I am trying to create a VBA UserForm that will filter and display data being pulled from an Azure SQL Database. The database view that is being connected has about 8 million rows in total and I want to filter those records using a user friendly interface. My users are not going to be able to / want to manipulate the PowerPivot data model.
So my question is, is there a way to populate a ComboBox with unique values, or any values, in a PowerPivot linked table? I would prefer to keep the data in the model and not displayed on a "Settings" page. Some of them will have quite a few rows themselves.
Would my best option be to query the SQL database directly when loading the form? Or can I pull records from the PowerPivot data model?
Thanks for your help!
As far as I know, there is no way to get the data out of PowerPivot through vba. You'll have to query the source.
Related
I have a rather large datamodel in excel. it consists of an imported data mart featuring one fact table and around 20 dimension tables.
I also have 3 tables directly in the excel sheet, where users can enter data, that then gets merged into the existing datamodel using power query.
I would like to be able to update the datamodel thereby updating the content of my pivot tables and my calculations, without refreshing the actual data coming from my external server.
Is this possible without having to disable external data connections i the sheet (I'd like to periodically update the data)
For clarification, i am building a KPI that will be measured monthly on data present on the 1st of every month, but will have to be analyzed, commented, and have outliers handled throughout the month.
You've not mentioned VBA in your question, but going by the fact you've tagged your question as VBA, I'm guessing that's what you're using?
VBA code to refresh a single query is:
Sheets("sheetName").ListObjects("queryName").Refresh
If you're trying to do it manually, then it's just a question of selecting a cell within the table the query is pulling to, and then Query > Refresh.
I have spent the last 3-4 days trying out all kind of tips and tricks found on YouTube and rest of the internet. But I don’t manage to create what I want. Now I have to swallow my pride and ask for help.
I have a big master table, or database, with all kind of information. I want to create a dashboard with a few smaller tables with just some of the information from the database.
I attached picture of a very simplified version of what I want to archive. Picture of simplified Daschboard/MDatabase:
I want to show some of the cars in column C (in the database) in separate tables on the dashboard with just some of the columns from the master table. When a row is added, deleted or information is changed in the database I want the dashboard table to update. It would be neat if it updated automatically, but a refresh button would do.
I use Outlook 2010 but can’t use MS Query or PowerQuery.
Pivot Tables will do exactly what you want.
Select your data source Sheet2!B3:F13 and click Insert > Pivot Table. Choose the range where you want to put the picot table, and click OK.
The Pivot Table field list will appear - drag Owner, Colour and Condition to ROWS, drag Car to FILTERS. In the Pivot Table > Design ribbon, switch off Subtotals and Grand Totals, and change Report Layout to Tabular Form.
Select a car filter as required, and format to suit.
You can create multiple pivot tables in the same manner. When data in the source table is modified, you can simply refresh the pivot tables to update them.
Thanks a lot Olly!
I totally overlooked the possibility to use pivot tables. I was obsessed with using some clever code to solve it. But the use of pivot seems to be the most convenient solution.
By the way. Thanks all you excel gurus (nerds...) out there who share your knowledge in forums like this. Two weeks ago I had no knowledge about VBA, formulas etc. Now I have managed to build a user friendly database with a dynamic dashboard and interactive user forms. Only by reading forums posts and watching You Tube tutorials.
I have a ton of records across 5 different tables in Access that I'm consolidating in one query.
I want to now be able to connect that query to excel and pivot the data that is in the query. Is that possible? If so, is there a way to do it without added VBA? I was thinking of slowly exporting the consolidated data into a new table in access but with over 7 million records, it'll take some time. Anyway to save myself that headache? When I connect the DB to excel, the only tables that are coming up are the 5 tables and not the query.
How to export data from excel table into access table which is not the same as excel table, ie some data is same, some is different, I want to auto extract only certain data?
DETAILS
I have over 5000 students and researchers in my Access database and they are unique to employee/student number. I need to maintain training records however I do not get training records sent to me for whatever reason. But HR does and their Excel database is auto-updated with this information.
The Excel HR database and my Access H&S database both use Emp/Student # as identifiers and our training columns are the exact same BUT they are not entirely the same (ie. they have some columns that I don't have and Viceversa).
I spent the holidays updating my database with their training info so that AT THIS MOMENT they are the same. But come the next pay period they will have an auto update of training and I will NOT. Therefore I want to figure out a way to auto-update my DB with theirs... Would love any help you can offer. I know I know they answer may be staring me in the face but I am new to access and I am asking for help. Thanks in advance!
Japes
You can link to your Excel spreadsheet from Access or import it into a new table in Access. Then create a new query that links your Excel table to the Access by the identifier field(s). Set the query to be an Update query and then select the fields in the Excel table that you want to update the Access table with. I would suggest that you make a backup of the Access data before actually running the update query.
Not sure if I'm saying the same thing that #jhTuppeny is saying, but LINK the Excel table into your Access database. Call that the "rawdata" table or whatever you want to call it.
Use this "rawdata" table as the basis for a query in access that will either append/update your Access table. In this query, you can also automate the data for fields that the rawdata doesn't have, or fill it in with DUMMY values that you can manually update in your updated table.
I'm on Excel 2013
Is it possible to EXPORT a powerpivot table and have FULL pivot table drop down functionality without the connected data?
1) I'm using slicers as filters and want to export specific files based on the Filtered Names
2) Would non Power Pivot / Power Query users be able to view my workbook? (I'm thinking probably not)
I've scoured forums and stackoverflow and was unable to find a clear answer.
I've tested it myself and disabled connection and it looks like the LAST format the PowerPivot table was showing would be the view/data that the user sees.
I agree with your test results. Anyone on Excel 2016 / Office 365 should get full functionality.
You might want to try the free Power BI service, where you can upload your Power Pivot model to the cloud and then connect to it using the Power BI Publisher Add-In.
https://powerbi.microsoft.com/en-us/documentation/powerbi-publisher-for-excel/#connect-to-data-in-power-bi
You can set a CSV file with your data as your data source in powerpivot and just point your data model at the CSV. I do this to slim down big models. The data lives in the powerpivot cache level but is not a literal tab in your workbook also much smaller footprint. Works like a tiny database connection. Go to the powerpivot screen choose "From other sources" on the home ribbon, and scroll to the bottom for a text file or CSV. Easiest way to make a pseudo-data mart.
I guess I am not sure what you mean by export the table, The pivot would show without the data connection, but without the full model behind it in the data layer changing anything would just lock it up.