I am trying to count records that are located in different rows which:
are within a certain date range eg. starting from >= 01/01/2017
are within the same month as defined above eg. < 31/01/2017
have records within a range across multiple rows, row numbers must be obtained via MATCH by finding the row of the cell that contains "Negative Comment 1" and MATCH the row number of the cell that contains "Negative Comment 5" (eg. "Negative 1" is in Row 220, "Negative 5" is in row 224, hence the rance would be I220:AZZ224 which spans 5 rows)
Formula looks like this:
=IFERROR(COUNTIFS(
// starting date
'MED-FB-YTD'!$I$18:$AZZ$18,">="&DATE(YEAR(E3),MONTH(E3),"1")-1,
// end date
'MED-FB-YTD'!$I$18:$AZZ$18,"<"&DATE(YEAR(E3),MONTH(E3),"31"),
// define range between Negative Comment 1 to 5 and count all records that are not empty
INDIRECT("'MED-FB-YTD'!$I$"&MATCH("Negative Comment 1",'MED-FB-YTD'!$C:$C,0)&":$AZZ$"&MATCH("Negative Comment 5",'MED-FB-YTD'!$C:$C,0)),"<>"),
"ERR")
The problem is here
// define range between Negative Comment 1 to 5 and count all records that are not empty
INDIRECT("'MED-FB-YTD'!$I$"&MATCH("Negative Comment 1",'MED-FB-YTD'!$C:$C,0)&":$AZZ$"&MATCH("Negative Comment 5",'MED-FB-YTD'!$C:$C,0)),"<>"),
The formula works fine if I change the range to count from 5 rows to 1 row (eg. change from I220:AZZ224 to I220:AZZ220), which leads me to believe that the countifs() formula doesnt like to count cells across multiple rows, which in turn however is unlikely as I used countifs() before and did just that.
Right now, I am always getting the #value error. Any suggestions?
EDIT
Sample data below:
MED-FB-YTD (data source):
Display form:
There seems to be something missing in the formula which you have pasted at the end (I mean in your problematic line).
Can you re-share your formula?
Related
I've tried using SUMIF to obtain my results but it doesn't work properly.
I have a row of dates (XX/XX/XXXX format) and I would like to check this row for the current date.
If the row contains the current date, then I would like to sum the total of that column and row 5-20.
For example - today is 10/13/2016. I would like to search for TODAY() in a certain row (Row 1 for example), and if TODAY() is found, then total this column from row 1 down to row 3.
--A-- --B--
10/13/2016 10/14/16
1 50 10
2 10 4
3 5 6
The result should be 65 only IF the date matches TODAY().
I've also checked on giving the column letter based on the date but with no luck.
Any tips are appeciated! Thank you.
I think you can achieve this with a simple IF and a SUM
i.e. in your example above if you want the result to appear on the bottom row you can just use:
=if(B2=today(), sum(B3:B5), "")
This will display the sum at the bottom of the column for columns where the date = today and a blank in the other columns
You need to use the OFFSET function. You can find the documentation here: https://support.office.com/en-us/article/OFFSET-function-C8DE19AE-DD79-4B9B-A14E-B4D906D11B66
In your particular example the following formula will work:
=SUM(OFFSET(D2, 1, MATCH(B2, $D$2:$F$2, FALSE) - 1, 20))
You can see the formula working below. Assuming you know what the SUM formula is doing, I will explain what the OFFSET formula is doing:
First Parameter: Says start at cell D2
Second Parameter: This is how many row up/down do you want to do. In your case you need start at row below the date so '1' it is.
Third Parameter: This is how many columns to the right do you want to
go. Well the number of columns you want to go is based upon where
your date is. So this uses the match formula to figure out how far
to the right to go.
Fourth Parameter: This is how many row do you want to include. I just picked 20 to include the 20 rows below the selected cell.
You obviously need to modify the parameters a little bit to fit your exact data shape.
So I'll give it a shot:
{=SUM(HLOOKUP(TODAY(),Table_With_Dates_and_Three_Rows_Cell_Reference,{2,3,4}))}
NB: Don't type {} but put the formula inside it and then hit Ctrl+Shift+Enter to create what is called an array formula (it does array calculations element by element then submits the aggregating function value---in this case that is sum).
I have two different sheets with 300,000 data in Excel.
First sheet contains:
S2_Symbol Start_Pos End Position
STE 254857 267891
PRI 748578 758962
ILA 852741 963369
VIS 789456 796325
Second:
S1_Location
789460
852898
748678
My output should be like this:
S1_Location Symbol
789460 VIS
852898 ILA
748678 PRI
I have to find that S1_location falls in which S2_location and its corresponding Symbol. I have used INDEX formula in Excel but for each cell, I have to change the reference cell manually. I couldn't do it 300,000 data.
How can I do in an in Excel or should I use a script?
This solution assumes the following:
Start and End Positions for each S2 Symbol are unique (i.e. there is no intersection between the ranges allocated to each symbol)
Data in first sheet is located at A1:D17 (adjust ranges in formulas as needed)
Data in second sheet is locate at A1:B300010 (adjust ranges in formulas as needed)
The solution requires:
To add a working column in worksheet one. Enter this formula in D2 and copy till last record.
=ROWS($A$1:$A2)
Fig. 1
Then in second worksheet enter this formula at B2 and copy till last record.
=INDEX( Sheet1!$A$1:$A$17,
SUMIFS( Sheet1!$D$1:$D$17,
Sheet1!$B$1:$B$17, "<=" & $A2, Sheet1!$C$1:$C$17, ">=" & $A2 ) )
Fig. 2
It took aprox. less than 14 seconds to copy downwards and calculate the formulas in sheet 2.
As it can be seen in figures 1 and 2 none of the tables need to be sorted.
Assuming both sheets start in A1, and First sheet ColumnB is sorted ascending, in Second sheet B2 please try:
=INDEX(First!A:A,MATCH(A2,First!B:B))
copied down to suit. It relies on inexact matching.
Assuming we have a Sheet1 like this:
note, the Sheet1is sorted by Start_Pos, End_Pos in ascending order.
and a Sheet2 like this:
Then the formula in Sheet2!B2 downwards could be:
=INDEX(Sheet1!A:A,IF(MATCH(A2,Sheet1!B:B)>IFERROR(MATCH(A2-(10^-10),Sheet1!C:C),0),MATCH(A2,Sheet1!B:B),NA()))
See MATCH: https://support.office.com/en-us/article/MATCH-function-e8dffd45-c762-47d6-bf89-533f4a37673a
The idea is: MATCH without exact matching (without parameter match_type) gets the row of the largest value which is smaller or equal the search value. So in the Start_Pos column it will get the row from which we can get the S2_Symbol. But from the End_Pos column it should get one row beforehand if the value is not outside the given ranges.
There is only one exception. If the value is exact the value in the End_Pos column, then it will return the same row as in the Start_Pos column. Considering this exception, we can search in the End_Pos column with a little bit smaller value. Thanks to Tom Sharpe for his comment.
The formula in Sheet2!D2 downwards is:
{=INDEX(Sheet1!A:A,MIN(IF($A2>=Sheet1!$B$2:$B$300000,IF($A2<=Sheet1!$C$2:$C$300000,ROW(Sheet1!$A$2:$A$300000),2^20+1))))}
this is an array formula which is exactly formulated respecting the requirements. But this is very bad in performance for using in much many cells. But using this, the Sheet1 is not required to be sorted.
Benchmark test:
Have the following Sheet1:
Formulas:
A2:A300002: ="S"&(ROW(A1)-1)*10&"-"&(ROW(A1)-1)*10+7
B2:B300002: =(ROW(A1)-1)*10
C2:C300002: =B2+7
and the following Sheet2:
Formulas:
A2:A300002: =RANDBETWEEN(0,3000007)
B2:B300002: =INDEX(Sheet1!A:A,IF(MATCH(A2,Sheet1!B:B)>IFERROR(MATCH(A2-10^-9,Sheet1!C:C),0),MATCH(A2,Sheet1!B:B),NA()))
Note the -10^-9 instead of -10^-10 in previous version. This is because we have only 16 digits precision. In previous version this was maximum 6 digits integer part and then 10 digits decimal part. Now it is maximum 7 digits integer part and then 9 digits decimal part.
Calculation after pressing F9 in Sheet2 takes ca. 2 s. (Excel 2007, Windows 7, 4 core processor).
I would have gone for something like this which gives you the first match if there is one:-
=INDEX(First!A:A,MATCH(1,(First!B:B<=A2)*(First!C:C>=A2),0))
assuming keys and start and end values are in a sheet called First and lookup values start in A2.
Array formula which must be entered with CtrlShiftEnter
In response to the question from #pnuts about how long it will take, I have set up a similar benchmark with 300,000 rows in each sheet and it has reached 1% after 90 minutes, so it should take about 150 hours to reach 100% or roughly one week. This is to be expected as the number of computations required is (rows in sheet 1) X (rows in sheet 2)
300,000 X 300,000
but in fact because the multiplication applies to complete columns, I believe it is more correctly
300,000 X 1,048,576
i.e. > 300 billion.
A practical version which gives good response for smaller ranges is as follows:-
I define three named ranges Range1, Range2 and Range3
=First!$A$1:INDEX(First!$A:$A,MATCH("ZZZ",First!$A:$A))
=First!$B$1:INDEX(First!$B:$B,MATCH(9.9E+307,First!$B:$B))
=First!$C$1:INDEX(First!$C:$C,MATCH(9.9E+307,First!$C:$C))
and the modified formula is
=INDEX(Range1,MATCH(1,(Range2<=A2)*(Range3>=A2),0))
I was thinking of deleting this answer, but would rather it stood as a counter-example.
I need help with the following:
I have a worksheet containing some data. Row 1 is header and from row 2 downward is the data. At the end there is total for all the data above. This worksheet is dynamic, i.e., if week 1 has 200 rows of data, then week 2 could have 250 or 190 rows of data.
Likewise, the columns across, change every week. This week I have 18 columns and next week I could have 20 columns.
Within row # 1, the header, I have two headings "CTAEO1P" and "CTAEO2P".
On another worksheet, I want to add the "totals" of both of those columns i.e., Individual totals of CTAEO1P = 32.98 + CTAEO2P = 46.25 = 79.23
I am using named ranges and named the whole of the worksheet with data as "MT". The range is whole of the worksheet so when next week I copy the data over from another worksheet, I should not have to adjust the range.
I am using the following formula, courtesy of another expert on this forum:
=HLOOKUP("CT*",MT,MATCH(9^99,INDEX(MT,0,MATCH("CT*",INDEX(MT,1,0),0))),0)
This formula look for any column that starts with "CT" and then "Match(9^99" and "index" finds the last number within that column (the total in this case) and then return that value on the worksheet. In this case this formula is returning "32.98" only, as this is the first occurrence.
I think I can use "Sumproduct" formula here but then a) I would have to create more than one named range, one for the header row and another for the "Total" row, b) every week I would have to adjust the range for "Total" row. Unless, if I can nest "Match(9^99..." part within "SUMPRODUCT" function.
I want to use "MT" range alone and want to add the totals of all the columns that start with "CT".
I hope I have been able to explain my problem better enough to make some sense, however, if you need any further information, then please let me know.
Regards
Tariq
I will forget about the MT range, as long as your data starts in A1 this will work
=SUMPRODUCT(ISNUMBER(SEARCH("CT*";OFFSET(A1;0;0;1;MATCH(9^99;2:2))))*OFFSET(A1;MATCH(9^99;A:A)-1;0;1;MATCH(9^99;2:2)))
Depending on your regional settings you may need to replace field separator ";" by ","
I think you can use a relatively simple SUMPRODUCT solution like this
=SUMPRODUCT((LEFT(INDEX(MT,1,0),2)="CT")*ISNUMBER(MT),MT)/2
SUMPRODUCT will total all values in the relevant columns, including the totals so divison by 2 will ensure you get the correct count
If you don't like that approach then assuming first column of MT always has data and that the totals for each column will all be in the same row you can use SUMIF like this
=SUMIF(INDEX(MT,1,0),"CT*",INDEX(MT,MATCH(9^99,INDEX(MT,0,1)),0))
That should be more efficient than the first version
I have a sheet with rows of data, with many columns. I am looking for help on a formula that will extract the sum of the smallest 3 numbers in a row based on the last 5 values entered. Note that not all the rows will have values for each column, so the first value found on each row will may be found in a different column.
To determine the sum of the smallest 3 I am using the formula =SUM(SMALL(B3:R3,{1,2,3})), Unfortunately, that formula is looking at the entire range. Again, I am looking for help that with a formula that will select only the last 5 values posted.
Here is simple example. The results for each line show the totals that should be determined. Again, it needs to look for the sum of the smallest 3 based on the last 5 posted (in the example below the range would be col. 1 thru 10, with col 10 having the latest postings).
Ex.
1.....2.....3......4......5.....6.....7.....8......9.....10...... Result
31.........44....51....36..........44...34....36....38.......106 (34+36+34)
35..31...44...40.....38...52..........42....37...............115 (37+38+40)
Hope this is understandable. I am looking for a formula solution vs a VBA macro solution because of my users. Thanks for any help!!
Now that you clarified the question, I have an answer for you. This is fairly ugly but it gets the job done. You might want to hide the columns with the intermediate results - or you could get adventurous and "nest" the expressions. This makes it really hard to understand / debug though. If there's a smarter way to do this I am always open to learning.
Assuming you have the data in columns A through J, starting in row 2, put the following in cell L2:P2:
=MATCH(9999, A2:J2,1)
=MATCH(9999,OFFSET($A2,0,0, 1, L2-1)) ... copy this by dragging right to the next 2 columns
=MATCH(9999,OFFSET($A2,0,0, 1, M2-1))
=MATCH(9999,OFFSET($A2,0,0, 1, N2-1))
=MATCH(9999,OFFSET($A2,0,0, 1, O2-1))
The first line finds the last cell with data in it; the next ones find the last cell "not including the last cell", and so they work backwards. The result is a number corresponding to the columns with data. For your example, this gives
10 9 8 7 5
9 8 6 5 4
Now we want to find the sum of the smallest 3 of these: put the following equation in cell Q2:
=SUM(SMALL(INDIRECT("RC["&P2-17&"]:RC["&L2-17&"]",FALSE),{1,2,3}))
Working from the inside out:
RC["&P2-17"] results in RC[-12], which is "the cell 12 to the left of this one".
That is the first of the "last five cells with data", cell E2
RC["&L2-17"] results in RC[-7], the last cell with data in this row
FALSE use "RC" rather than "A1" indexing
INDIRECT turn string into an address (in this case a range)
SMALL find the 3 smallest values in this range
SUM and add them together.
This formula did indeed give me 106, 115 for the example you provided.
I would hide columns L through P so you only see the result (and not the intermediate stuff).
I am analysing library statistics relating to loans made by particular user categories. The loan data forms the named range LoansToApril2013. Excel 2007 is quite happy for me to use an index range as the sum range in a SUMIF:
=SUMIF(INDEX(LoansToApril2013,0,3),10,INDEX(LoansToApril2013,0,4):INDEX(LoansToApril2013,0,6))
Here 10 indicates a specific user category, and this sums loans made to that group from three columns. By "index range" I'm referring to the
INDEX(LoansToApril2013,0,4):INDEX(LoansToApril2013,0,6)
sum_range value.
However, if I switch to using a SUMIFS to add further criteria, Excel returns a #VALUE error if an index range is used. It will only accept a single index.
=SUMIFS(INDEX(LoansToApril2013,0,4),INDEX(LoansToApril2013,0,3),1,INDEX(LoansToApril2013,0,1),"PTFBL")
works fine
=SUMIFS(INDEX(LoansToApril2013,0,4):INDEX(LoansToApril2013,0,6),INDEX(LoansToApril2013,0,3),1,INDEX(LoansToApril2013,0,1),"PTFBL")
returns #value, and I'm not sure why.
Interestingly,
=SUMIFS(INDEX(LoansToApril2013,0,4):INDEX(LoansToApril2013,0,4),INDEX(LoansToApril2013,0,3),1,INDEX(LoansToApril2013,0,1),"PTFBL")
is also accepted and returns the same as the first one with a single index.
I haven't been able to find any documentation or comments relating to this. Does anyone know if there is an alternative structure that would allow SUMIFS to conditionally sum index values from three columns? I'd rather not use three separate formulae and add them together, though it's possible.
The sumifs formula is modelled after an array formula and comparisons in the sumifs need to be the same size, the last one mimics a single column in the LoansToApril2013 array column 4:4 is column 4.
The second to bottom one is 3 columns wide and the comparison columns are 1 column wide causing the error.
sumifs can't do that, but sumproduct can
Example:
X 1 1 1
Y 2 2 2
Z 3 3 3
starting in A1
the formula =SUMPRODUCT((A1:A3="X")*B1:D3) gives the answer 3, and altering the value X in the formula to Y or Z changes the returned value to the appropriate sum of the lines.
Note that this will not work if you have text in the area - it will return #VALUE!
If you can't avoid the text, then you need an array formula. Using the same example, the formula would be =SUM(IF(A1:A3="X",B1:D3)), and to enter it as an array formula, you need to use CTRL+SHIFT+ENTER to enter the formula - you should notice that excel puts { } around the formula. It treats any text as zero, so it will successfully add up the numbers it finds even if you have text in one of the boxes (e.g. change one of the 1's in the example to be blah and the total will be 2 - the formula will add the two remaining 1s in the line)
The two answers above and a bit of searching allowed me to find a formula that worked. I'll put it here for posterity, because questions with no final outcome are a pain for future readers.
=SUMPRODUCT( (INDEX(LoansToApril2013,0,3)=C4) * (INDEX(LoansToApril2013,0,1)="PTFBL") * INDEX(LoansToApril2013,0,4):INDEX(LoansToApril2013,0,6))
This totals up values in columns 4-6 of the LoansToApril2013 range, where the value in column 3 equals the value in C4 (a.k.a. "the cell to the left of this one with the formula") AND the value in column 1 is "PTFBL".
Despite appearances, it isn't multiplying anything by anything else. I found an explanation on this page, but basically the asterisks are adding criteria to the function. Note that criteria are enclosed in their own brackets, while the range isn't.
If you want to use names ranges you need to use INDIRECT for the Index commands.
I used that formula to check for conditions in two columns, and then SUM the results in a table which has 12 columns for the months (the column is chosen by a helper cell which is 1 to 12 [L4]).
So you can do if:
Dept (1 column name range [C6]) = Sales [D6];
Region (1 column name range [C3]) = USA [D3];
SUM figures in the 12 column monthly named range table [E7] for that 1 single month [L4] for those people/products/line item
Just copy the formula across your report page which has columns 1-12 for the months and you get a monthly summary report with 2 conditions.
=SUMPRODUCT( (INDEX(INDIRECT($C$6),0,1)=$D$6) * (INDEX(INDIRECT($C$3),0,1)=$D$3) * INDEX(INDIRECT($E7),0,L$4))