Excel - roundup then subtotal? - excel

A colleague has an array of values in "X4:X38". Since these are in a table which may be filtered, she wants to use the subtotal function to sum them - but wants all of the values to be rounded up first.
={SUM(ROUNDUP(X4:X38,0))}
works perfectly well. However,
{SUBTOTAL(9,ROUNDUP(X4:X38,0))}
Generates a generic "The formula you typed contains an error" message. I have tried various obvious things, like putting additional brackets around the "roundup" section, etc.
Any help would be appreciated.

You can do this without a helper column by using this formula:
=SUMPRODUCT(SUBTOTAL(2,OFFSET(X4:X38,ROW(X4:X38)-MIN(ROW(X4:X38)),0,1)),ROUNDUP(X4:X38,0))
OFFSET effectively breaks the range down in to individual cells which are passed to SUBTOTAL function and that returns an array of 1 or 0 values based on whether each cell is visible after filter or not - this array is multiplied by the rounded values to give the overall sum of the rounded visible values.
Another way is to use AGGREGATE function like this
=SUMPRODUCT(ROUNDUP(AGGREGATE(15,7,X4:X38,ROW(INDIRECT("1:"&SUBTOTAL(2,X4:X38)))),0))
Given the complexity a helper column might be the preferable approach

After investigation, looks like this is not possible without helper column.
Add a helper column which rounds the individual values in column X, e.g. type the following formula into cell Y4 and drag down to Y38:
= ROUNDUP(X4,0)
And then instead of
= SUBTOTAL(9,ROUNDUP(X4:X38,0))
use:
= SUBTOTAL(9,Y4:Y38)
Then if necessary you can just hide the helper column. Of course the helper column doesn't have to be column Y, it could be any column, e.g. a column far to the right of where the data ends.

Related

How to select a column IF [duplicate]

Is there a formula that returns a value from the first line matching two or more criteria? For example, "return column C from the first line where column A = x AND column B = y". I'd like to do it without concatenating column A and column B.
Thanks.
True = 1, False = 0
D1 returns 0 because 0 * 1 * 8 = 0
D2 returns 9 because 1 * 1 * 9= 9
This should let you change the criteria:
I use INDEX/MATCH for this. Ex:
I have a table of data and want to return the value in column C where the value in column A is "c" and the value in column B is "h".
I would use the following array formula:
=INDEX($C$1:$C$5,MATCH(1,(($A$1:$A$5="c")*($B$1:$B$5="h")),0))
Commit the formula by pressing Ctrl+Shift+Enter
After entering the formula, you can use Excel's formula auditing tools to step through the evaluation to see how it calculates.
SUMPRODUCT definitely has value when the sum over multiple criteria matches is needed. But the way I read your question, you want something like VLOOKUP that returns the first match. Try this:
For your convenience the formula in G2 is as follows -- requires array entry (Ctrl+Shift+Enter)
[edit: I updated the formula here but not in the screen shot]
=INDEX($C$1:$C$6,MATCH(E2&"|"&F2,$A$1:$A$6&"|"&$B$1:$B$6,0))
Two things to note:
SUMPRODUCT won't work if the result type is not numeric
SUMPRODUCT will return the SUM of results matching the criteria, not the first match (as VLOOKUP does)
Apparently you can use the SUMPRODUCT function.
Actually, I think what he is asking is typical multiple results display option in excel. It can be done using Small, and row function in arrays.
This display all the results that matches the different criteria
Here is an answer that shows how to do this using SUMPRODUCT and table header lookups. The main advantage to this: it works with any value, numeric or otherwise.
So let's say we have headers H1, H2 and H3 on some table called MyTable. And let's say we are entering this into row 1, possibly on another sheet. And we want to match H1, H2 to x, y on that sheet, respectively, while returning the matching value in H3. Then the formula would be as follows:
=INDEX(MyTable[H3], ROUND(SUMPRODUCT(MATCH(TRUE, (MyTable[H1] & MyTable[H2]) = ($x1 & $y1),0)),0),1)
What does it do? The sum-product ensures everything is treated as arrays. So you can contatenate entire table columns together to make an array of concatenated valued, dynamically calculated. And then you can compare these to the existing values in x and y- somehow magically you can compare the concatenated array from the table to the individual concatenation of x & y. Which gives you an array of true false values. Matching that to true yields the first match of the lookup. And then all we need to do is go back and index that in the original table.
Notes
The rounding is just in there to make sure the Index function gets back an integer. I got #N/A values until I rounded.
It might be more instructive to run this through the evaluator to see what's going on...
This can easily be modified to work with a non table - just replace the table references with raw ranges. The tables are clearer though, so use them if possible. I found the original source for this here: http://dailydoseofexcel.com/archives/2009/04/21/vlookup-on-two-columns/. But there was a bug with rouding values to INTs so I fixed that.

Why am I obtaining this strange result adding all the values in 2 Excel columns?

I am not into Excel and I have this problem trying to sum the values of 2 different column and put this result value into a cell.
So basically I have the D column containing 2 values (at the moment only 2 but will grows without a specific limit, I have to sum all the values in this column). These value are decimal values (in my example are: 0,3136322400 and 0,1000000000).
Then I have an I column containing the same type of value (at the moment only one but also the values in this column can grow without a specific limit...in my example at this time I have this value −0,335305)
Then I have the K3 cell where I have to put the sum of all the valus into the D column and all the values into the I column (following my example it will contain the result of this sum: 0,3136322400 + 0,1000000000 −0,335305.
Following a tutorial I tried to set this simple forumla in the K3 cell:
=SUM(A:I)
The problem is that in this cell now I am not obtaining the expected result (that is 0.07832724) but I am obtaining this value: 129236,1636322400.
It is very strange...I think that maybe it can depend by the fact that the D and the I column doesn't contain only number but both have a textual "heder" (that is the string "QUANTITY" for both the cells). So I think that maybe it is adding also the number conversion of this string (but I am absolutly not sure about this assertion).
So how can I handle this type of situation?
Can I do one of these 2 things:
1) Adding the column values starting from a specific starting cell in the column (for example: sum all the values under a cell without specify a down limit).
2) Exclude in some way the "header" cells from my sum so the textual values are not considered in my sum.
What could be a smart solution for my problem? How can I fix this issue?
The sum function can take several arguments.
=sum(d2:d10000, i2:I10,000, more columns )
This should remove the header from the calculation.
If you turn your data into an Excel Table (Insert > Table), you can use structured referencing to address a table column, excluding the header.
=SUM(Table1[This Header],Table1[That Header])
Then you don't need to reference whole columns. If you add new data to the table, the formula will take that into account.

Returning all possible values instead of a VLOOKUP

So I've looked up tutorials on how to do this, and I'm still struggling, so I could use some expert help. I know it involves a very complex nested formula with things like SMALL, ROW, INDEX, etc...
So here are two screenshots that provide a sample of what I'm looking for. In realities there is over 1000 rows, but this makes it easier for you guys.
So here is my first example, lets call this Sheet1!:
Code, ID_1 and ID_2. So as you can see (and just focus on the input in A2) there will be two separate IDs in the linked workbook. That sheet, or at least a tiny sample of it, looks like this:
In the first column we see the code we're looking for (which is what we have in A2 of the first one), each of them with different IDs. So as I'm sure you can tell by now, I'm looking for a formula that will allow me to return those values in ID_1 and ID_2 in the first sheet.
I have been going at this for an hour and I'm stumped, so I would greatly appreciate any help provided!
This is a more generic code if the ids are NOT listed consecutively: Obviously I have done this as an example to take in a more general case where the ids occur anywhere throughout the second dataset, AND where there are potentially several.
IFERROR(INDEX($V$2:$V$15, SMALL(IF($U$2:$U$15=$M2, ROW($U$2:$U$15), FALSE), COLUMNS($N2:N2))-ROW($V$1), 1), "")
This formula must be entered with Ctrl-Shift-Enter before copying across and down! Note all absolute and relative referencing/locking ($ signs)
The logical steps in constructing such a formula:
1) We use IF function to test if the values in the column U match the value in column M.
2) In the 'value-if-true' parameter, we will get the corresponding row number of values in column U. These numbers will be fed later in the SMALL function.
3) In the value-if-false part, we just return false, as that will later be used as a non-number in the SMALL function
Above 3 steps in the part: IF($U$2:$U$15=$M2, ROW($U$2:$U$15), FALSE)
4 ) We have now an array of mixed row numbers and FALSE values, which we want to feed to the INDEX function to simply get the corresponding value in column V(our second datset). BUT as we wish to retrieve the different row matches for each code, we have to fish them out of the mixed array with the SMALL function.
5) using our columns as an incrementer, we apply the SMALL function to the array with a varying k parameter. We USE the COLUMNS function (note carefully the different $ sign usage), so that as we drag the formula across, the column count increments: COLUMNS($N2:N2) - giving K values of 1, 2, 3, 4 as we drag the formula across from column N to column Q. Note that it is useful that the SMALL function disregards FALSE values when looking through the array for the values by size.
6) There is an adjustment to account for the fact that the rows are relative to the 'Ids' range which we will feed into the INDEX function to retrieve the different ids. SMALL(IF($U$2:$U$15=$M2, ROW($U$2:$U$15), FALSE), COLUMNS($N2:N2))-ROW($V$1).
This can be avoided if we use the entire column V as the look-up array parameter in the INDEX function, but that's another way...
7) This resulting value can now be passed to the INDEX function to obtain the various ids. The column_num parameter of 1 which I put in the function isn't necessary in a single-column look-up array, but is there for completeness.
8) The entire construction is then wrapped in an IFERROR function to give an empty string if there is no match, but some people may wish to have error outputs there...
well if the two ID will be consecutive in the second list try this:
=index('workbookname'SheetName!columnrangeofserialnumbers,match(A2,'workbookname'Sheetname!columnrangeofIDs,0))
Assuming your other workbook is called Serials, and all the info is on sheet1 you would enter the follow in B2:
=index('serials'sheet1!$B$2:$B$1000,match(A2,'serials'sheet1!$B$2:$B$1000,0))
in C2 enter the following (assuming ids will show up consecutively)
=index('serials'sheet1!$B$2:$B$1000,match(A2,'serials'sheet1!$B$2:$B$1000,0)+1)
This only works if the other workbook is open as far as I know and with the understanding that the two ID will be listed consecutively in the list.

VLOOKUP in last column of Table_array

I understand that VLOOKUP searches the first column of a table in order to find a value, then it grabs the value from the same row and a different user-specified column. The following code returns data from the 2nd column, column B.
VLOOKUP(5,$A$2:B100,2)
Is there a way to set the return column to the last column of the input table? Something like the following, which would return data from columns B, P, and AC, respectively.
VLOOKUP(5,$A$2:B100,end)
VLOOKUP(5,$A$2:P100,end)
VLOOKUP(5,$A$2:AC100,end)
Alternatively, is there a way to grab the current column number and use that as an index?
VLOOKUP(5,$A$2:B100,current_column_number)
I'd like to write one VLOOKUP formula and then be able to drag it right across the spreadsheet, so that B100 becomes C100, D100, E100, etc. and the column lookup changes accordingly.
Update
I can do the alternate approach using the COLUMN function, but it requires programming a fixed offset and doesn't seem as robust. I'd still like to know if there is an "end" option.
=VLOOKUP(5,$A$2:B100,COLUMNS($A$2:B100))
Unfortunately you cannot simply drag it, you'll need to replace as there are two equivalent ranges written in the nested function.
The COLUMNS effectively counts the columns in the range giving the exact result needed for the VLOOKUP's end variant.
EDIT to show OP what a simple drag function would be like:
Function VLOOKUP2(Expected As Variant, Target As Range)
x = Target.Columns.Count
VLOOKUP2 = Application.WorksheetFunction.VLookup(Expected, Target, x)
End Function
You can use the Excel COLUMN() function to convert the column reference to a numerical index into the VLOOKUP table. Try this:
VLOOKUP(5, $A$2:B100, COLUMN(B2))
VLOOKUP(5, $A$2:P100, COLUMN(P2)
VLOOKUP(5, $A$2:AC100, COLUMN(AC2))
In pratice, you can just enter the first formula I gave above and then copy to the right. Each copy will automatically shift the column number to the end.
You could use the count function while holding ($) one side of the count range, thus giving you an integer that Vlookup can use.
Something like:
VLOOKUP(5,$A$2:B100,COUNT($A$2:A2))
You may need to add a + or - 1 to the count function depending on where your range starts.
It's effectively doing the same thing you already did with the array for the vlookup

VLOOKUP with two criteria?

Is there a formula that returns a value from the first line matching two or more criteria? For example, "return column C from the first line where column A = x AND column B = y". I'd like to do it without concatenating column A and column B.
Thanks.
True = 1, False = 0
D1 returns 0 because 0 * 1 * 8 = 0
D2 returns 9 because 1 * 1 * 9= 9
This should let you change the criteria:
I use INDEX/MATCH for this. Ex:
I have a table of data and want to return the value in column C where the value in column A is "c" and the value in column B is "h".
I would use the following array formula:
=INDEX($C$1:$C$5,MATCH(1,(($A$1:$A$5="c")*($B$1:$B$5="h")),0))
Commit the formula by pressing Ctrl+Shift+Enter
After entering the formula, you can use Excel's formula auditing tools to step through the evaluation to see how it calculates.
SUMPRODUCT definitely has value when the sum over multiple criteria matches is needed. But the way I read your question, you want something like VLOOKUP that returns the first match. Try this:
For your convenience the formula in G2 is as follows -- requires array entry (Ctrl+Shift+Enter)
[edit: I updated the formula here but not in the screen shot]
=INDEX($C$1:$C$6,MATCH(E2&"|"&F2,$A$1:$A$6&"|"&$B$1:$B$6,0))
Two things to note:
SUMPRODUCT won't work if the result type is not numeric
SUMPRODUCT will return the SUM of results matching the criteria, not the first match (as VLOOKUP does)
Apparently you can use the SUMPRODUCT function.
Actually, I think what he is asking is typical multiple results display option in excel. It can be done using Small, and row function in arrays.
This display all the results that matches the different criteria
Here is an answer that shows how to do this using SUMPRODUCT and table header lookups. The main advantage to this: it works with any value, numeric or otherwise.
So let's say we have headers H1, H2 and H3 on some table called MyTable. And let's say we are entering this into row 1, possibly on another sheet. And we want to match H1, H2 to x, y on that sheet, respectively, while returning the matching value in H3. Then the formula would be as follows:
=INDEX(MyTable[H3], ROUND(SUMPRODUCT(MATCH(TRUE, (MyTable[H1] & MyTable[H2]) = ($x1 & $y1),0)),0),1)
What does it do? The sum-product ensures everything is treated as arrays. So you can contatenate entire table columns together to make an array of concatenated valued, dynamically calculated. And then you can compare these to the existing values in x and y- somehow magically you can compare the concatenated array from the table to the individual concatenation of x & y. Which gives you an array of true false values. Matching that to true yields the first match of the lookup. And then all we need to do is go back and index that in the original table.
Notes
The rounding is just in there to make sure the Index function gets back an integer. I got #N/A values until I rounded.
It might be more instructive to run this through the evaluator to see what's going on...
This can easily be modified to work with a non table - just replace the table references with raw ranges. The tables are clearer though, so use them if possible. I found the original source for this here: http://dailydoseofexcel.com/archives/2009/04/21/vlookup-on-two-columns/. But there was a bug with rouding values to INTs so I fixed that.

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