In Excel, does anyone know how to look Upward from a given row to find the last blank Cell?
I've got a strangely formatted excel export that I'm trying to report out of. However, i'm stuck trying to find an efficient formula to find the data.
Here are 2 examples of the exported format of this report. For each "Item Number" it's listing all the parts it's used in. This might be just one SKU, or 15 SKUs, or none. So this causes sub-header area to not be a consistent size. Each new Item number gets this same format. I've got 8000+ Item numbers, each output this same format.
here is the array formula:
{=INDEX($B$1:$B$70600,SMALL(IF("Item Number:"=$A$1:$A$70600,ROW($A$1:$A$70600)-ROW($A$1)+1),COUNTIF(INDIRECT("$A1:$A"&ROW()),"Item Number:")))}
My formula basically looks for the SKU (i.e. 35376) and reports back the above Item number it uses (i.e. 02859). It does this by finding the row number of the SKU, and then counting the number of strings "Item number:" from the top to current row, and reports the last one.
**
Created By: Employee
Create Time: 01/08/2015 04:16:16 PM CST
Where Used Report
Item Number: 02859
Description: Packaging 35376
Level Subclass Number Rev Description Find Num Qty BOM Notes
.. 2 SKU 45268 A MCO-01101 Product Name 0 1
Created By: Employee
Create Time: 01/08/2015 04:16:16 PM CST
Where Used Report
Item Number: 02858
Description: Packaging 35345
Level Subclass Number Rev Description Find Num Qty BOM Notes
.. 2 SKU 35376 E ECO-07812 Product name 0 1
.. 2 SKU 39022 A MCO-01198 Product Name 0 1
.. 2 SKU 39033 A MCO-01187 Product Name 0 1
**
However, my current function is crashing out as i've got 70k rows it's searching through.
What I'd rather do, is simply look UPWARDS in the sheet to find the row number of the last header value (i.e. "Number") or even just the last empty cell. Instead, it seems that most of the functions are geared around looking down to the next value. Which forces me to look from the Top to the current row.
Anyone know how to look Up from a given row to find the last blank Cell?
You can use LOOKUP in various ways to get the last occurrence of some value, e.g. this formula in row 100 will find the last instance of "Item Number:" in column A above and return the corresponding value from column B
=LOOKUP(2,1/(A$1:A99="Item Number:"),B$1:B99)
This can be fast if you know how many rows you need to look at, e.g. if the previous "Item number" will always be within 30 rows you can set the range in the formula to look at only 30 rows
It's possible using SUMPRODUCT, but s it searches all 10xxxxx cells in a column, don't have too many, else the spreadsheet will slow to a crawl.
=INDEX(B:B,SUMPRODUCT(MAX((A:A="Item Number:")*ROW(A:A))))
This will return the data in column B where the last "Item Number:" appears
Related
I have some code I have used from a previous problem. It searches a library for a string than records all possible matches of the subtext (what I am searching for). I want to change it to record the matching numbers coded value or the next column over. This is a repeated process so my library would have to record the same value multiple times in random order.
This is the code I used for my previous problem...
=INDEX($A:$A,AGGREGATE(15,7,ROW($A:$A)/(ISNUMBER(SEARCH($E14,$A:$A))),COLUMN(A:A)))
I want this code to extract only the second column of information that goes with the value of the first column. I would like it to look like this when it's done. I'm just recording the next column over instead of the column I'm searching in.
A Combination of Index() and Match() may be useful here. Here is an example:
Data:
A B C
1 ID Qty Desc
2 10 2 Nut
3 20 4 Bolt
4 30 6 Washer
=INDEX(C2:C4,MATCH(<search-for>,A2:A4,0))
This formula for the table will return the description for the item that matches the value in the ID column.
I am making a log for work and in one of the columns, I need a formula that fills each cell with the latest text information from another sheet in the same workbook. I have attached a picture of the worksheet I am working in and a picture of the referenced worksheet.
The worksheet I need the formula in
The worksheet with the reference cells
In image 1, there are 2 column titles highlighted. Column 'A' and Column 'S'. Column A is the id of one of my animals, and column S is supposed to have a date/initial in there for my macro to work. However, people forget to fill it in and only fill it in the sheet from image 2 in Column 'P'. Because we reuse the same animal more than once the information that goes into column S in the first image always needs to be the newest information from the reference sheet. I know how to do a VLOOKUP with the dates, I have already done those, but because I need the cell to populate with text instead of numerical values, I am having trouble.
I will list some formulas I have tried that are supposed to go from the bottom to the top but don't work and maybe just need to tweak and some that work if I was going from the top to the bottom.
Formulas that don't work going from the bottom to the top but I'd think would:
=LOOKUP(2,1/(FIND(A18,BREEDING!D:D)),P:P)
=INDEX(BREEDING!P:P,MATCH(A21,BREEDING!D:D,0))
=LOOKUP(2,1/(BREEDING!D:D=A21),BREEDING:P:P)
Formulas that do work but go from the top to the bottom:
=(VLOOKUP(A17,BREEDING!D:Q,13,FALSE))
References:
Column A: Animal ID that is present in the 1st image
Column D: Animal ID that is present in the 2nd image
Column S: 'Date Weaned' cell that will contain the formula and information from the 2nd image should populate into
Column P: The actual date weaned that should go into column S of the 1st image
TL;DR
In image 1, cells in column S should have the latest text information from column P of image 2 if the information from Column A of image 1 matches the information from Column D of image 2
Formula that you could use is below
=INDEX(BREEDING!P:P;AGGREGATE(14;6;ROW(BREEDING!D:D)/(BREEDING!D:D=A2);1))
how it works - the index is simple, the aggregate the is main thing - it uses 14 as first parameter which is function LARGE (return k-th largest value) and then the 6 is the most important, because that means "skip errors". This is vital, because when you divide by (BREEDING!D:D=A2) it divides by 0 or 1 based on false/true so creates lot of errors and keeps only the lines with Animal ID equal to Animal ID of the line. Then it uses LARGE function on all lines with that Animal ID and because of the last part ";1))" it returns the highest row number where the Animal ID matches. This way you should be able to get the value from your second sheet for the newest (highest row number) line.
The formula can be quite resource-intensive so you might have to repaste as values - if you are periodically running a macro on the data you can have it also apply the formula and then change to values if it gets too long to calculate every time you want to change something...
I have a table with 2600+ rows, related to towns in my region and their population; each town has 11 rows, one for each age class (0-9, 10-19, and so on).
I need to get the sum of the population of each town; of course I can do it manually but it's a never ending job; I wonder if there's some kind of command that tells excel to do the sum every 11 rows and do it for all the towns.
I think it's a kind of loop but I have no idea about how to do it.
The problem can be reduced by using the SUMIF function. The question then becomes how to apply this to your dataset.
Assuming one of the columns in your 2600+ rows contains the town name (or another unique identifier), and you have a list of towns (or other unique identifier), the below method can be used.
The formula in E2 is =SUMIF(A:A,D2,C:C), and in E3 =SUMIF(A:A,D3,C:C). A to C is the list of all data, D is a list of towns.
For a VBA solution, you should be able to use a step in the loop.
So if you wish to step by 11 rows at a time.
Public Sub IterateRows()
Dim rData As Range, rPtr As Range
Dim dSum As Double
Dim i As long
Set rData = Sheet1.Range("A1:A1000")
For i = 1 To rData.Rows.Count Step 11
Set rPtr = rData(1).Resize(11).Offset(i - 1)
dSum = Application.WorksheetFunction.Sum(rPtr)
Next
End Sub
If you want a worksheet function solution, you will probably have to use the MOD operator and check for when the value is zero..
You can also try this manual method which is not a never ending job; i.e.:
in E11 put your formula as =SUM(C1:C11)
copy range E1:E11
select range E12:E2600 and paste special function
Do you have any reference columns? As in...say for example Column A has the Town Name, and Column B has the Age Class, and Column C has the values.
Going down the rows Column A will have repeating town names, yes?
Like this:
Town - Age Class - Pop
Wherever - 0-9 - 1000
Wherever - 10-19 - 2000
Wheverer - 20-29 - 2500
Assuming you have maintained the data structure (NO GAPS) a possible solution in Column D (or whatever column just make sure you change the references) could be (putting this in D2 and dragging it down the length of your sheet):
=IF(A1<>A2,SUM(INDIRECT("C"&ROW(A2)&":C"&SUMPRODUCT(MAX((A:A=A2)*(ROW(A:A)))))),D1)
This works if you have any amount of rows per town, so long as you SORT by town name so the same names are next to each other in the list and there are no gaps.
In the above test data set I subtracted 250 from each Values count per Town going down (each class has 250 less than the previous city) just to show some variation in the output...you can see each city has 2750 (250 * 11) less pop than the previous.
Basically it builds an array with a starting position of "not the town above" in the first row it encounters a new town name to an ending position of "last (max) position of new town in same list" so that is how it doesn't matter how many rows you have per town. From 1 to memory limit basically, I think. :)
ALTHOUGH, this also works:
=SUMIF(A:A,A2,C:C)
Yep. Not kidding just drag that down Column D...
Assuming the following structure
This is a very easy task using a pivot table.
For LibreOffice Calc:
Just select the complete data area including the column headers (in my example: A1:C13);
Menu Data -> Pivot Table;
Current selection;
Following settings for Pivot table:
(drag the Town field into the Row Fiels area, and the Count field into the Data fields area. LO Calc will offer to calculate the Sum of the count entries by default).
Hit OK - the resulting pivot table will look like this:
This solution has the advantage that the source data area hasn't to be sorted by town, and it doesn't matter if some towns don't have nine value rows each. Additionally, you don't need any formulas.
EDIT:
You can work with the contents of the pivot table the same way as with calculated results. For example, you could use the pivot table values to calculate the sum for some of the towns (in my example, calculate the sum for town B and C based on the pivot table values B3 and B4 respectively):
You could do this with the MOD function, which gives the remainder of division. You could look at each row number and if its MOD of 11 equals zero, then it's the row you're looking for.
I am counting 10 items in each section in your example so I'm not sure I completely understand. Let's assume you need to sum every row that ends in a 9 (A9, A19, A29, etc.). You can replace the 9's below with an 11.
=ROW(A9) gets you the row number.
=MOD(ROW(A9),9) gets you a TRUE or false on weather that number is divisible by 9. If it is a multiple of 9, it will return the number 0.
Now use the SUM function and hit CONTROL+SHIFT+ENTER to complete it. Note that the formula bar indicates that this is an array function by using curly braces. You don't need to type those in yourself.
{=SUM(A1:A9*(MOD(ROW(A1:A9),9)=0))}
I am having a really tough time finding a way to pull data from one sheet to another for a specific task.
On sheet1 I have 42005 (jan 1, 2015) in A1 and it goes to 42735 (Dec 31, 2016)
------A1------|42005|42006|42007|42008|...
Employee 1|-Yes--|-Yes--|-Yes--|-Yes-|...
Employee 1|-Yes--|-Yes--|-Yes--|-Yes-|...
I Need a "Yes", "No", or "Different Unique ID" to show up in the above list in the second row for conditional formatting from the data below. If the date in the header is listed in the bottom table, then i need a unique ID.
On sheet2 I have date ranges that employees work (45 days at work and 7 days off, for example)
Employee 1 | Employee 1 0.01| Employee 2 | Employee 2 0.01
Start--------- | End-----------------|Start-----------|End
42005------- | 42049---------------|42005---------|42049
45------------ | 10--------------------|45--------------|10
42060------- | 42104---------------|42060---------|42104
45 ----------- | 10--------------------|45--------------|10
42115------- | 42159---------------|42115---------|42159
45 ----------- | 10--------------------|45--------------|10
I need a way to match the current date to the start and end dates that are listed, they need unique ID as the result of an IF function for conditional formatting. This notes that it is either the beginning date or the end date which is considered a "travel day".
Basically, I need B2 in the top example to say IF an exact match of the above date in A2 can be found in column1 or column2 of employee 1's [section] in the table, then "unique ID". What I cant figure out is how to search in BOTH employee 1 and employee 1 0.01 columns depending on the name field in the top.
The name column in the top example is a list drop down, so i have to find a dynamic formula for this. Manually assigning a range to each cells lookup fields wouldn't work.
=HLOOKUP(B$2,Sheet2!$A$1:$GR$340,MATCH($A2,Sheet2!$A$1:$GR$1),FALSE)>=100,18, "false")
Clearly that doesn't work, but was an idea to try to get the search in the right area. No way i can find the correct column for the name, then select that column +340 rows, and +1 column to the right for the proper range, then look for specific value?
Is there a way to achieve this?
If I understand this correctly, you can solve this along these lines:
Find the column matching the employee name
Search the column to see if there is a match to the date value.
If there is no match, then search the next column to the right for a matching date value.
If there is no match in the second column, then return a value to indicate failure.
This formula is going to be really long and complicated so I'll break it up as best I can. You can start by finding the column matching the employee with a match function. This will return the column number.
=match(EmployeeName, EmployeeNames, 0)
Next, we'll want to search this column with a vlookup but you have to refer to the column by column number and not by letter. To do that, use indirect(address()). Address works by using the row number and column number to refer to a cell. We'll use one for the start of the column and one for the end of the column. Plug in the match formula from above and we have the range to search.
=vlookup(DateValue,indirect(Address(1,match(EmployeeName,EmployeeNames,0))):indirect(address(500,match(EmployeeName,EmployeeNames,0))),1,0)
Note that I used 500 as the end of last row of the column to be searched. You can make it more if needed.
So far this formula will return the date if the date is found in the first column matching the employee name and an error if there is no match. We still have to search the second column if there wasn't a match. I like to use the iferror() function for this. Put the formula above as the first argument of the iferror and also as the second. We'll modify the second to search the next column over. Since we are using the column numbers, we can just increment over by adding 1 to the column.
=iferror(vlookup(DateValue,indirect(Address(1,match(EmployeeName,EmployeeNames,0))):indirect(address(500,match(EmployeeName,EmployeeNames,0))),1,0), vlookup(DateValue,indirect(Address(1,match(EmployeeName,EmployeeNames,0)+1)):indirect(address(500,match(EmployeeName,EmployeeNames,0)+1)),1,0).
Almost there, now we have to handle the error if nothing is found in the second column as well. Wrap the second vlookup in an iferror and some constant at the end.
=iferror(vlookup(DateValue,indirect(Address(1,match(EmployeeName,EmployeeNames,0))):indirect(address(500,match(EmployeeName,EmployeeNames,0))),1,0),iferror( vlookup(DateValue,indirect(Address(1,match(EmployeeName,EmployeeNames,0)+1)):indirect(address(500,match(EmployeeName,EmployeeNames,0)+1)),1,0),"No Match").
When you set up the conditional formatting, you would set the formula to check if the cell value is (or is not) "No Match".
This is a confusing request.
I have an excel tab with a lot of data, for now I'll focus on 3 points of that data.
Team
Quarter
Task Name
In one tab I have a long list of this data displaying all the tasks for all the teams and what Quarter they will be on.
I WANT to load another tab, and take that data (from the original tab) and insert it into a non-list format. So I would have Quarters 1,2,3,4 as columns going across the screen, and Team Groups going down. I want each "task" that is labeled as Q1 to know to list in the Q1 section of that Teams "Block"
So something like this: "If Column A=TeamA,AND Quarter=Q1, then insert Task Name ... here."
Basically, if the formula = true, I want to print a list of those items within that team section of the excel document.
I'd like to be able to add/move things around at the data level, and have things automatically shift in the Display tab. I honestly have no idea where to start.
If there is never a possibility that there could be more that 1 task for a given team and quarter, then you can use a formula solution.
Given a data setup like this (in a sheet named 'Sheet1'):
And expected results like this (in a different sheet):
The formula in cell B2 and copied over and down is:
=IFERROR(INDEX(Sheet1!$C$2:$C$7,MATCH(1,INDEX((Sheet1!$A$2:$A$7=$A2)*(Sheet1!$B$2:$B$7=B$1),),0)),"")
I came across this situation. When I have to insert the values into a table from an Excel sheet I need all information in 1 Column instead of 2 multiple rows. In Excel my Data looks like:
ProductID----OrderID
9353510---- 1212259
9650934---- 1381676
9572474---- 1381677
9632365---- 1374217
9353182---- 1212260
9353182---- 1219361
9353182---- 1212815
9353513---- 1130308
9353320---- 1130288
9360957---- 1187479
9353077---- 1104558
9353077---- 1130926
9353124---- 1300853
I wanted single row for each product in shape of
(ProductID,'OrdersIDn1,OrderIDn2,.....')
For quick solution I fix it with a third column ColumnC to number the Sale of Product
=IF(A2<>A1,1,IF(A2=A1,C1+1,1))
and fourth Column D as a placeholder to concatenate with previous row value of same product:
=IF(A2=A1,D1+","&TEXT(B2,"########"),TEXT(B2,"########"))
Then Column E is the final column I required to hide/blank out duplicate row values and keep only the correct one:
=IF(A2<>A3,"("&A2&",'"&D2&"'),","")
Final Output required is only from Column E
ProductID Order Id Sno PlaceHolder Required Column
9353510 1212259 1 1212259 (9353510,'1212259'),
9650934 1381676 1 1381676 (9650934,'1381676'),
9572474 1381677 1 1381677 (9572474,'1381677'),
9632365 1374217 1 1374217 (9632365,'1374217'),
9353182 1212260 1 1212260
9353182 1219361 2 1212260,1219361
9353182 1212815 3 1212260,1219361,1212815 (9353182,'1212260,1219361,1212815'),
9353513 1130308 1 1130308 (9353513,'1130308'),
9353320 1130288 1 1130288 (9353320,'1130288'),
9360957 1187479 1 1187479 (9360957,'1187479'),
9353077 1104558 1 1104558
9353077 1130926 2 1104558,1130926 (9353077,'1104558,1130926')
You will notice that final values are only with the Maximum Number of ProductSno which I need to avoid duplication ..
In Your case Product could be Team and Order could be Quarter and Output could be
(Team,Q1,Q2,....),
Based on my understanding of your summary above, you want to put non-numerical data into a grid of teams and quarters.
The offset worksheet function will work well for this in conjunction with the match or vlookup functions. I have often done this task by doing the following steps.
In my data table, I have to concatenate the Team and quarter columns so I have a unique lookup value at the leftmost column of your table (Note: you can eventually hide this for ease of reading).
Note: You will want to name the input range for best formula management. Ideally use an Excel Table (2007 or greater) or create a dynamically named range with the offset and CountA functions working together (http://tinyurl.com/yfhfsal)
First, VLOOKUP arguments are VLOOKUP(Lookup_Value,Table_Array,Col_Index_num,[Range Lookup]) See http://tinyurl.com/22t64x7
In the first cell of your output area you would have a VLOOKUP formula that would look like this
=Vlookup(TeamName&Quarter,Input_List,Column#_Where_Tasks_Are,False)
The Lookup value should be referencing cells where you have the team names and quarter names listed down the sides and across the top. The input list is from the sheet you have the data stored. The number three represents the column number the tasks are listed in your source data, and the False tells the function it will only use an exact match in your putput.