I have an excel sheet with 2 columns
Column A = "CA", "CR" or "IN"
Column B = Date & time format DD/MM/YYYY HH:MM
I want to make a count at the bottom of a column for each row that has this criteria:
i) Row 1-8 = "CA"
ii) Row 1-8 needs to check for a time range, namely > "17:00" and < "04:59"
This is what I've come up with so far:
=COUNTIFS(A2:A8,"CA",B2:B8,RIGHT(TEXT(B2:B8,"hh:mm"),5)>"04:59"), B2:B8,RIGHT(TEXT(B2:B8,"hh:mm"),5)<"17:00")
I presume using a range within a the text function is wrong, but don't know how to resolve this.
Because Column B is in a date and time format, I'm having to change it to a string within the function so I can make a test on just the time - Maybe there's a better way?)
Thanks
The problem with COUNTIFS is that you can't manipulate the conditions a lot. You could insert a column containing the time only, in which case you could use COUNTIFS but if you cannot, you can use SUMPRODUCT for substitute:
=SUMPRODUCT((A1:A6="CA")*(((TEXT(B1:B6,"hh:mm")*1>TIME(17,0,0))+(TEXT(B1:B6,"hh:mm")*1<TIME(5,0,0)))>0))
This applies a few conditions on an example range A1:B6:
(A1:A6="CA") that ensures that the row has CA,
(TEXT(B1:B6,"hh:mm")*1>TIME(17,0,0)) that ensures that the time is above 17:00
(TEXT(B1:B6,"hh:mm")*1<TIME(5,0,0)) that ensures that the time is before 05:00 (You have 4:59 in your question, if you really meant less than 4:59 then change this part).
The + for the last two conditions 'OR's the two conditions, then the whole thing is 'AND'ed with the first condition.
This is difficult to do with COUNTIFS because you can't modify ranges with functions.....but you can do that with SUMPRODUCT - try this
=SUMPRODUCT((A2:A8="CA")*(MOD(B2:B8,1)<"17:00"+0)*(MOD(B2:B8,1)>"04:59"+0))
I'm assuming that you want between 04:59 and 17:00 - in your point ii) you show it the opposite way to what you have in your formula
MOD extracts the time from the date/time so it can be compared against a time range. If you are counting within a range including whole hours, e.g. 5 to 16 inclusive you can use HOUR function without MOD, i.e.
=SUMPRODUCT((A2:A8="CA")*(HOUR(B2:B8)>=5)*(HOUR(B2:B8)<=16))
You do not need to deal with strings at all for the time. Excel provides with quite a few date&time functions, enough in your case.
A concise formula is
=SUMPRODUCT((A1:A8="CA")*(MOD(B1:B8,1)<=TIME(17,0,0))*(MOD(B1:B8,1)>TIME(4,59,0)))
Notes:
I assume you meant <=17:00, instead of <17:00. It is easy to modify the formula if I was wrong.
You used A2:A8, but you probably wanted A1:A8, as per the text. It is easy to modify the formula if I was wrong.
COUNTIFS is usually much less flexible than SUMPRODUCT (combined with other functions as MATCH, INDEX, SUM, etc.)
PS: as barry houdini points out, the OP asks for two opposite time ranges. I have chosen here one of them.
Related
I am trying to find a difference between 2 dates using networkdays and additionally if both dates are equal, have to make the value as 0. But unable to get the result.
You can try
if(DATEVALUE(A1)=DATEVALUE(A2),0,NETWORKDAYS(A1+1,B1)
#Ron Rosenfeld has pointed out that my testing led to wrong conclusions. Therefore I increased the volume of my tests. They continue to show that ...
Comparing the two dates and adding a day gives erratic results, and that
The naked NETWORKDAYS function as designed by Microsoft gives the most useful result.
In the table below the original function is in column C, your function (modified to work by #Ron Rosenfeld) in column D and two variations thereof in columns E and F. The lower part of the table shows results where both days are the same while the dates are 2 days apart in the upper part.
The tables show that the original formula counts both the start and the end days as well as all days between them, subtracting weekend days, except when start and end days are the same. In other words, the original function already treats the case of A1=B1 differently.
However, if an adjustment is to be made it should preferably be made to the result of the formula, not be modifying the date before they are processed. This is demonstrated in column F.
The formula in column E takes up your attempt to modify one of the dates (the end date could be modified too) and makes this conditional. The difference as compared to your formula is that you apply in fact two separate calculations, one where the result is always 0 (when dates are equal) and the other where the start date is advanced by one day unconditionally. If it suits your purposes that method can still be applied but the formula in column E shows how the date modification can be made conditional.
The need to apply conditions arises from the essential shortcoming of your formula in that it applies the wrong condition. Different treatment for when dates are equal is already incorporated in the basic function. Any further modification must take the involved weekdays into account, not (necessarily) only the interval between the dates.
Why do you put your formula arguments in quotes? That just changes them into strings, which is why your formula doesn't work.
I assume from your formula that you just don't want to count the first day. In which case it will work as you have it, if you merely remove the double quote marks.
I have two columns of dates. One is the move in date and the other the move out date. I want to figure out how many days the tenant was there during a second date range. for example: how many total "bed days" did we have in the month of July? 7/1/2016-7/31/2016
This function calculates the number of days each tenant was there each month but I would like it if I could get the entire calculation into one cell without creating a dummy column for each month.
=MAX(0,MIN(EOMONTH($B$2,0),I14)-MAX($B$2,H14))
I tried to change a few things and use it as an array function but it is not working. I am very new to array functions so I may be doing it completely wrong.
=SUM(MAX(0,MIN(EOMONTH($B$2,0),I:I)-MAX($B$2,H:H)))
any help is much appreciated! Let me know if you need more info too.
Bad news - you can't use MAX and MIN in an array formula like this because instead of treating H and I as two arrays it just treats them as one big long array and you only get one value out of them.
You also need to add 1 to your original formula because if they moved in on the last day of the month (say) it should still count as one day.
If you replace the MAX and MIN with IF statements you get something like this
=SUM(IF(IF(EOMONTH($B$2,0)<IF(I2:I10="Active",TODAY(),I2:I10),EOMONTH($B$2,0),IF(I2:I10="Active",TODAY(),I2:I10))-IF($B$2>H2:H10,$B$2,H2:H10)<0,0,
IF(EOMONTH($B$2,0)<IF(I2:I10="Active",TODAY(),I2:I10),EOMONTH($B$2,0),IF(I2:I10="Active",TODAY(),I2:I10))-IF($B$2>H2:H10,$B$2,H2:H10)+1))
which has to be entered using CtrlShiftEnter
A useful tip if you are new to arrays is not to include more rows in an array formula than you need to because it will be slow, and test it first on a small number of rows so that you can step through it using Evaluate Formula if you run into trouble.
I want to count number of cells containing the value time. Eg: 05:29, 14:36, 22:05.
Here, these times are entered in indiviudal cells. And I want to count number of cells containing time. Like Time: 3. But not the time function or total time function
-Thanks
Assuming your data is arranged like this
you can use =COUNTIF(B1:L1,">0") to count the non empty cells, and you will get then this
If you want to check for late arrivals, use this formula = IF(Q2<>"",IF(Q2-Z2 >0,"L","N"),"") where I called Q2 the cell containing the arrival time and Z2 the cell with the expected arrival time. You will get a L for late arrivals, a N for an arrival on time.
Another solution along the same lines as L.Dutch is to use the IsNumber() function of excel. It requires two steps. First using that function and then summing the TRUE values. The one advantage of this method is that it makes it more explicit as to what it will add up.
Thought I'd provide this in case it is useful, but I would use L. Dutch's answer first.
I have tried to see if this question has been asked before, but I can't seem to find an answer.
I have a column of cells (>3000 rows), with either a value of 1 or 0 (call this column A). The value will depend on the value in column B (which will contain either a value or nothing). The values in column B are a SUMIFS function based, summing from column C, and based on months in column D.
The values in B are paid out on the first business day of the next month. So, the SUMIFS function will calculate the dates that match the last month. This works well in theory, however, not every first business day is the first day of the month. This leads the SUMIFS function to not include everything in the correct month, and allows for some discrepancy, which, when you are dealing with people's money is not great. Further, this discrepancy is compounded across multiple periods (in some cases, there are over 100 periods, and a discrepancy of $1 in period 1 amounts to nearly $1000 in period 100)
What I am wondering is:
Is there any way that I can tell the SUMIFS function (column B) to stop when the value in column A is 0? This would tell the SUM function start the summing from the current value in column B and continue the function to the cell below the preceding value in column B.
I've seen suggestions that the MATCH function may work, but I can't see how to do this with either COUNT or SUM.
For security reasons, this solution needs to be entered into the cell, and can't be VBA. Also, it can't be too large, as it will need to be replicated across 200 worksheets in the workbook (not my file originally, and I would have done it differently, but that is another story). There is no problem entering another column or two if that is required.
Any help is gratefully appreciated.
EDIT:
Unfortunately, I can't post an image of the screenshot. I've included a similar screenshot (columns are not the same layout, but hopefully it gives the idea) here:
Rates calculations
The SUMIF formula is (for B2)
=SUMIFS(C2:C35,D2:D35,D2-1,A2:A35,1)
This works fine if I want all the values in the month, irrelevant of when the payment was made.
However, what I need the formula to do is:
SUM (C2:C35,D2:D35,D2-1, but stop when the first 0 is encountered in A2:A35)
Thanks
The INDEX function can provide a valid cell reference to stop using a MATCH function to find an exact match on 0.
This formula is a bit of a guess as there was no sample data to reference but I believe I have understood your parameters.
=SUMIFS(C2:index(C2:C35, match(0, A2:A35, 0)), D2:index(D2:D35, match(0, A2:A35, 0)), D2-1)
This seems to be something that will stand-alone and not be filled down so I have left the cell addresses relative as per your sample(s).
I want to program a cell to calculate the number of days I have left before I meet a deadline.
I would like to do this without reference cells, unlike this tutorial.
An (incorrectly formatted) example of the kind of formula I want would be:=(3/2/2015-TODAY()), where 3/2/2015 is my deadline. This yields some negative serial number,-42051.00, which yields a #NUM! error when put into the DAY formula.
Any idea how to do this without putting TODAY() and 3/2/2015 into their own reference cells? I would like to use functions to keep these paraments completely embedded in the formula.
Right clock the cell with the answer and reformat it as NUMBER. You want to use the Days function not the date function.
=DATE(2015,3,2)-TODAY() is what you want, but I would recommend doing the date in a separate cell for a number of reasons and using "today()" in the formula.
EDIT: Anyone trying to find midpoints would use the date function in this case.
Also, as a general rule for people trying to subtract dates the two trouble shooting methods you want are
A) Check your format-If you want number of dates, it needs to be set as number, if you want a date, you need it to set as date. If you get a long decimal it means you have it formatted as general OR your expression returns a date value rather than a number value. Refer to my original answer.
B) Reverse your dates. Depending on the function and what you want, you may need to move the dates around.
=DATEDIF(DATEVALUE("03/02/2015"), TODAY(), "d")