF(FIND("5029",A2,1)>0,"5029","")),IF(FIND("5030",A2,1)>0,"5030","")),IF(FIND("5032",A2,1)>0,"5032","")),IF(FIND("5033",A2,1)>0,"5033","")),IF(FIND("5036",A2,1)>0,"5036","")),IF(FIND("5049",A2,1)>0,"5049","")),IF(FIND("5067",A2,1)>0,"5067","")),IF(FIND("5068",A2,1)>0,"5068","")),IF(FIND("5069",A2,1)>0,"5069","")),IF(FIND("5072",A2,1)>0,"5072","")),IF(FIND("5073",A2,1)>0,"5073","")),IF(FIND("5075",A2,1)>0,"5075","")),IF(FIND("5076",A2,1)>0,"5076","")),IF(FIND("5078",A2,1)>0,"5078","")),
IF(FIND("5079",A2,1)>0,"5079","")),IF(FIND("5080",A2,1)>0,"5080","")),IF(FIND("5081",A2,1)>0,"5081","")),IF(FIND("5082",A2,1)>0,"5082","")),IF(FIND("5083",A2,1)>0,"5083","")),IF(FIND("5090",A2,1)>0,"5090","")),IF(FIND("5094",A2,1)>0,"5094","")),IF(FIND("5095",A2,1)>0,"5095","")),IF(FIND("5100",A2,1)>0,"5100","")),IF(FIND("5106",A2,1)>0,"5106","")),IF(FIND("5124",A2,1)>0,"5124","")),IF(FIND("5125",A2,1)>0,"5125","")),IF(FIND("5126",A2,1)>0,"5126","")),IF(FIND("5147",A2,1)>0,"5147","")),IF(FIND("5150",A2,1)>0,"5150","")),IF(FIND("5151",A2,1)>0,"5151","")),IF(FIND("5155",A2,1)>0,"5155","")),IF(FIND("5156",A2,1)>0,"5156","")),IF(FIND("5157",A2,1)>0,"5157","")),IF(FIND("5158",A2,1)>0,"5158","")),IF(FIND("5159",A2,1)>0,"5159","")),IF(FIND("5194",A2,1)>0,"5194","")),IF(FIND("5195",A2,1)>0,"5195","")),IF(FIND("5196",A2,1)>0,"5196","")),IF(FIND("5205",A2,1)>0,"5205","")),IF(FIND("5227",A2,1)>0,"5227","")),IF(FIND("5228",A2,1)>0,"5228",""))IF(FIND("5229",A2,1)>0,"5229","")),IF(FIND("5234",A2,1)>0,"5234","")),IF(FIND("5241",A2,1)>0,"5241","")),IF(FIND("5242",A2,1)>0,"5242","")),IF(FIND("5243",A2,1)>0,"5243","")),IF(FIND("5244",A2,1)>0,"5244","")),IF(FIND("5254",A2,1)>0,"5254","")),IF(FIND("5255",A2,1)>0,"5255","")),IF(FIND("5267",A2,1)>0,"5267","")),IF(FIND("5269",A2,1)>0,"5269","")),IF(FIND("5271",A2,1)>0,"5271","")),IF(FIND("5278",A2,1)>0,"5278","")),IF(FIND("5280",A2,1)>0,"5280","")),IF(FIND("5286",A2,1)>0,"5286","")),IF(FIND("5297",A2,1)>0,"5297","")),IF(FIND("5305",A2,1)>0,"5305","")),IF(FIND("5306",A2,1)>0,"5306","")),IF(FIND("5310",A2,1)>0,"5310","")),IF(FIND("5315",A2,1)>0,"5315","")),IF(FIND("5316",A2,1)>0,"5316","")),IF(FIND("5318",A2,1)>0,"5318","")),IF(FIND("5321",A2,1)>0,"5321","")),IF(FIND("5322",A2,1)>0,"5322","")),IF(FIND("5324",A2,1)>0,"5324","")),IF(FIND("5325",A2,1)>0,"5325","")),IF(FIND("5326",A2,1)>0,"5326","")),IF(FIND("5327",A2,1)>0,"5327","")),IF(FIND("5328",A2,1)>0,"5328","")),IF(FIND("5336",A2,1)>0,"5336","")),IF(FIND("5337",A2,1)>0,"5337","")),IF(FIND("5339",A2,1)>0,"5339","")),IF(FIND("5341",A2,1)>0,"5341","")),IF(FIND("5350",A2,1)>0,"5350",""))IF(FIND("5351",A2,1)>0,"5351","")),IF(FIND("5352",A2,1)>0,"5352","")),IF(FIND("5353",A2,1)>0,"5353","")),IF(FIND("5356",A2,1)>0,"5356","")),IF(FIND("5357",A2,1)>0,"5357","")),IF(FIND("5358",A2,1)>0,"5358","")),IF(FIND("5359",A2,1)>0,"5359","")),IF(FIND("5360",A2,1)>0,"5360","")),IF(FIND("5361",A2,1)>0,"5361","")),IF(FIND("5362",A2,1)>0,"5362","")),IF(FIND("5363",A2,1)>0,"5363","")),IF(FIND("5378",A2,1)>0,"5378","")),IF(FIND("5379",A2,1)>0,"5379","")),IF(FIND("5380",A2,1)>0,"5380","")),IF(FIND("5381",A2,1)>0,"5381","")),IF(FIND("5382",A2,1)>0,"5382","")),IF(FIND("5383",A2,1)>0,"5383","")),IF(FIND("5389",A2,1)>0,"5389",""))IF(FIND("5390",A2,1)>0,"5390","")),IF(FIND("5392",A2,1)>0,"5392","")),IF(FIND("6000",A2,1)>0,"6000","")),IF(FIND("6001",A2,1)>0,"6002","""")),IF(FIND("6003",A2,1)>0,"6003","")),IF(FIND("6004",A2,1)>0,"6004","")),IF(FIND("6005",A2,1)>0,"6005","")),IF(FIND("6006",A2,1)>0,"6006","")),IF(FIND("6653",A2,1)>0,"6653","")),IF(FIND("6654",A2,1)>0,"6654","")),IF(FIND("6655",A2,1)>0,"6655","")),IF(FIND("6656",A2,1)>0,"6656","")),IF(FIND("6657",A2,1)>0,"6657","")),IF(FIND("9202",A2,1)>0,"9202","")),IF(FIND("9401",A2,1)>0,"9401","")),RIGHT(A2,3,4))"
the result should return the number mentioned and I am planning to sort them in ascending order.
The value in A2 looks like PMGAG5216GC, PMG005216GC, PMGVV5140GC, PMG005140GC, PMGVV5148GCW, PMGAG5117GCW, PMG005117GCW, PMGAG5204GCB, PMG005204GCB, PMGAG5238GCB, PMGVV5238GCB, PMG005238GCB, PMGAG5203GCB, etc. these are some sample order numbers that are being updated and the numbers 5238 is a number that I have to find from that order to sort them in ascending order. In the same way, I have 140 numbers that have to found to sort them accordingly. The 4 digit numbers are fixed in the orders and it should be one from the 140 number list that I had mentioned
Rule of thumb, if you see yourself nesting anything deeper than 5 or 6 levels, stop and take the time to see if there wouldn't be a more easily maintainable way to do the same thing. Hitting hard limits (e.g. 64 levels of nesting) is rarely a sign that things are done in an optimal fashion.
PMGAG5216GC PMG005216GC PMGVV5140GC PMG005140GC PMGVV5148GCW PMGAG5117GCW PMG005117GCW PMGAG5204GCB PMG005204GCB PMGAG5238GCB PMGVV5238GCB PMG005238GCB PMGAG5203GCB
Assuming the format is consistently the same, you can grab the 4 characters starting at the 6th position, and then verify if these 4 characters exist in a lookup table that contains the 140 values you're interested in. The MID function can be used to do this.
You could leverage the fact that VLOOKUP in the first column of the lookup table would return the lookup value itself, and a lookup failure would be #N/A, so wrapping it with IFERROR to turn that into an empty string would look like this:
=IFERROR(VLOOKUP(MID(A2,6,4),theLookupTable[TheLookupColumn],1,FALSE),"")
Now, if looks like some of the values need a prefix e.g. "00000A-"; include that prefix (with the dash, so you don't have to conditionally add it in the formula) in the lookup table (say, in some [Prefix] column) where it's needed, and just concatenate it after the lookup.
=IFERROR(VLOOKUP(MID(A2,6,4),theLookupTable[TheLookupColumn],1,FALSE) & VLOOKUP(MID(A2,6,4),theLookupTable[#[TheLookupColumn]:[ThePrefixColumn]],2,FALSE),"")
Better if you can turn the MID(A2,6,4) part into a helper cell instead of computing it twice - use that MID function on your source data to populate the lookup table.
The lookup table might look like this:
TheLookupColumn ThePrefixColumn
5216 00000A-
5140 00000B-
5148 00000C-
...
3901
...
Sort the table by TheLookupColumn, and the lookups should be pretty fast.
If you just want to show the first number from your lookup list which is contained in any given order number you can do something like this:
It's an array formula so you need to enter it using Ctrl + Shift + Enter
Assumes there can be only one match per order number and that none of the items in your lookup list are substrings of another item (though a workaround for that would be to sort your lookup list in descending order of item length)

Scorecard Question Part 1 - multiple IFs formula

my challenge is of 2 parts (2nd part was already responded by Michal Rosa and Lee Mac).
Here is part 1:
I am working on a scorecard which has series of references. I initially wrote a series of Nested IFs which was very long and also is tedious to change especially when targets change. How can I hardcode or create a formula where I can just change the targets/scoring matrix on the table
Please see sample data:
KRA Data
Say if the agent's LOB is Email, and is in a tenure of 61-90 Days, we return corresponding KRA Rating from the KRA Rating Matrix depending on Actual Score. Like for Agent 1, her Actual Closure score is 18.55 and corresponding KRA rating for her tenure of 61-90 Days is 4.
Similarly, for her TPH, her Actual TPH is 7.02, which assigns a KRA Rating of 3 in the Scorecard Rating Matrix.
You can use nested INDEX / MATCH :
For the outer one (i.e. the one that will find the rating), you use a MATCH which will match the nearest value in the table that is still less than value. You have to modify the look of your rating matrix, instead of putting 4.5 - 5.5, you have to put a single value, i.e. 4.5. You always start with the lowest possible value (typical 0 or minus something), and you end with the highest value.
With the inner one, you extract the array (row) from your matrix that matches both criteria (tenure and LOB), and this array will be fed into the outer match. As it is now, you have to use two formula's, one for the TPH and one for the closure. If your KPI would not be in merged cells, but on each row (like for Tenure and LOB), you could add another condition in the inner MATCH and do everything with a single formula.
The array formula (ctrl+shift+enter) is like this:
{=INDEX($C$1:$F$1;MATCH(D9;INDEX($C$2:$F$5;MATCH(1;($A$2:$A$5=$A9)*($B$2:$B$5=B9);0););1))}
This is a screenshot, starting from A1 (Tenure) and with the formula in F9. I used the colors of your spreadsheet to make it more visual.
This is the same formula with the cell and range references replaces by text so you can better understand and replace with the correct ranges of your worksheet. I hope it is self-explanatory, otherwise just ask:
=INDEX(The_rating;
MATCH(closure-rate_value;
INDEX(Matrix_with_closure-rate_cutoffs;MATCH(1;(LOB_column=LOB_value)*(Tenure_column=Tenure_value);0););1))

(Excel) Giving the smallest value between 2 values

Excel data table
I am new to here. If I have any mistake in making new post, Please tell me and I am ready to correct my mistake.
For above pic, I want to extract the 2 smallest values in column D respectively between row 77 and row 84, and between row 84 and 97. The resulting values are shown in P77 and P84 respectively.
How should I write the excel formula for it? Or it needs VBA to code it?
Thanks a lot for your sincere help!
(Update)
data set
above pic is another capture of my data set which filtered the day with "Bullish breaking candle/bearish breaking candle" only.
Thanks
There are lots of functions/ways to calculate Minimum in addition to the MIN function and it is worth being familiar with them as you will require different ones according to your data.
So quick rundown of some of the main offerings:
SMALL function:
I would consider also the more versatile SMALL function
=SMALL(D77:D84,1) in cell P77
=SMALL(D84:D97,1) in cell P84
You put the array (the range of cells to compare) then the k-th smallest item in that range that you want to retrieve e.g. put 1 to get the smallest, as above, comparable to MIN function, or 2 to get the second smallest etc.
Official blurb below:
Description
Returns the k-th smallest value in a data set. Use this function to
return values with a particular relative standing in a data set.
Syntax
SMALL(array, k)
The SMALL function syntax has the following arguments:
Array Required. An array or range of numerical data for which you
want to determine the k-th smallest value.
K Required. The position (from the smallest) in the array or range
of data to return.
AGGREGATE Function:
Consider the even more versatile AGGREGATE function which can cope with hidden rows in the range, errors etc. You can specify a host of additional requirements whilst still getting the minimum value
General syntax for first form:
AGGREGATE(function_num, options, ref1, [ref2], …)
Function 5 is Minimum. Options are viewable at link I gave but 7 is ignore errors and hidden rows. So, you could use:
=AGGREGATE(5,7,D77:D84)
The AGGREGATE option above is the only version that will still return the minimum correctly if there is an error in the range D77:D84 e.g. a DIV/0 error.
SUBTOTAL Function:
Similar to the AGGREGATE function is the SUBTOTAL function.
You can use SUBTOTAL(5, D77:D84) where 5 specifies you want the minimum for the range. This will not ignore errors. SUBTOTAL(105,D77:D84) will ignore hidden rows though.
Simply put the formula '=Min(D77:D84)' in cell P77
and '=Min(D84:D97)' in cell P84

nested excel functions with conditional logic

Just getting started in Excel and I was working with a database extract where I need to count values only if items in another column are unique.
So- below is my starting point:
=SUMPRODUCT(COUNTIF(C3:C94735,{"Sharable Content Object Reference Model 1.2","Authored SCORM/AICC content","Authored External Web Content"}))
what i'd like to figure out is the syntax to do something like this-
=sumproduct (Countif range1 criteria..., where range2 criteria="is unique value")
Am I getting this right? The syntax is a bit confusing, and I'm not sure I've chosen the right functions for the task.
I just had to solve this same problem a week ago.
This method works even when you can't always sort on the grouping column (J in your case). If you can keep the data sorted, #MikeD 's solution will scale better.
Firstly, do you know the FREQUENCY trick for counting unique numbers? FREQUENCY is designed to create histograms. It takes two arrays, 'data' and 'bins'. It sorts 'bins', then creates an output array that's one longer than 'bins'. Then it takes each value in 'data' and determines which bin it belongs in, incrementing the output array accordingly. It returns the array. Here's the important part: If a value appears in 'bins' more than once, any 'data' value meant for that bin goes in the first occurrence. The trick is to use the same array for both 'data' and 'bins'. Think it through, and you'll see that there's one non-zero value in the output for each unique number in the input. Note that it only counts numbers.
In short, I use this:
=SUM(SIGN(FREQUENCY(<array>,<array>)))
to count unique numeric values in <array>
From this, we just need to construct arrays containing numbers where appropriate and text elsewhere.
In the example below, I'm counting unique days when the color is red and the fruit is citrus:
This is my conditional array, returning 1 or true for the rows I'm interested in:
($A$2:$A$10="red")*ISNUMBER(MATCH($B$2:$B$10,{"orange","grapefruit","lemon","lime"},0))
Note that this requires ctrl-shift-enter to be used as an array formula.
Since the value I'm grouping by for uniqueness is text (as is yours), I need to convert it to numeric. I use:
MATCH($C$2:$C$10,$C$2:$C$10,0)
Note that this also requires ctrl-shift-enter
So, this is the array of numeric values within which I'm looking for uniqueness:
IF(($A$2:$A$10="red")*ISNUMBER(MATCH($B$2:$B$10,{"orange","grapefruit","lemon","lime"},0)),MATCH($C$2:$C$10,$C$2:$C$10,0),"")
Now I plug that into my uniqueness counter:
=SUM(SIGN(FREQUENCY(<array>,<array>)))
to get:
=SUM(SIGN(FREQUENCY(
IF(($A$2:$A$10="red")*ISNUMBER(MATCH($B$2:$B$10,{"orange","grapefruit","lemon","lime"},0)),MATCH($C$2:$C$10,$C$2:$C$10,0),""),
IF(($A$2:$A$10="red")*ISNUMBER(MATCH($B$2:$B$10,{"orange","grapefruit","lemon","lime"},0)),MATCH($C$2:$C$10,$C$2:$C$10,0),"")
)))
Again, this must be entered as an array formula using ctrl-shift-enter. Replacing SUM with SUMPRODUCT will not cut it.
In your example, you'd use something like:
=SUM(SIGN(FREQUENCY(
IF(ISNUMBER(MATCH($C$3:$C$94735,{"Sharable Content Object Reference Model 1.2","Authored SCORM/AICC content","Authored External Web Content"},0)),MATCH($J$3:$J$94735,$J$3:$J$94735,0),""),
IF(ISNUMBER(MATCH($C$3:$C$94735,{"Sharable Content Object Reference Model 1.2","Authored SCORM/AICC content","Authored External Web Content"},0)),MATCH($J$3:$J$94735,$J$3:$J$94735,0),"")
)))
I'll note, though, that scaling might be a problem on data sets as large as yours. I tested it on larger data sets, and it was fairly fast on the order of 10k rows, but really slow on the order of 100k rows, such as yours. The internal arrays are plenty fast, but the FREQUENCY function slows down. I'm not sure, but I'd guess it's between O(n log n) and O(n^2) depending on how the sort is implemented.
Maybe this doesn't matter - none of this is volatile, so it'll just need to calculate once upon refreshing the data. If the column data is changing, though, this could be painful.
Asuming the source data is sorted by the key value [A], start with determining the occurence of the key column
B2: =IF(A2=A1;B1+1;1)
Next determine a group sum
C2: =SUMIF($A$2:$A$9;A2;$B$2:$B$9)
A key is unique if its group sum is exactly 1
D2: =(C2=1)
To count records which match a certain criterium AND are unique, include column D in a =IF(AND(D2, [yourcondition];1;0) and sum this column
Another option is to asume a key unique within a sorted list if it is unequal to both its predecessor and successor, so you could find the unique records like
E2: =AND(A2<>A1;A2<>A3)
G2: =IF(AND(E2;F2="this");1;0)
E and G can of course be combined into one single formula (not sure though if that helps ...)
G2(2): =IF(AND(AND(A2<>A1;A2<>A3);F2="this");1;0)
resolving unnecessarily nested AND's:
G2(3): =IF(AND(A2<>A1;A2<>A3;F2="this");1;0)
all formulas in row 2 should be copied down to the end of the list

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