I am not into Microsoft Excel 2010 and I have the followint dout about how to face this problem.
Into a Excel sheet I have 2 tabs.
The first one (the one that will be the "source of my data") is named Province and contains something like this:
id country_id province_name
1 2 Eastern Province
2 2 Kigali city
3 2 Northern Province
4 2 Southern Province
5 2 Western province
As you an see it contains a province_name column that is related to an univocal id column value.
Then I have another sheet that is named Rwanda_Localization, it contains something like this:
Country City/Province City/District
Rwanda Eastern Province Bugesera
Rwanda Eastern Province Gatsibo
Rwanda Eastern Province Kayonza
Rwanda Northern Province Burera
Rwanda Northern Province Gakenke
Rwanda Southern Province Gisagara
Rwanda Southern Province Huye
As you can see it contains a column named City/Province that contains the same values of the same date in the province_name column of the Province sheet.
What I need to do is to create a "script" (into Excel) that replace the value of the City/Province column (in the Rwanda_Localization sheet) with the value of the related id field of Province sheet.
For example the first row of the Rwanda_Localization sheet is:
Rwanda Eastern Province Bugesera
and have to become:
Rwanda 1 Bugesera
because the Eastern Province related id is 1
and so on for all the other rows having different values of the City/Province field.
How can I do something like this in Excel?
This answer is set for named ranges as I don't know the target cells.
Set up another column that will house the output id and use the formula:
INDEX(id,MATCH(B2,province_name,0)) - B2 is the first cell of City/Province
Now you will have the associated IDs - If you plan to delete City/Province afterwards be sure to copy the formulated column and paste as values to remove the formula first.
Index creates a virtual array of the target cells (id) then takes two integers that represent a row and column to return from that array. I have assumed that the ranges are the same size for this to work. Match returns an integer that represents the location of an exact match [,0)] which represents the row we wish to return as the arrays are identical sizes.
In this instance a column integer is not required as we want a result from the first column (obvious for a 1 dimensional array but yeah, it defaults to 1)
Related
In MS-EXCEL, how can I achieve something like below:
Given:
sheet1 - raw-info ('james brown england', 'tommy australia 1234', 'saka ireland', 'denmark martin')
sheet2 - countries (england, nigeria, usa, denmark, australia)
after applying some formula, I want a new column in sheet1 that will have the following values:
sheet1 with two columns:
raw-info ('james brown england', 'tommy australia 1234', 'saka ireland', 'denmark martin')
new-col (england, australia, **blank**, denmark)
logic is:
if raw-info column value contains any value in countries column as a substring, use the matching value from countries column, else leave it blank.
In B2(assuming you have headers):
=INDEX('Sheet2'!A:A,AGGREGATE(15,7,ROW('Sheet2'!$A$1:$A$6)/(ISNUMBER(SEARCH('Sheet2'!$A$1:$A$6,B2))),1))
I have 3 columns with values filled in already in my metasheet. A combination of values in column A and column B makes the selection unique. I need to pull/return the value in column C for the values selected in columns A & B. for example: In sheet 1, I have the following data:
country Month weather
1 USA Jan winter
2 USA Feb fall
3 USA May summer
4 China Jan summer
5 China Feb spring
6 China May fall
7 India Jan fall
8 India Feb summer
9 India May Rain
Now, say for a random row 25, I have A25 as a dropdown list with value selected ="India" and B25 as a dropdown list with value selected="Feb", in which case I would want C25 to have a dropdown list with the value in it being "Summer".
I tried this formula:
=VLOOKUP(B25, OFFSET(B$1:C$9, MATCH(A25,A$1:A$9,0)-1, 0, 2, 2), 2, 0)
But this one gives me an error: "The list source must be a delimited list, or a reference to a single row or column".
I did refer to this solution. But I get the above mentioned error as the data validation for C25 is a list.
Any suggestions/ideas on this would be helpful!
Thank you!
If your sheet is set-up like this:
You can use:
=INDEX(C2:C10,INDEX(MATCH(1,(A2:A10=E2)*(B2:B10=F2),0),0))
You will need to make a second sheet with a matrix like following -
Here you will define all the weathers for country and month pair. I have used the default name i.e. Sheet2 and filled the values that were available from your data. You will lookup the values from this for filling on Sheet1. Sheet1 will be like this -
=VLOOKUP(B2,Sheet2!$A$1:$D$13, MATCH(A2, Sheet2!$A$1:$D$1, 0), FALSE)
Here B2 is the month value, A2 is the country value. Sheet2!$A$1:$D$13 is the range for VLOOKUP and Sheet2!$A$1:$D$1 is the range for MATCH. VLOOKUP will match the month, MATCH will match the country and get the column index.
I have Sheet1 with column A listing every single country in alphabetical order..
A
1 Afghanistan<
2 Albania
3 Algeria
4 American Samoa
5 Andorra
----------
228 United Kingdom
229 United States
etc
I have Sheet2 column A with empty cells with adjacent cells in column B listing address details
A B
1 empty cell Unit 3, Road;London, United Kingdom
2 empty cell Building 1, Road, TX, United States
3 empty cell 8th floor, Business Park, India 1234
etc
What I would like to know is how can I obtain the country within the address details in sheet2 column B and place them in Sheet2 column A, based on a match on the list of countries in Sheet1 column A.
Part of the problem is there is no coherent method as to how to country is placed within the address; could be at the end or in the middle of the address.
I have tried various index match formulas with no luck
any help would be appreciated.
I tried it with the reference table being in A1:B7, and lookups being A10:B10 onwards down. The formula is for these cells. You can adjust it for Sheet1/2!.
Assuming your data is in B10 onwards, and your reference data was in B1:B7, you can write this formula in A10 =INDEX($B$1:$B$7,MAX(IF(ISERROR(FIND($B$1:$B$7,B10)),-1,1)*(ROW($B$1:$B$7)-ROW($B$1)+1))). This is an array formula, so please hit Ctrl+Shift+Enter for excel to read it as an array formula.
(In the screenshot, I have pasted the table in A10:B12 as values only in D10:E12)
Text to Columns with a comma delimiter
I have several columns of data in my Excel spreadsheet.
Originally, I had two different spreadsheets, as they were generated from reports in a software application.
One of the spreadsheets contains the names of individuals who have had transactions with us in the past year. The other spreadsheet contains the names and the phone numbers. I copied and pasted the columns with the names and phone numbers into my spreadsheet with just the names of people who have purchased something from us in the past year.
My ultimate goal is to extract the names and phone numbers of only the names that have purchased something in the past year.
My column for the past year contains 1,002 names, while my master customer list (with phone numbers) contains over 20,000 individuals. I need the phone numbers of all of the individuals that have purchased something from us in the past year, but I don't want to have to manually go through 1,000 names (and, essentially, 20,000+ to find the match).
If I can achieve my goal without having to use VBA, that would be great. If this is the only route I can take, then I will go that route, but I would like to avoid coding if possible. (This is simply due to time constraints.)
The VLOOKUP function is likely the best solution for you. From the Excel documentation, it:
Looks for a value in the leftmost column of a table, and then returns
a value in the same row from a column you specify. By default, the
table must be sorted in an ascending order.
Note well the implication of that last sentence: the column you're searching in (leftmost column of the lookup table) must be sorted in ascending order for this function to produce the correct results.
Taking a simple example, let's say you have Sheet1 in your Excel workbook with the following information:
A B C
1 Name Transactions Phone
2 Sally 3
3 Alice 5
4 Joe 2
5 Jon 1
You need to add their phone numbers to this sheet, from another workbook. Let's say your phone number information in the other workbook looks like this:
A B
1 Name Phone
2 Alice 2222222
3 Bill 3333333
4 Bob 4444444
5 Jim 5555555
6 Joe 6666666
7 Sally 7777777
8 Sue 8888888
9 Tom 9999999
Take the following steps to add the phone numbers to Sheet1 in the first workbook:
Copy the phone information into a blank sheet in the first workbook. Let's call this Sheet2 for this example.
Make sure the phone information is sorted ascending by the Name column (A), because that's the leftmost column and thus the lookup column.
In cell C2 of Sheet1 (the empty phone cell for Sally), enter: =VLOOKUP(A2, Sheet2!A$2:B$9, 2,FALSE).
Drag-copy this formula down to the remaining cells in the Phone column.
Result:
A B C
1 Name Transactions Phone
2 Sally 3 7777777
3 Alice 5 2222222
4 Joe 2 6666666
5 Jon 1 #N/A
Notes:
The second parameter (Table_array - the lookup data range) should not include the column headings. As you can see, it's Sheet2!A$2:B$9 so it includes the information from rows 2 to 9 in columns A and B.
The last parameter (Range_lookup) should be set to FALSE so you don't pick up the information from the closest match. Note how Jon has no matching phone number record, so his Phone is set to "#N/A" - otherwise he would have been assigned Joe's phone number since that's closest match to Jon.
Parameter documentation:
Lookup_value is the value to be found in the first column of the table, and can be a value, a reference, or a text string.
Table_array is a table of text, numbers, or logical values, in which data is retrieved. Table_array can be a reference to a range or
a range name.
Col_index_num is the column number in Table_array from which the matching value should be returned. The first column of values in
the table is column 1.
Range_lookup is a logical value: to find the closest match in the first column (sorted in ascending order) = TRUE or omitted; find
an exact match = FALSE.
I want a formula that can return the letter of the excel alphabet (27 = AA etc.) of a given number.
The purpose of this is that I have a table that returns values in a spreadsheet. I am summarizing data of climate measurements in cities, this data takes up 4 columns (but the same rows and relative positions in each column, so I29 and J29 contain 2 numbers I need, and then M29 and N29 contain the same data for the next location.
I want to create a summary table that looks like the below
City Rainfall Average Sunshine Average
City A =I29 =J29
City B =M29 =N29
City C etc.
my problem is that i go up to a few hundred cities, and i want to be able to populate the cells automatically/fill down. I know what row the data is in but need to generate the column letters using the formula requested above, so I can use a concatenate to create the cell reference.
You can use the ADDRESS function.
For example, =ADDRESS(29,27) will return the string "$AA$29".
However, honestly in your situation I would use the OFFSET function, combined with ROW(). To illustrate, let's say your table starts with a header row on row 50 and data starts on row 51. The data for a given city would start (ROW() - 51) * 4 columns to the right of I29. So:
A B C
50 City Rainfall Average Sunshine Average
51 City A =OFFSET($I$29,0,(ROW()-51)*4) =OFFSET($I$29,0,(ROW()-51)*4+1)
52 City B =OFFSET($I$29,0,(ROW()-51)*4) =OFFSET($I$29,0,(ROW()-51)*4+1)
53 City C etc.
Of course, you have to be careful if you want to move these cells around; you'll have to change the 51.