Saving multiple sheets to one location with one click - excel

Question

The macro goes through each worksheet in the workbook, asks for a location to save each worksheet as a PDF, and then opens up an Outlook Email with a PDF attachment, one-by-one, ready to send to an end user.
I want to choose one location to save all PDF's without a prompt window coming up asking me where to save each worksheet.
Option Explicit
Sub WorksheetLoop()
Dim WS_Count As Integer
Dim I As Integer
WS_Count = ActiveWorkbook.Worksheets.Count
For I = 1 To WS_Count
Sheets(I).Select
Dim EmailSubject As String, EmailSignature As String
Dim CurrentMonth As String, DestFolder As String, PDFFile As String
Dim Email_To As String, Email_CC As String, Email_BCC As String
Dim OpenPDFAfterCreating As Boolean, AlwaysOverwritePDF As Boolean, DisplayEmail As Boolean
Dim OverwritePDF As VbMsgBoxResult
Dim OutlookApp As Object, OutlookMail As Object
CurrentMonth = ""
EmailSubject = "Bid Awarded to " & Range("D3") & " on " & Range("D2")
OpenPDFAfterCreating = False
AlwaysOverwritePDF = False
DisplayEmail = True
Email_To = Range("D4")
Email_CC = "Email#Email.com"
Email_BCC = ""
With Application.FileDialog(msoFileDialogFolderPicker)
If .Show = True Then
DestFolder = .SelectedItems(1)
Else
MsgBox "You must specify a folder to save the PDF into." & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Must Specify Destination Folder"
Exit Sub
End If
End With
CurrentMonth = Mid(ActiveSheet.Range("H6").Value, InStr(1, ActiveSheet.Range("H6").Value, " ") + 1)
PDFFile = DestFolder & Application.PathSeparator & ActiveSheet.Name _
& "_" & CurrentMonth & ".pdf"
If Len(Dir(PDFFile)) > 0 Then
If AlwaysOverwritePDF = False Then
OverwritePDF = MsgBox(PDFFile & " already exists." & vbCrLf & vbCrLf & "Do you want to overwrite it?", vbYesNo + vbQuestion, "File Exists")
On Error Resume Next
If OverwritePDF = vbYes Then
Kill PDFFile
Else
MsgBox "OK then, if you don't overwrite the existing PDF, I can't continue." _
& vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Exiting Macro"
Exit Sub
End If
Else
On Error Resume Next
Kill PDFFile
End If
If Err.Number <> 0 Then
MsgBox "Unable to delete existing file. Please make sure the file is not open or write protected." _
& vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Unable to Delete File"
Exit Sub
End If
End If
Sheets(Array(ActiveWorkbook.Worksheets(I).Name)).Select
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=PDFFile, Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas _
:=False, OpenAfterPublish:=OpenPDFAfterCreating
Set OutlookApp = CreateObject("Outlook.Application")
Set OutlookMail = OutlookApp.CreateItem(0)
With OutlookMail
.Display
.To = Email_To
.CC = Email_CC
.BCC = Email_BCC
.Subject = EmailSubject & CurrentMonth
.Attachments.Add PDFFile
If DisplayEmail = False Then
.Send
MsgBox ActiveWorkbook.Worksheets(I).Name
End If
End With
Next I
End Sub
Right now, it opens an email for each worksheet but asks each time where to save the newly created PDF. I want it to save all worksheets to one designated location.

Answer 1

You need to move this bit...
With Application.FileDialog(msoFileDialogFolderPicker)
If .Show = True Then
DestFolder = .SelectedItems(1)
Else
MsgBox "You must specify a folder to save the PDF into." & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Must Specify Destination Folder"
Exit Sub
End If
End With
Above your loop statement
You code should look like this...
Option Explicit
Sub WorksheetLoop()
Dim WS_Count As Integer
Dim I As Integer
Dim DestFolder as String ' Moved this above your Loop statement
WS_Count = ActiveWorkbook.Worksheets.Count
With Application.FileDialog(msoFileDialogFolderPicker) 'Move the folder selection code above your loop statement
If .Show = True Then
DestFolder = .SelectedItems(1)
Else
MsgBox "You must specify a folder to save the PDF into." & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Must Specify Destination Folder"
Exit Sub
End If
End With
For I = 1 To WS_Count
Sheets(I).Select
Dim EmailSubject As String, EmailSignature As String
Dim CurrentMonth As String, PDFFile As String
Dim Email_To As String, Email_CC As String, Email_BCC As String
Dim OpenPDFAfterCreating As Boolean, AlwaysOverwritePDF As Boolean, DisplayEmail As Boolean
Dim OverwritePDF As VbMsgBoxResult
Dim OutlookApp As Object, OutlookMail As Object
CurrentMonth = ""
EmailSubject = "Bid Awarded to " & Range("D3") & " on " & Range("D2")
OpenPDFAfterCreating = False
AlwaysOverwritePDF = False
DisplayEmail = True
Email_To = Range("D4")
Email_CC = "anthony#narid.com"
Email_BCC = ""
CurrentMonth = Mid(ActiveSheet.Range("H6").Value, InStr(1, ActiveSheet.Range("H6").Value, " ") + 1)
PDFFile = DestFolder & Application.PathSeparator & ActiveSheet.Name _
& "_" & CurrentMonth & ".pdf"
If Len(Dir(PDFFile)) > 0 Then
If AlwaysOverwritePDF = False Then
OverwritePDF = MsgBox(PDFFile & " already exists." & vbCrLf & vbCrLf & "Do you want to overwrite it?", vbYesNo + vbQuestion, "File Exists")
On Error Resume Next
If OverwritePDF = vbYes Then
Kill PDFFile
Else
MsgBox "OK then, if you don't overwrite the existing PDF, I can't continue." _
& vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Exiting Macro"
Exit Sub
End If
Else
On Error Resume Next
Kill PDFFile
End If
If Err.Number <> 0 Then
MsgBox "Unable to delete existing file. Please make sure the file is not open or write protected." _
& vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Unable to Delete File"
Exit Sub
End If
End If
Sheets(Array(ActiveWorkbook.Worksheets(I).Name)).Select
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=PDFFile, Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas _
:=False, OpenAfterPublish:=OpenPDFAfterCreating
Set OutlookApp = CreateObject("Outlook.Application")
Set OutlookMail = OutlookApp.CreateItem(0)
With OutlookMail
.Display
.To = Email_To
.CC = Email_CC
.BCC = Email_BCC
.Subject = EmailSubject & CurrentMonth
.Attachments.Add PDFFile
If DisplayEmail = False Then
.Send
MsgBox ActiveWorkbook.Worksheets(I).Name
End If
End With
Next I
End Sub