Excel CountIf Formula With OR - excel

I was looking for a excel formula to do a task. Tried using Countif,Countifs. But with no luck. Any help is appreciated.
Task as below.
Type--------------Primary Color--------------Secondary Color
Car----------------Blue--------------------------Red
Bike--------------Black-------------------------White
Car---------------Blue--------------------------Blue
I need a formula which gives me a count of Cars having blue as their colour(Either Primary Or Secondary)

You can use following array formula (confirmed with Ctrl+Shift+Enter to calculate count of blue cars:
=SUM(N((B2:B4="Blue")+(C2:C4="Blue")>0)*(A2:A4="Car"))
or non array version:
=SUMPRODUCT(N((B2:B4="Blue")+(C2:C4="Blue")>0)*(A2:A4="Car"))
This part:
(B2:B4="Blue")+(C2:C4="Blue")>0
is an alternative way of expressing OR (not suitable for array formulas as it always returns a single value). N function converts boolean values to 0 and 1.
Edit: updated the formulas to include condition for A column.

What about adding a column with the following
=IF(OR(B1="Blue", C1="Blue"), 1, 0)
and copy that down.
On another sheet you can sum that new entire column with
=SUM(D:D)
Of course you will have a worksheet reference to the other sheet attached to the SUM formula.

If you don't want to do an array formula you can just do 2 countifs formulas (which are easier for people to read than array formulas)
=COUNTIFS(b8:b12,"Blue")+COUNTIFS(c8:c12,"Blue")

Related

How to simplify adding multiple countifs formula in excel

I want to count the number of cells that meet two conditions:
sheet ABC's A2:A100 should be equal to the value of sheet XYC cell A8
the cell value in range D2:M100 = 1
Originally, I tried to use this formula:
=COUNTIFS(ABC!$A$2:$A$100,XYC!A8,ABC!$D$2:$M$100,1)
But this gave me error #VALUE
I then decided to use the following formula to count each column separately and add them together.
=COUNTIFS(ABC!$A$2:$A$100,XYC!A8,ABC!$D$2:$D$100,1)+
COUNTIFS(ABC!$A$2:$A$100,XYC!A8,ABC!$E$2:$E$100,1)+
COUNTIFS(ABC!$A$2:$A$100,XYC!A8,ABC!$F$2:$F$100,1)+
COUNTIFS(ABC!$A$2:$A$100,XYC!A8,ABC!$G$2:$G$100,1)+
COUNTIFS(ABC!$A$2:$A$100,XYC!A8,ABC!$H$2:$H$100,1)+
COUNTIFS(ABC!$A$2:$A$100,XYC!A8,ABC!$I$2:$I$100,1)+
COUNTIFS(ABC!$A$2:$A$100,XYC!A8,ABC!$J$2:$J$100,1)+
COUNTIFS(ABC!$A$2:$A$100,XYC!A8,ABC!$K$2:$K$100,1)+
COUNTIFS(ABC!$A$2:$A$100,XYC!A8,ABC!$L$2:$L$100,1)+
COUNTIFS(ABC!$A$2:$A$100,XYC!A8,ABC!$M$2:$M$100,1)
I am wondering if there are any other ways that allows me to shorten my formula?
Thank you.
You can use a boolean structure inside SUMPRODUCT() or just SUM() if your version of Excel supports dynamic arrays (ms365):
=SUMPRODUCT((ABC!A2:A100=XYC!A8)*(ABC!D2:M100=1))

Get element from array constant?

If you have a CSE array constant as follows in cell A1:
{={2,4,6,8}}
How can you get a specific element from the array constant? I tried the following formulas but they all return the first value of the array constant (2).
=INDEX(A1, 0)
=INDEX(A1, 1)
However, it does work if the array is not a reference. The following formula returns the 3rd element (6).
=INDEX({2,4,6,8},3)
Thank you
You could put the array constant in a Name instead of a cell.
Then INDEX will work with it properly with no implicit intersection.
Or you could parse the formula using the FORMULATEXT function, but that sounds tedious.
Try =INDEX(A1#,1). The # tells excel that A1 is a spill formula (more than 1 cell long). The array index starts at 1, not 0 in this case.
As a side note, Index knows you are referring to an index, not a row, when you give it a 1D array. In your example =INDEX(A1#,4) and =INDEX(A1#,1,4) return the Fourth item in your array (8 in this case), but =INDEX(A1#,4,1) will give you the error #REF!. If you define your array vertically {={2;4;6;8}}, =INDEX(A1#,4) and =INDEX(A1#,4,1) both work.
Edit: It looks like this does not always work in Excel 365 when a an array formula is created using Ctrl+Shift+Enter. I think this is due to the changes in 365. Array formulas have pretty much been replaced with spill formulas. Entering ={2,4,6,8} is mostly equivalent to a pre-365 array formula, but creating an array formula with Ctrl+Shift+Enter confines the output to as many cells as selected. In Dan's case, he selected only one cell and the formula doesn't automatically spill, so the formula is confined only to that cell. Excel seems to treat that cell as if it only contains that array element. If you select 2 cells and enter an array formula then =INDEX(A1#,2) will work but =INDEX(A1#,3) returns #REF!.
Edit2: It is possible with the FORMULATEXT Function as #DickKusleika suggested. Here is a function adapted from ExcelJet that does the job.
=LET(
DesiredIndex, 1,
ArrayFormulaRef, A1,
Formula, FORMULATEXT(ArrayFormulaRef),
FormulaLen, LEN(Formula),
CSVStart, FIND("{",Formula,2),
CSV, MID(LEFT(Formula,FormulaLen-1),CSVStart+1,FormulaLen),
TRIM(MID(SUBSTITUTE(CSV,",",REPT(" ",LEN(CSV))),(DesiredIndex-1)*LEN(CSV)+1,LEN(CSV)))
)

Get Count of Cells used in Excel Formula

I want to get the count of cells used in an excel function.
For example say I have a sum function ='CV'!D11+Farmer!D11+'County'!D11+Rt!D11+WT!D11+'Country'!D11
I need a function that will tell me how many cells were used to get the total sum. In this case it is 6. The tricky part is if one of the cells used is blank I do not want it counted. For instance say cell D11 on the Farmer sheet is blank I do not want it counted in the total. So the total should be 5.
Use COUNT:
=COUNT('CV'!D11,Farmer!D11,'County'!D11,Rt!D11,WT!D11,'Country'!D11)
It will only count the cell if it has a number
You should really try to collate all your data in to a single sheet before running calculations. For the sake of example, I'll assume you have it in the range A1:A5, then you can add handling of the various cases using array formulas:
Get the count of non-empty cells (the ISBLANK function is untrustworthy in my experience): {SUM(IF(LEN(A1:A5)>0,1,0))}
Get the sum of those cells: SUM(A1:A5)
(must use Ctrl+Shift+Enter to enter the formula as an array formula, you will know it worked if the formula shows like {IF(...)} with the curly brackets)
Because blank/missing values are treated implicitly as 0 in the SUM function, this case is simple. If you have other validations then you'd have to write an array formula for the summation as well. For example, only including numbers between a min and max threshold (e.g. if you want to exclude outliers):
{SUM(IF(AND(A1:A5 >= yourMinValue, A1:A5 < yourMaxValue), A1:A5, 0)}.
If I understand your question correctly, you want to literately count the number of cells used in a formula which in your example is summing 6 values from 6 different locations.
I used the following example to demonstrate my solution:
The sum of =A1+B1+C1+D1+E1+F1 is 10 where cell C1 has a 0 value in it but cell E1 is blank.
Using the following array formula I was able to count the number of cells that have a value other than 0:
=SUMPRODUCT(IFERROR(ABS(N(INDIRECT(TRIM(MID(SUBSTITUTE(RIGHT(FORMULATEXT(A3),LEN(FORMULATEXT(A3))-1),"+",REPT(" ",100)),100*ROW(INDIRECT("1:"&LEN(FORMULATEXT(A3))))-99,100)))))>0,0)*1)
Please note you MUST press Ctrl+Shift+Enter upon finishing the formula in the formula bar otherwise they will not function correctly.
The logic is to use a combination of TRIM+MID+SUBSTITUTE+RIGHT+FORMULATEXT+REPT+ROW+INDIRECT to extract the cell addresses from the original formula, then use INDIRECT to convert the cell address into the values stored in those cells, then use a combination of IFERROR+ABS+N to find out if any of these values are not 0, and lastly use SUMPRODUCT to add up all the TRUE results.
It is obvious that there are a couple limitations of my solution:
If your actual formula is not strictly in the form of A+B+C+D+E+F, then my SUBSTITUTE part of formula will need further modification;
The formula will treat cells containing 0 as blank and does not include them in the count.
Let me know if you have any questions. Cheers :)

Can we nest an IF inside a COUNTIFS in Excel?

I have been working on an attendance sheet and trying to make the monthly reports automatic. I have asked my previous question on the same issue and got the idea to accomplish the task.
But now I have stuck at one place. I have this below formula:
=COUNTIFS(C5:C27,">0", E5:E27,"G", F5:F27,"CAT1")
The value in cell "C" in the above is coming from the below formula (in cell "C")
=IF((COUNTIF(G5:AK5,"p"))>0,1,0)
I had to add this extra column ("C") only to supply input to my fist formula. My question is - "Can we merge the IF function inside the COUNTIFS to get the result in one go and to eliminate the use of an extra column (column C)"?
To perform these cell reference acrobatics you will likely need to switch to an array formula. Array formulas chew up calculation cycles logarithmically so it is good practise to narrow the referenced ranges to a minimum. A 'helper' column such as you've used in column C can generally reduce calculation cycles and make a worksheet more 'user friendly'.
A COUNTIFS function requires that the ranges being examined are not only the same size but also the same shape. Looking at G5:AK5 is not the same as looking at E5:E35 even though they contain the same number of cells¹.
In the sample data below, you formula is in A1 and uses the 'helper column' C. My array formula is in A2 and does not consider column C ahough it incorporated the logic.
        
The array formula in A2 is:
=SUM(IF(E5:E27 = "G", IF(F5:F27 = "CAT1", SIGN(COUNTIFS(OFFSET($G$5, ROW($1:$23)-1, 1, 1, 31), $I2)))))
Array formulas need to be finalized with Ctrl+Shift+Enter↵. Once entered into the first cell correctly, they can be filled or copied down or right just like any other formula.
¹Some functions not only accept but welcome cell ranges that are the same number of calls but transposed. Offsetting or staggering the ranges is also an option if the cell ranges are the same size. In difficult cases the TRANSPOSE function can be helpful.

Excel SUM and IF combine help

I have two columns of numbers. Both are 1 to 5. I want to count all the cells where the left column value equals the right column value AND the left column value equals a certain value.
I tried this:
=SUM(IF(W2:W13=X2:X13 AND W2:W13=4,1,0))
I've tried pressing Ctrl+Shift+Enter and it adds {} around the formula but that didn't help either.
I think it's the W2:W13 = 4 part that doesn't work
=COUNTIFS(W2:W13,"=4", X2:X13, "=4")
You can use the sumif() function:
SumIf( range, criteria, sum_range )
it will apply the criteria for each row in the range.
Edit: to count the matches, you can use sum_range = 1 or use the Countif() function suggested by Ben in his answer
Have you considered a third column (C) with the formula IF(A1=B1,1,0) and then summing that third column?
I'm not much of an Excel Expert, but didn't they craeted the COUNTIF(range, criteria) function for this?
Add a third column eg Z2:Z13 with this formula: IF(AND(W2=X2; W2=4); 1; 0)
Then sum that one.
I don't have Excel 2007. So here's how you can do it in Excel 2003:
=COUNT(IF((W2:W14=4)*(X2:X14=4),Y2:Y14))
Since you are looking for a specific value and the column next to it to be the same value, you can just compare both columns to the same value.
The trick to get this to work is after entering the formula you need to hit F2 to go into edit mode and then hit CTRL-SHIFT-ENTER which makes this formula an array formula. This will put {} around the entire formula. Without making this an array formula this formula won't work.
I found this information in the Excel help document titled Count how often a value occurs

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