I was wondering if it was possible to create a control center with Access or Excel using VBA to run many different workbooks containing many different macros. I basically have 4-5 different workbooks that have different codes but instead of going into each workbook, I would like to run them all at once given they are all data pulls and formatting. I don't want to compile them into one workbook as that would be too messy and complicated.
What I have in mind is a macro button that would run all the different subs contained in many different workbooks. Someone help me be lazy (and efficient)!
You can use the main workbook to open each workbook, complete the formatting and data pull, then save and close all of them, just with "one macro button".
Related
my question is a pre-code question, as I would like to verify if and which is the best option to go about this - either formula, VBA or not possible.
I have a main workbook with an array of codes inside cells in sheet 1 - all in the format HXXX-XXX-XXX where X is numbers ranging from 0-9. Each code has an associated revision number as shown in the attached picture.
The workbook itself is named in the format: 'HXXX-XXX-XXX-YY Example Title' where YY can be any number starting from 0 to infinity (in theory). Only YY is subject to updates in the title. If changes are made in this workbook, then a new version is saved, with the YY changing in the title to the next consecutive number - Nothing else changes.
From this main workbook there are a large number of other workbooks (around 50) which share the same codes and revisions. My goal is to link all these workbooks up so that I only have to update a core main workbook and the rest of the codes (HXXX-XXX-XXX) revisions in all the other linked workbooks update accordingly.
The problem is that the other linked workbooks have a dynamic name in the format: 'HXXX-XXX-XXX-YY Example Title 2' where YY can be any number starting from 0 to infinity. YY gets updated to the next consecutive number if a change is made inside the document and this document is then saved as a separate document using Save As. NOTE: not all workbooks will get updated at the same time, as it all depends on which codes and therefore revisions are changing.
My question is firstly, is this possible with current excel functions to update links with ever-changing workbook links, which are saved as different files each time in the same folder?
Secondly, I have read about the INDIRECT function, but it is limited only to having the required workbooks opened at the same time as the updates to the main workbook, hence I am unsure that Formulas will work (I will be linking 50 workbooks to the main workbook) - From this I am gauging that VBA may be the best option, but I would like to double check this is possible before I begin attempting the code.
Of course the use of Formulas in the sheets would be much better, but because the file names are dynamic, and since the updated workbooks are saved as different files each time changes are made to it, I don't believe this is possible.
If I understand your problem correctly you need to differentiate between 3 things.
Using only Excel Formulas.
The problem with this is that formulas crossing workbooks have the big disadvantage, that you need to have the source-workbook open, otherwise manny formulas will not work correctly or update. You also have the disadvantage that saving the file needs still to be done automatically. The advantage is that you do not need VBA macros.
Using Power Query
With Power Query youmight be able to solve the problems with the dynamic names.You can even read a whole folder of files, combine them and do transformations without the need to open the files manually. But you still need to save new files manually and the files will only update once they are opened.
Using VBA
You can prettymuch do everything you asked in your problem description but VBA has its own disadvantages. Firstly the file-format ".xlsm" is not allowed by the IT department everywhere. Also to work, every user using the files needs to activate macros, otherwise the macros won't get executed. Therefore I think a VBA solution is better fitted if you only have a small circle of users or if you can execute the macros on your own (e.g. if the main workbook was updated, you need to execute a macro which opens, modifies and saves all affected files). After that you colleagues do not need VBA themself.
Possible solution:
To avoid VBA you could try to create a Power Query in each "other workbook". The query will read all filenames in the folder where the main workbook is located. Now you sort and filter for the workbook with the newest/highest ID/Titel automatically and load the result as an seperate Excel sheet (all that is possible with power query and without VBA).
Now you can use the "indirect" formula to use the ID/Titel to link to the newest main workbook. As mentioned above this will require that the main workbook is opened. Otherwise the indirect formula will not update the values. If that is out of the question, you probably need to go with VBA.
I am using Excel 2007. When I start the Macro in the workbook, I cannot do any other work in Excel. I have to wait till the Macro finishes.
Is it possible to run multiple macro in multiple workbooks at the same time?
If I understand right, you have two separate workbooks, and you'd like to be able to work on 1, while running macro on the other.
This can be achieved by running two separate instances of excel, and opening the workbook in each.
Note, if you just double click a xls, it will open in the same running instance.
So you need to actually open a new instance which will be black and go file->open and navigate to your desired workbook (I think drag and drop works too)>
I have a master workbook containing a macro which opens another workbook containing a demand forecast. The workbook opened through the macro is downloaded from a customer portal and is all new every day without possibility of editing it beforehand.
The macro then loops through the information and creates new readable and more intuitive worksheets. However, on a few of these worksheets I would like to add some event-driven code to give tooltips when mousing over or selecting cells.
Is there any possibility (without installing add-ons from vanilla Excel 2010) to add code to worksheet objects created during a macro?
The layout of the processed workbook is more or less static, so I was wondering if I should create a template file and then copy the input into it. That would allow me to have coded the events before data is added. Is this the best possibility?
As Dan pointed out, you could use Application.VBE.ActiveVBProject to programmatically add code modules to a workbook. But doing this requires more lenient Macro security settings (which are set to untrusted, by default) and this is not recommended.
When I have to do something similar, I use three workbooks:
The data containing workbook
This book has no macro functionality
A template workbook containing the necessary macros
A macro enabled workbook to facilitate the transition.
Use workbook #3 to open workbook #1 and copy its data into workbook #2. Save a copy of workbook #2 and close it. Repeat this process as necessary.
It isn't the prettiest solution, but it keeps your code modular.
Currently we have a Excel VBA application, which consists of 25-30 Excel sheet (and all of those sheets all hidden and we do background processing on them and display it to VBA forms UI), and we have developed a UI using VB forms. But problem we are facing is whenever we click on Save button using this code:
ThisWorkbook.Save
But this saves entire workbook not an individual sheet, so even if we make changes in single sheet it saves entire workbook and this save processing makes very slow (since it needs to save all excel sheet containing lot of data unnecessary, even if there is no changes).
My question is is there any way we can save "only one sheet in a particular excel sheet" not an entire excel file?
Note: I am a Java developer and I worked on VBA before, But it was years back, and I have forgotten bit. Any guidance would be appreciated. Or any pointers on how to handle this situation would be appreciated. Please let me know if you need any more information, I can edit this question.
What I have tried already? I did a lot of research from yesterday, I searched in previous questions on SO, but didn't get any useful information. As per my research it says we cannot do this. Am I on right path?
The short answer is no. You cannot save a single worksheet at a time.
You may want to try to reduce the amount of data in the workbook. Try storing data in several workbooks and when it is needed, open that specific workbook, make the needed changes, and then close it.
If it is necessary to have access to all data at once then consider using access or some other database.
It is also possible that the sheets have "blank data". Cells that don't contain anything in them but excel thinks they do so when saving it tries to save way more than needed.
Assuming that it is the active worksheet that you want to save then you could do something like this:
ActiveSheet.Copy
ActiveWorkbook.Close True, "path"
This copies the active worksheet which creates a new workbook which will become the active workbook. Then just call the close method on that and give it a file name.
I think you should consider splitting your application into multiple workbooks:
The workbook that contains all the logic, user forms and programming code. This workbook handles all other workbooks as well as the displaying of it. Potentially, this could be even an "Application Specific Addin", that stays dormant but activates as soon as any of it's subsequent workbooks gets opened. For this architecture approach check out the section on "Application Specific Addins" in this link.
This workobook/add-in can also hide the other workbooks, so that the user will not notice it's multiple workbooks.
One or multiple data workbooks: Depending how interlinked the data is, you can separate this, e.g. in a "Sales data" workbook which contains the large database, as "Base data" workbook, that contains all the smaller data (e.g. products or stores tables).
This way, you can reduce the saving to the "relevant" sheets. However, of course this requires quite a bit of reprogramming - but it's worth the effort, as for instance it also allows to provide updates/bug fixes without having the transfer the data between versions, as you only need to distribute the the file with programming logic. :-)
I have a reasonably complex macro that I need to run on multiple different excel sheets, this macro is updated periodically and whenever a change is made its necessary to change it in each individual excel sheet. is there a way to get each excel document to refer to the one macro?
for example if i had a hierarchy like this:
DOCUMENTS:
-xlsheet1.xls
-xlsheet3.xls
-xlsheet2.xls
MACROS:
-macro1.bas
where there was a button in each sheet that ran macro1 when clicked.
I would recommend either moving that macro to your personal file or create an Add-In
Working with Personal File
Topic: Create and save all your macros in a single workbook
Link: https://support.microsoft.com/en-us/office/create-and-save-all-your-macros-in-a-single-workbook-66c97ab3-11c2-44db-b021-ae005a9bc790
Quote from the above link:
When you first create a macro in a workbook, it works only in that workbook. But what if you want to use the macro in other workbooks? To make your macros available every time you open Excel, you can create them in a workbook called Personal.xlsb. That’s a hidden workbook stored on your computer, which opens in the background every time you open Excel.
Creating an Add-In
Topic: Creating Excel Add-ins
Link: http://www.ozgrid.com/VBA/excel-add-in-create.htm
Quote from the above link:
I am often asked by users 'what is the best way to distribute their macros?' My answer, is without doubt via an Excel Add-in. After all, this is what Add-ins are for. For those that are not sure what an Excel add-in is, it's is nothing more than an Excel Workbook that has been saved as an Add-in, File>Save as \ Microsoft Excel Add-in (*.xla). Once saved and re-opened the Workbook will be hidden and can only be seen in the "Project Explorer" via the Visual Basic Editor. It is NOT hidden in the same way as the Personal.xls as this can be seen (and made visible) via Windows>Unhide.
The Personal file is good for having a macro across any number of workbooks on a single computer. In a networked environment with multiple users, you could simulate the Personal file by having a single workbook with your macros in it and coding all other workbooks to open and hide this workbook when they start up.