The rank formula needs the following variables: number, ref, and [order]
Does the ref have to be continuous?
Example: My ref is in cells A1-C1, however I have another number in another workbook that I want to add to that ref. I have a formula right now.
Here's the background:
We test for various chemicals and depending on the ppm value we take no action, note but no action, minor action, and major action.
Example:
- less than 3ppm then no action
- less than 6 but more than 3 no action but take notes
- less than 10 but more than 6 is minor action etc.
I need to know where my value lies in these tiers. The values in the tiers vary from .0001 to 100000.
Formulas are preferred, VBA will work too but no one else knows VBA so I think a formula will be easier for them and me to troubleshoot
Yes it is possible to Rank records which are not in single sheet.
Through this example I would like to show how to achieve it. Suppose you have 3 worksheet. First you need to Name them like,
={"Class1!$E$2:$E$5","Class2!$B$2:$B$5","Class3!$B$8:$B$11"}
and then after use this formula,
=IF(SUMPRODUCT(COUNTIF(INDIRECT(Score),E2))=0,"N/A",SUMPRODUCT(COUNTIF(INDIRECT(Score),">"&E2))+1).
NB : Score is the name given to the Data Ranges above.
Related
I am looking for a possibility to use VLOOKUP in combination with a dynamic formula (or a different solution if possible).
A simplified problem is provided in the image below. Based on a category the number of outlets in a room is calculated. The number of outlets can either be a fixed amount or based on the total area of a room which is provided in a separate column.
What is the best method to apply this to a (much larger) sample?
If "based on total area" is always a x per unitA, then enter it as a proportion, e.g.: 0.1a instead of 1 per 10 m^2, and use a formula that checks for the trailing 'a' and responds accordingly. e.g.:
=IF(RIGHT(VLOOKUP(B2,$F$2:$G$3,2,FALSE),1)="a",CEILING.MATH(SUBSTITUTE(VLOOKUP(B2,$F$2:$G$3,2,FALSE),"a","")*C2),VLOOKUP(B2,$F$2:$G$3,2,FALSE))
(I used "Ceiling" to get the integer value. Replace with Floor or Round as needed).
Probably easier from a formula writing (and readability) POV would be a separate column that holds the a (or rather: a "fixed/proportional" column) and key off of that, but the result is the same.
I'm trying to rank values and have managed to work out how to sort ties. My data looks at the total number of entries, ranks based on that and if there is a tie it looks to the next column of values to sort them out. However, I have two classes (East and West I've called them) of data within my dataset and want to rank them both separately (but stick to the rules above). So, if I had seven entries, 3 of them West and 4 of the East, I want West to have ranking 1,2,3 based on all the values that lie in that subset and East would have ranking 1,2,3,4. Can you explain what your formula is doing so I can understand how to apply your answer better in the future.
Effectively I'm asking what formula needs to go in achieve my result.
Cheers
Paul
There are a few related ways to do this, most involving SUMPRODUCT. If you don't like the solution below and would like to research other ways/explanations, try searching for "rankif".
The function looks up the Class and Value columns and, for every value in those columns, returns a TRUE or 1 if the current Class is a match AND if its Value is larger than the current Value, False or 0 if otherwise. The SUM adds up all these 1s, and the 1+ is for decoration. Remember to enter as an array formula using Ctrl+Shift+Enter before dragging down.
I used the array formula and SUM above to explain, but the following also works and might even be faster since it's not an array formula. It's the same idea, except we hijack SUMPRODUCT's ability to spit out a single value from an array.
=1+SUMPRODUCT(($A$2:$A$8=A2)*($B$2:$B$8>B2))
EDIT
To extend the rank-if, you could add more subsets to rank by multiplying more conditions:
You can also easily add tiebreakers by adding another SUMPRODUCT to treat the ties as an additional subset:
The first SUMPRODUCT is the 'base rank', while the second SUMPRODUCT is tiebreaker #1.
I have 3 tables, 1 of which I want to fill in columns with data based on the other 2. Tables are roughly structured as follows:
Table 1 (Semi-Static Data)
SubGroup Group
----------- -----------
subgroup(1) group(a)
subgroup(2) group(b)
subgroup(3) group(b)
subgroup(4) group(c)
etc.
Table 2 (Variable Data)
SubGroup DataValue
----------- -----------
subgroup(1) datavalue(i)
subgroup(2) datavalue(ii)
subgroup(3) datavalue(iii)
subgroup(4) datavalue(iv)
etc.
Table 3 (Results)
Group TotalValue
----------- -----------
group(a) totalvalue(m)
group(b) totalvalue(n)
group(c) totalvalue(o)
etc.
Where the TotalValue is the sum of all DataValue's for all subgroups that belong to that particular Group.
e.g. for group(b) ---> totalvalue(n) = datavalue(ii) + datavalue(iii)
I am looking to achieve this calculation without adding any additional columns to the Data tables nor using VBA.
Basically I need to perform a COUNTIFS where there is an additional VLOOKUP matching the subgroup criteria range to the group it belongs to, and then only summing for datavalue's that match the group being evaluated. I have tried using array formulas but I'm having issues making it work. Any assistance would be very appreciated. Thank you,
EDIT: Wanted to add some details surrounding my question. First all Google searches did not provide a suitable answer. All the links had solutions to a slightly different problem were the VLOOKUP term is not dependent on the SUMIFS criteria but rather another single static variable. Stack Overflow offered similar solutions. Please let me know if anymore details are required to make my post suitable for this forum. Thank you again.
You can use the SUMPRODUCT function to do it all at once. The first reference $B$2:$B$5 is for the Group names, the second reference $E$2:$E$5 is for the datavalues. The G2 reference is for the group names in the third table, you can enter this formula for the first reference and then drag and fill for the rest.
=SUMPRODUCT($E$2:$E$5 * (G2 = $B$2:$B$5))
Some cell references, and sample data, would be helpful but something like this might be what you want:
=SUMIF(C:C,"="&INDEX(A:A,MATCH(E5,B:B,0)),D:D)
WADR & IMHO, this is simply bad worksheet design. For lack of a single cross-reference column in Table2, any solution would have to be a VBA User Defined Formula or an overly complicated array formula (the latter of which I am not even sure is possible). The data tables are not normalized database tables you can INNER JOIN or GROUP BY ... HAVING.
The formula you are trying to achieve is akin to,
=SUMPRODUCT(SUMIF(D:D, {"subgroup(2)","subgroup(3)"}, E:E))
That only works with hard-coded values as arrayed constants (e.g. {"subgroup(2)","subgroup(3)"}). I know of no way to spit a dynamic list back into the formula using additional native Excel functions but VBA offers some possibilities.
HOWEVER,
The simple addition of one more column to Table2 with a very basic VLOOKUP reduces all of your problems to a SUMIF.
The formula in the new column D, row 2 is,
=VLOOKUP(E2, A:B, 2, FALSE)
The formula in I2 is,
=SUMIF(D:D, H2,F:F )
Fill each down as necessary. Sorry if that is not what you wanted to hear.
Thank you everyone that responded and reviewed this post. I have managed to resolve this using an array formula and some matrix algebra. Please note that I am not using VLOOKUP (this operator cannot be performed on arrays) nor SUMIFS as my title states.
My final formula looks like this:
{=SUM(IF([Table2.xlsx]Sheet1!SubGroup=TRANSPOSE(IF([Table1.xlsx]Sheet1!Group=G2,[Table1.xlsx]Sheet1!SubGroup,"")),[Table2.xlsx]Sheet1!DataValue))}
Very simply, I create an array variable that compares the Group being evaluated (e.g. cell G2) with the Groups column for Table 1 and outputs the corresponding matching SubGroups. This results in an array with as many rows as Table 1 had (N) and 1 column: Nx1. I then transpose that array (1xN) and compare it to the SubGroups column (Mx1, M being the number of rows in Table 2) and output the DataValues column for the rows that have a corresponding SubGroup (MxN). Then I perform a sum of the whole array to return a single value.
Notice that as I didn't include a value_if_false output return on either IF operators, it will just populate with FALSE in the arrays were the conditions are not met. This does not matter though for the final result. In the first IF, FALSE will not match the SubGroups so will be ignored. For the second all values FALSE passed to SUM will be calculated as 0. The more complicated question is that it grows the amount of memory required to process as we are not filtering to just have the values we want.
For this application I decided against filtering the subarray as the trade-off in resource utilization was acceptable. If the data sets were any bigger though, I would definitely try doing it. Another concern was that I did not understand fully the filtering logic that I was using based on http://exceltactics.com/make-filtered-list-sub-arrays-excel-using-small/ so decided to simplify. Will revisit this concept latter as I think it will work. I might have completed this solution but was missing transposing the array to compare properly so abandoned this route.
Many times, I am required to provide some type of break-down to the customers - an example is shown in the attached figure.
I have a table of data ("TABLE DATA" - which is some type of pivot) + Customer provides its official form, its structure must be preserved (highlighted in yellow ). Basically, I need to separate the cost details of CODE "A" and CODE "B" into 2 separated sections.
Customer requires me to provided details for each individual Part (example shows Part A - "Break-Down Part A)
Is there anyway to put a"ITEM" from "TABLE DATA" into Code A and Code B ? the rests can be solved by Vlookup (Price, Quantity) - note: "ITEM" is non-duplicated values . Thank you very much
Number your rows in the breakout using =1 and =A1+1 and then just use the formula ="B-ITEM"&TEXT(A1,"000"). If you want to skip making a counter column you could use ="B-ITEM"&TEXT(ROW()-1,"000") to just use the current row number (minus 1 or however many you need).
If your items aren't sequentially like that, but still unique, I would recommend adding counters on the original tab similar to what you have, which would let you quickly find the 5th A or 7th B, something that counts the previous instances of your current type, and then adds 1. For Row 6 you could do =COUNTIF(A$1:A5,A6)+1.
Is it possible to parse/cast text (like "=A1+A2") as a formula in MS Excel? I want to build a formula from pieces of text - some of which will only be typed in later by a user.
If the INDIRECT() function did not only work for referencing cells, then I could have typed this =INDIRECT("=A1+A2").
I know you can a work around this problem by simply adding a lot more hidden columns to do sub calculations. But for the sake scalability and efficiency, I would rather do something like the above.
I found a similar questions here and here, yet they don't solve my problem.
The Real-world problem:
Read on for a better understanding as to why you would want to do the above
Scenario
Each item in the list consists of a string, which contains anywhere from 1 to 5 account names each. Each account name is followed by an account number in brackets. The length of the number determines the type of account. Part of the account number is a date, of which the date format depends on the type of account. Further more, each account type may have more that 1 account-number length associated with it, although each number-length[*] is only associated with 1 account type.
Objectives
Extract account-names and their respective account-numbers and account-types from a list.
Make an assumption as to the account-type from the account-number
Validate this assumption by inspecting the build of the number and elements in the name
Check the validity of the account-numbers depending on their type.
The tricky part (this is where my problem lies)
The account-types and their respective account-number-lengths are not known before hand, and are typed into a table by the user of the sheet, specifying a type of account and the number-lengths associated with this account-type. The user should type this into a list - not go and tinker around with delicate formulas
Done so far
Column A: Contains the raw data (each cell has up to 5 names and numbers)
Columns B..F: Each column extracts 1 name, remains empty if all are already extracted
Columns G..K: Each column extracts 1 number corresponding to its name in columns B..F, remains empty if all are already extracted
Columns L..P: Each column calculates the length of the corresponding number in columns
G..K
Now the user would type the following details into a table which assigns certain number-lengths an account type:
TYPE2, BUSINESS, (OR(length=13,length=6))
where length will later be replaced with the cell address which contains the calculated account number-length.
What I want to do now
Columns Q..U:
Should all indicate the account-type of the corresponding account-number in columns G..K. The idea is to build a nested if-elseIf-elseIf formula using the criteria typed in by the user as specified above. Example of one of the elseIF statements:
SUBSTITUTE(CONCATENATE("=IF(",criteria,",",type,",",errCode)),"length","O10"))
All of these elseIf statements will then be concatenated together to form a master formula which will then need to be parsed/cast as a formula to calculate the account-type
This proposal uses only 5 columns (1 for each account-number, containing the master formula) and a table specifying account-types and criteria, also keeping the user away from formulas. Editing 1 line of code (the criteria) will update all formulas. Efficient & Scalable.
Since the user should never tinker around with the formulas under the hood, a simple 1 column if-elseIf-elseIf is out of the question. The alternative to the above would be to make a separate column to test for each account-type for each account-number. Separating/Abstracting out each test to its own column results in much better readability, easier editing & much less debugging - Unless you like multi-screen-wide-formulas. Example: 5 account-numbers * 10 possible account types = 50 extra columns.
Each edit to any criteria needs to copied to 4 other non-adjacent columns and drag-filled down 10,000 rows (columns can not be adjacent since it is effectively a 5x5 array of columns). Not Efficient nor scalable. Unless I'm missing some elegant way of updating non-adjacent formulas in a single click
The rest of the validations error indications are trivial.
Sample data
Tshepo Trust (6901/2005) Marlene Mead (8602250646085)
Great Force Inv 67 Pty Ltd (200602258007)
Jane (870811) Livingstone (6901/2005) Janette Appel (8503250647056) James (900111)
I know all this would probably be much easier to achieve with clever usage of VBA, eliminating all the need to simulate abstraction, encapsulation, multi-dimensional arrays and functional programming on a spreadsheet. But until I can program in VBA, worksheet formulas will be my refuge.
[*]: account number-length could also be described as the amount of digits in the number or as indicated by this formula: LEN(accNumber)
In VBA you have access to Cell.Formula.
I usually used Range to peek a cell by address.
I'm not sure if this would answer your question(it's a very detailed question!), but if your user was entering the account numbers in a table (I'm calling it 'RefTable') , that was:
Length of account number | business type
----------------------------------------
6 | Accountant
8 | Advisor
Then you could just use a vlookup on the length of the account number, given you've already separated them out.
=vlookup(len(accNumber), Reftable, 2, false)
Make sure that you either use a dynamic range name, or specify plenty of space below in RefTable, so that when your users add types, they don't get lost.
Also, if you have two different accounts with the same length, this could get you into trouble.