I am trying to create a categorized view of all Notes documents that have a field with exact same value, i.e. there is a field for Contractor Name and I want to create a view that lists each Contractor and the documents that relevant to each. How do I do this? I have tried view formulas like the following but no success as yet
SELECT #IsAvailable(Contractorid) & #Count(Contractorid) > 1
SELECT #Count(#IsAvailable(Contractorid)) >1
Nsf databases are no relational databases. The count of different documents with a unique value in a specific field cannot be used to build a view selection formula.
You could write an agent, that runs through all documents and counts them and puts all with count > 1 in a folder, but this is quite a lot of LotusScript code and needs some advanced knowledge.
The other possibilit would be to categorize the view by ContractorId and add one column before that categorized column: simply use 1 as column formula and select "display totals" in the column properties as well as "hide details".
Then at least you have the information, how much documents are in each category, but unfortunately you cannot filter by it and you cannot sort by this column.
A third possibility would be to use an xpage interface, but that is even more work to do and a completely different story developmentwise.
This is similar to view to identify duplicates. My approach is to use folder.
Make a new folder with design of your view. Instead of (not working) selection formula use short LS code as an action, or QueryOpen event (make sure only one user runs the script).
The code should cooperate with another (hidden) view sorted by Contractorid. Make a ViewNavigator for that view and traverse through it with simple logic - if previous entry has the same Contractorid as the current one, put both documents into folder**. That way you will get list of all documents with duplicate Contractorid. Make sure to wipe all the current content from the folder at the start.
** This can be optimized further by slightly more complicated algorithm to handle first duplicate diferently - for more than two duplicates this algorithm makes extra calls of PutInFolder method.
Related
Is there a way to programmatically filter IBM Notes (Lotus Notes) view UI using complex criteria?
For example, if I want to let users specify criteria and then show results in notes view UI all documents with particular status and the particular manager name?
I am aware of #SetViewInfo formula, but as far as I understand it works with only one view column, and I don't understand, how can I apply a criteria, that contains more than one conditions inside, for example: Status="Completed" AND Manager="John Doe" ?
Any ideas?
One solution to this problem is to have a shared private on first use folder for the result set. You would use a form to gather the selection query or fulltext-query and put the documents in the result folder.
I have a calculated column in SharePoint On-Premises that shows the number of days till a due date which works perfectly for a day or so then stops calculating, but if I go to the list settings and click the column and click ok then it calculates again?
Has anyone experienced an issue similar to this. I had this issue in both 2013 but within a few weeks moved to 2016 and still the same issue.
I've tried " " blank and also "" empty so not sure if that is causing the issue??
Is it a problem with the formula?
Here is the formula:
=IF(ISBLANK([Due Date])," ",
IF(ISERROR(DATEDIF(NOW(),[Due Date],"d"))," ",DATEDIF(NOW(),[Due Date],"d")))
Calculated columns cannot contain volatile functions, which includes those that depend on the current date.
The values in SharePoint columns--even in calculated columns--are stored in SharePoint's underlying SQL Server database.
The calculations in calculated columns are not performed upon page load; rather, they are recalculated only whenever an item is changed (in which case the formula is recalculated just for that specific item), or whenever the column formula is changed (in which case the formula is recalculated for all items).
If you need to show a dynamic value that changes with the passage of time, you have a few alternatives.
Client-Side Rendering
Consider using client-side rendering which lets you use JavaScript to dynamically determine how records in a list view are displayed. This JavaScript runs upon page load, so it can handle current time-dependent values much better than a calculated column.
To use client-side rendering, you create a JavaScript file that controls how the view displays. You upload that file to somewhere on SharePoint where people will have at least Read access to it, then edit the list view web part that you want to display differently and set its "JSLink" property to point to your JavaScript file.
Check out this answer for an example of using a JSLink file to spoof a dynamic date field.
Microsoft also provides some documentation here but I think they do more work than is necessary (creating an entire new list definition project in Visual Studio for their example instead of just creating a JSLink JavaScript file for an existing list).
Other Options
A few other options are mentioned in the older question linked above:
Conditional Formatting: You can apply conditional formatting to highlight records that meet certain criteria. This can be done using SharePoint Designer or HTML/JavaScript.
Filtered List views: Since views of lists are queried and generated in real time, you can use volatile values in list view filters. You can set up a list view web part that only shows items where Created is equal to [Today]. Since you can place multiple list view web parts on one page, you could have one section for today's items, and another web part for all the other items, giving you a visual separation.
A workflow, timer job, or scheduled task: You can use a repeating process to set the value of a normal (non-calculated) column on a daily basis. You need to be careful with this approach to ensure good performance; you wouldn't want it to query for and update every item in the list if the list has surpassed the list view threshold, for example.
To expand on the Filtered List Views option, you can have a view that shows only items that are due within a certain number of days. For example, you can display all the items due within 7 days by filtering where the Due Date field is less than [Today]+7 and Due Date is greater than or equal to [Today]. You could also sort the view to show the items with earlier due dates closer to the top.
I want to shift a record automatically based on filter criteria from Active view to a custom view "Processed". The criteria is shift record from Active to Processed when field contains data. Although this is working, the record still shows in Active.
I simply cannot find the reason why? Maybe its very simple too. Help?
If the views are mutually exclusive, and one of them is using the criteria field contains data, then the other view must use field does not contain data in order for your data to appear in the correct place.
Any one has any idea how to map an infopath field to a sharepoint column of type choice? The infopath field is a repeating field, so the user can select multiple options, I want to be able to map those to the choice field in sharepoint. Any ideas?
update:
What I'm trying to do is the following. I have a choice column in sharepoint which allows user entered values. In infopath, I have a repeating field. I'm binding the field to a dropdownlist. The dropdownlist gets filled by a webservice. This dropdownlist is in a repeating section, so the user can choose to select from multiple dropdownlists. So lets say the user adds 2 dropdownlists, and selects an option from each dropdownlist. I want to be able to add those selections as choices in the sharepoint choice column.
SharePoint list is a flat structure, and because of that Infopath does not allow you map repeating sections to list columns.
You might wanna consider the following workaround:
Store Infopath form to one library
(along with non-repeating fields)
Use one of these custom activities to extract data from
repeating table and copy it to
another list
Create a custom data view or a web part to display these items (if
necessary)
This approach can be useful if you need to do some additional tasks with the repeating data.
When you are promoting fields within a repeated section into SharePoint columns, the options available are to promote the column as:
first (i.e. only the first selection is promoted)
last
count
merge (I believe this merges all the selected values together into a single entry)
screenshot http://img4.imageshack.us/img4/5539/repeatinggrouptr3.png
Is it not similar to Create a Repeating Cascading List from:
a Flat Data Source or
a Hierarchical Data Source ?
If it is, may be those two articles may give you some pointers.
Depends on the type of choice field it is.
If it is a Multiple Select (checkboxes) Choice field, you can set the field through the object model (from the sharepoint site) or through the web service, by using ";#" for each item that you want to check mark, where is the value which is listed by the checkbox. I don't remember what the option is for single choice only, but it is something of the same nature. If you are talking about lookup fields, it has to do with the index number of the field from the list you are looking it up from. Also, there is additional steps if the choice field allows users to input or specify their own options.
In a SharePoint list I want an auto number column that as I add to the list gets incremented. How best can I go about this?
Sharepoint Lists automatically have an column with "ID" which auto increments. You simply need to select this column from the "modify view" screen to view it.
You can't add a new unique auto-generated ID to a SharePoint list, but there already is one there! If you edit the "All Items" view you will see a list of columns that do not have the display option checked.
There are quite a few of these columns that exist but that are never displayed, like "Created By" and "Created". These fields are used within SharePoint, but they are not displayed by default so as not to clutter up the display. You can't edit these fields, but you can display them to the user. if you check the "Display" box beside the ID field you will get a unique and auto-generated ID field displayed in your list.
Check out: Unique ID in SharePoint list
If you want to control the formatting of the unique identifier you can create your own <FieldType> in SharePoint. MSDN also has a visual How-To. This basically means that you're creating a custom column.
WSS defines the Counter field type (which is what the ID column above is using). I've never had the need to re-use this or extend it, but it should be possible.
A solution might exist without creating a custom <FieldType>. For example: if you wanted unique IDs like CUST1, CUST2, ... it might be possible to create a Calculated column and use the value of the ID column in you formula (="CUST" & [ID]). I haven't tried this, but this should work :)
I had this issue with a custom list and while it's not possible to use the auto-generated ID column to create a calculated column, it is possible to use a workflow to do the heavy lifting.
I created a new workflow variable of type Number and set it to be the value of the ID column in the current item. Then it's simply a matter of calculating the custom column value and setting it - in my case I just needed the numbering to begin at 100,000.
it's in there by default. It's the id field.
If you want something beyond the ID column that's there in all lists, you're probably going to have to resort to an Event Receiver on the list that "calculates" what the value of your unique identified should be or using a custom field type that has the required logic embedded in this. Unfortunately, both of these options will require writing and deploying custom code to the server and deploying assemblies to the GAC, which can be frowned upon in environments where you don't have complete control over the servers.
If you don't need the unique identifier to show up immediately, you could probably generate it via a workflow (either with SharePoint Designer or a custom WF workflow built in Visual Studio).
Unfortunately, calculated columns, which seem like an obvious solution, won't work for this purpose because the ID is not yet assigned when the calculation is attempted. If you go in after the fact and edit the item, the calculation may achieve what you want, but on initial creation of a new item it will not be calculated correctly.
As stated, all objects in sharepoint contain some sort of unique identifier (often an integer based counter for list items, and GUIDs for lists).
That said, there is also a feature available at http://www.codeplex.com/features called "Unique Column Policy", designed to add an other column with a unique value. A complete writeup is available at http://scothillier.spaces.live.com/blog/cns!8F5DEA8AEA9E6FBB!293.entry
So I am not sure I can really think of why you would actually need a "site collection unique" id, so maybe you can comment and let us know what is actually trying to be accomplished here...
Either way, all items have a UniqueID property that is a GUID if you really need it: http://msdn.microsoft.com/en-us/library/microsoft.sharepoint.splistitem.uniqueid.aspx
Peetha has the best idea, I've done the same with a custom list in our SP site. Using a workflow to auto increment is the best way, and it is not that difficult. Check this website out: http://splittingshares.wordpress.com/2008/04/11/auto-increment-a-number-in-a-new-list-item/
I give much appreciation to the person who posted that solution, it is very cool!!