Excel --- Tried many time but fail - excel

Question

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I want to sum all these data given in right side to my format. I tried many time and many formulas but some things left every time. Please help

Answer 1

You can achieve most of what you need with a mixture of formulae and a pivot table. But I couldn't quite get everything you wanted, as some of it doesn't make sense. For example, you have 2013 - 2012 - <5 as your first row header, but there are multiple years that give an age less than 5, e.g. 2014 - 2013 - <5 would also be valid. I would suggest hardcoding the years somehow, as they aren't entirely relevant anyway?
Breaking it down into separate problems.
How do I get the Roman number version of the Class?
You could have a massive IF statement, but I went for a VLOOKUP. You could have used the ROMAN built in function, but you can't because your numbering is "first", "second", etc. instead of "1", "2", etc.
So I actually went for both solutions, just to show how they both work. First I created a named table (list object) called "Named" that looks like this:
Class Class Number
First 1
Second 2
Third 3
Fourth 4
etc.
I then used this to VLOOKUP your class names and convert them into numbers. Next I used the ROMAN function to make this into roman numeral format. So I ended up with this (columns E, F and G in my worksheet):
Class Class Number Roman
First 1 I
First 1 I
First 1 I
First 1 I
First 1 I
Second 2 II
Third 3 III
Fourth 4 IV
With formulae:
Class Number - =VLOOKUP(E2,Named,2,FALSE);
Roman - =ROMAN(F2).
How do I get from "Male"/ "Female" to "B"/ "G"?
This was trivial, just =IF(A2="Male", "B", "G") where I have Gender in column A.
How do I get the "age text" so it handles "<5" and ">22"?
My age was in column D, so this was also trivial, =IF(D2<5,"<5", IF(D2>22, ">22", D2)).
Now I have enough data to pivot, so I selected my entire table, which was basically your sample data with calculated columns added to the right. Then I inserted a pivot table and dragged in row/ column headers to make it match your format. This doesn't give you the year columns, but it gives you everything else. For example, just using a few random rows of sample data (as I couldn't be bothered to type it all in):
I went from:
Gender Date of Birth Age Class
Male 06-Jan-14 4 First
Female 07-Sep-11 6 First
Male 01-Jan-12 6 First
Male 31-Dec-12 5 First
Female 01-Oct-11 6 First
Female 16-Nov-10 7 Second
Male 31-Oct-09 8 Third
Male 25-Oct-10 7 Fourth
To:
I II III IV
B G G B B
<5 1
5 1
6 1 2
7 1 1
8 1
Total 3 2 1 1 1
From here you could simply hardcode the columns A and B from your desired final format, as these years aren't actually based on the data?