I have a named range TYPE_NAME which is a list of types of projects. Correspondingly, a named range TYPE_VALUE contains "Yes"/"No" for each type.
Then, for each entry in TYPE_NAME, there is a corresponding man hour value stored in a named range "HC_" where is the entry in TYPE_NAME. All the HC_xxxx are scattered in various locations within my workbook.
Question: Is there a worksheet formula that can calculated the total sum of man hour for each TYPE with VALUE = "Yes"?
I tried the following array formula but it is not working.
{=SUMIF(TYPE_VALUE, "Yes", INDIRECT(CONCATENATE("HC_",TYPE_NAME)))}
It always use the 1st entry in TYPE_NAME and sum the continuous column of HC_<1st entry> according to the TYPE_VALUE="Yes" criteria.
You may want to use a helper column. Assuming the Range Type_Name is in column A, with the first name in cell A2, you can use the formula
=indirect("HC_"&A2)
Then you can use a sumif against the Type_Value and the helper column.
Related
I have 2 Excel spreadsheets and both sheets have a "Code" field and value that may or may not exist in both. In sheet1 and sheet2 there is also an "ID", i'm hoping that if the "ID" is populated in sheet1 and if the matching code exists in sheet2, a query can transfer the "ID" to sheet 2
SHEET1
|
SHEET2
I can find the matching values using vlookup but my issue is getting the ID field to populate
=VLOOKUP(A1,Sheet1!A:A,1,FALSE)
Instead: =VLOOKUP(A1,Sheet1!A:B,2,FALSE).
From Microsoft's help on Vlookup:
How to get started
There are four pieces of information that you will need in order to build the VLOOKUP syntax:
The value you want to look up, also called the lookup value.
The range where the lookup value is located. Remember that the
lookup value should always be in the first column in the range for
VLOOKUP to work correctly. For example, if your lookup value is in
cell C2 then your range should start with C.
The column number in the range that contains the return value. For
example, if you specify B2:D11 as the range, you should count B as
the first column, C as the second, and so on.
Optionally, you can specify TRUE if you want an approximate match or
FALSE if you want an exact match of the return value. If you don't
specify anything, the default value will always be TRUE or
approximate match.
Pay special attention to parameters 2 and 3.
Note that number 2 "The range where the lookup value is located" should be the full range where the first column of the range has the values to lookup and the last column of the range should contain the values you want to return. So your A:A only having one column, will only lookup and return values in column A. You want values returned from column B so it must be included as well, to become A:B.
Since column B is the second column in the lookup range of A:B then your third parameter will be 2 which leads to the vlookup at the top of this answer.
This is what you are doing:
VLOOKUP(A1,Sheet1!A:A,1,FALSE)
(I will only talk about Sheet1!A:A and 1)
You are looking into column A and from there you are taking column number 1 (which is column A).
What you should be doing, this this:
VLOOKUP(A1,Sheet1!A:B,2,FALSE)
Look into table, made up of columns A and (up to) B, you will automatically look into the first column, and you return the value you find in column number 2 (which is column B).
I have a matrix dataset with values in Excel, where row and column names are identical. I have put all matrix values in a single column, but would now like a formula that returns the matching row name and/ or column name for that value. I have tried VLOOKUP and versions of INDEX and MATCH, but can't get it to work.
Here's an illustration of the data:
Setup:
Source table range A1:D4
Values populated in column H for checking.
Formula in cell F2:
=IFERROR(INDEX($A$1:$A$4,MIN(IF($B$2:$D$4=H2,ROW($B$2:$D$4),10^10))),"")
Formula in cell G2:
=IFERROR(INDEX($A$1:$D$1,1,MIN(IF($B$2:$D$4=H2,COLUMN($B$2:$D$4),10^10))),"")
Depending on your version, you may have to use CTRL+SHIFT+ENTER to implement these formulas. Output will be like below.
You are not looking for a rowname or a columnname, you are looking for the content of the first row or column:
Imagine you want to know the "columnname" of cell "C4", then you just ask for Cell(3,1) (3 meaning "C").
Imagine you want to know the "rowname" of cell "C4", then you just ask for Cell(1,4).
Need Help on Named Ranges in Formulas:
I have a second workbook ('TEST.xlsx') as the destination, referencing worksheet-scoped named ranges (in 12 columns X 75 rows) in the source workbook ('FLOW.xlsx'). I want to create a formula that will match a look-up value (a date entered into cell C3 in TEST that will return the matching named range IF there are 2 or more blank cells in that matched named range/column and the remaining named ranges/columns in that set of 12 columns with 2+ blank cells. The 12 separate columns in the source workbook ('FLOW') are named by month, year and location (ex., "jan_2019_class.1","feb_2019_class.1", etc.), the worksheet columns being C, H, M, R, W, AB, AG, AL, AQ, AV, BA, and BF. The rows are 80-155. I've only been able to make a simple working COUNTBLANK formula in my TEST workbook, ex.:
=COUNTBLANK('[FLOW.xlsx]Class_1-Chart'!jan_2019_class.1)
But NOT for successive columns (with different named ranges and the columns are non-sequential); and I can't figure out the functioning formula to combine with this to get the count AND data returned by criteria as described above. Please, no VBA/macros.
Thank you in advance for the help!
'TEST.xlsx' Screen Shot-RVSD
FLOW.xlsx- sample screenshot
There are many approaches but I personally prefer the use of helper rows/columns/cells and named ranges.
In my demonstration I used two class attendant schedule in two different year from January to June as shown below (they are sitting in Column C to M in my example):
As shown above, I have added two helper rows on top of each schedule. The first helper row is used to find out if there is 2 or more vacancies in each month, if so returns TRUE. I have given the name check.2019.class.1 and check.2021.class.5 for each of them.
The second helper row is simply showing the range name of each month such as jan_2019_class.1, feb_2019_class.2 etc. I have given the name NameRng.2019.class.1 and NameRng.2021.class.5 for each of them.
On the TEST sheet I have the following set up:
where the look up value in cell C3 is actually returned by a formula so it can be "dynamically" changed by the user. Please note in the following formula I used a name ClassNo which is essentially the value from cell B3.
=B2&"_"&B1&"_class."&ClassNo
I have also named cell C3 as Start_MthYrClass which will be used in my following formula.
The formula for looking up the first available month in 2019 if the start month is jan_2019_class.1 is:
=INDEX(NameRng.2019.class.1,MATCH(1,(TRANSPOSE(ROW($1:$11))>=MATCH(Start_MthYrClass,NameRng.2019.class.1,0))*Check.2019.class.1,0))
Please note it is an array formula so you MUST press Ctrl+Shift+Enter upon finishing the formula in the formula bar otherwise they will not function correctly.
The logic is to first "filter" the range NameRng.2019.class.1 using this formula =TRANSPOSE(ROW($1:$11))>=MATCH(Start_MthYrClass,NameRng.2019.class.1,0), in which ROW($1:$11) represents {1;2;3;4;5;6;7;8;9;10;11} and TRANSPOSE will turn it into {1,2,3,4,5,6,7,8,9,10,11}. This range of numbers represents the column index in that specific range which is Column C to M (in your case it would be ROW($1:$56) as your data is in Column C to BF). Then I use MATCH to return the start column index of the look up month jan_2019_class.1, and it should return 1 as this month starts in the 1st place/column in the range NameRng.2019.class.1. So this is what I am actually comparing: {1,2,3,4,5,6,7,8,9,10,11}>=1, and it will return {TRUE,TRUE,TRUE,TRUE,TRUE,TRUE,TRUE,TRUE,TRUE,TRUE,TRUE}.
Then I multiply the above result with range Check.2019.class.1 which is essentially {FALSE,0,FALSE,0,TRUE,0,FALSE,0,TRUE,0,TRUE}. Then I will get {0,0,0,0,1,0,0,0,1,0,1}. FYI in Excel TRUE=1 and FALSE=0, so TRUE x FALSE = 0 while TRUE x TRUE = 1.
Lastly, I use MATCH to find out the position of the first 1 in the above result which is the 5th place/column, and then use INDEX to return the corresponding value from range NameRng.2019.class.1 which is mar_2019_class.1.
Here is a more universal formula which allows you enter it in the first cell C6 and drag it down to apply across board, if you have given names to the relevant cells and ranges in the same way as what I have demonstrated.
=IFERROR(INDEX(INDIRECT("NameRng."&B6&".class."&ClassNo),MATCH(1,(TRANSPOSE(ROW($1:$11))>=MATCH(Start_MthYrClass,INDIRECT("NameRng."&B6&".class."&ClassNo),0))*INDIRECT("Check."&B6&".class."&ClassNo),0)),"")
It is also an array formula so you MUST press Ctrl+Shift+Enter upon finishing the formula in the formula bar.
It is essentially the same formula as the first one but I have added IFERROR to return a blank cell if there is no match, and I used INDIRECT to refer to the named ranges dynamically based on the year and class number chosen.
Now, if I change the look up criteria to mar_2021_class.5, here is an updated result:
Let me know if you have any questions. Cheers :)
Here is my problem .
I have an excel workbook with 2 sheets with the same fields but different amount of records. Both sheets have an ID field and date field.
If the ID from column a of sheet 2 exists in column a of sheet 1 then I want to use the date field from sheet 2 to populate the date field in sheet 1 for that matching ID.
Please help me figure this out. I can post sample data.
Thank you
As suggested by #L42 VLOOKUP can be used for your situation. A simple example mentioned below can guide you to adopt it to your situation.
There are four pieces of information that you will need in order to build the VLOOKUP syntax:
The value you want to look up, also called the lookup value.
The range where the lookup value is located. Remember that the lookup value should always be in the first column in the range for VLOOKUP to work correctly. For example, if your lookup value is in cell C2 then your range should start with C.
The column number in the range that contains the return value. For example, if you specify B2: D11 as the range, you should count B as the first column, C as the second, and so on.
Optionally, you can specify TRUE if you want an approximate match or FALSE if you want an exact match of the return value. If you don't specify anything, the default value will always be TRUE or approximate match.
Now put all of the above together as follows:
=VLOOKUP(lookup value, range containing the lookup value, the column number in the range containing the return value, optionally specify TRUE for approximate match or FALSE for an exact match).
In the sample data shown in the sheet1 and sheet2. Shee2 has ID column and Date column. Formula to be put in cell B2 of Sheet1 is:
=VLOOKUP($A2, Sheet2!$A$2:$B$6,2,0)
Fill down the formula and it will correctly pick dates from Sheet2 and fill in sheet1. Sample data screenshots are placed below.
I am trying to find the formula that will search in column A (of worksheet "ABC") to find a value matching G4 in worksheet "XYZ" Once that value is found, return the value of the cell adjacent (column B of "ABC") to the cell in which this formula exists in worksheet "XYZ". All sheets are in the same workbook.
Thank you so much!
here's an example of what you're describing:
In spreadsheet ABC, you have a reference value in column A and data in column B
In spreadsheet XYZ, you have a matching number in column A. You'd like to pair the data from spreadsheet ABC to the value in XYZ:
If you notice the formula in the formula bar on the second picture, you'll see the vlookup formula to pull the data for this example. I also added an apostrophe in front of the formula in cell B1 (image 2) to have it display the formula. Note the formulas are slightly different since they point to different reference cells.
Also, here's a great reference for how the vlookup function works:
http://chandoo.org/wp/2012/03/30/comprehensive-guide-excel-vlookup/
Here is another solution that's closer to your adjusted question.
This solution still uses the vlookup formula. Instead of using it to associate a value on multiple rows, you can look-up a single value. (same function, different application)
Again, I'll point you to a great reference for how the vlookup function works:
http://chandoo.org/wp/2012/03/30/comprehensive-guide-excel-vlookup/