Find within an existing find loop in Excel Macro - excel

Question

I have a excel spreadsheet where I have values in a form format, I need to convert them into tabular format. example -
Project ID/Name: 3001 Miscellaneous Improvements
Location: This is Project Location.
Description: This is the project description. This is the project description. This is the project description. This is the project description. This is the project description. This is the project description. This is the project description. This is the project description.
Justification: This is the project Justification. This is the project Justification. This is the project Justification. This is the project Justification. This is the project Justification. This is the project Justification. This is the project Justification.
Duration: Q1 2013 to Ongoing
Status: This is some status
Each block starts with Project ID/Name, however, Description and Justification can vary according to the size of text they have. All the headings are in Column A. If I use Find for ProjectID - and use offset at a fixed length it works but if Justification and description are bigger or smaller they don't fall in correct place. Please help.

Answer 1

You can use TextToColumns. Example:
'Split this cells when find ':" or <TABS>
[A1:A6].TextToColumns Destination:=[A1], DataType:=xlDelimited, _
TextQualifier:=xlDoubleQuote, Tab:=True, OtherChar:=":", _
FieldInfo:=Array(Array(1, 1), Array(2, 1)), TrailingMinusNumbers:=True

Answer 2

From what I understand, you want to convert a vertical "form" into a table of data. I suggest adding that data to an existing table.
Here's the code.
You'll need to edit some variables (sheet/range names)
Public Sub test()
'insert your code to get each Worksheet and it's column range here
transferFormDataToTable Range("Sheet1!B1:B100"), Worksheets(2).ListObjects(1)
End Sub
Public Sub transferFormDataToTable(yourRangeB As Range, dbTable As ListObject)
' make a reference to the form data range
Dim formRange As Range
Set formRange = yourRangeB
'create a new ListRow in your target table
Dim listR As ListRow
Set listR = dbTable.ListRows.Add
'transfer the data from form to the new ListRow
Dim lastHeader As String
lastHeader = ""
Dim targetColumnOffset As Integer
targetColumnOffset = 0
Dim currentColumn As Integer
currentColumn = 0
Dim i As Integer
For i = 1 To formRange.Count
'if the row's header is not empty and different than previous row
'then we'll know we have a new column of different type of data
If lastHeader <> formRange(i).Offset(0, -1).Value And formRange(i).Offset(0, -1).Value <> "" Then
lastHeader = formRange(i).Offset(0, -1).Value
targetColumnOffset = 0
currentColumn = currentColumn + 1
End If
'this loop captures data that might have been placed in columns to the right of the input cell
Dim rowString As String
rowString = ""
Dim j As Integer
j = 0
Do While True
If formRange(i).Offset(0, j).Value <> "" Then
If rowString = "" And targetColumnOffset = 0 Then
rowString = formRange(i).Offset(0, j).Value
Else
rowString = rowString & "; " & formRange(i).Offset(0, j).Value
End If
j = j + 1
Else
Exit Do
End If
Loop
If targetColumnOffset = 0 Then
listR.Range(currentColumn).Value = rowString
Else
listR.Range(currentColumn).Value = listR.Range(currentColumn).Value & rowString
End If
targetColumnOffset = targetColumnOffset + 1
'Exit the loop if it seems to get the end
If formRange(i).Value = "" And formRange(i).Offset(0, -1).Value = "" Then _
Exit For
Next i
End Sub
Notes:
Excel has weird bugs occasionally when creating editing with VBA empty tables that have only 1 or 2 rows. I suggest using this macro only when your table has 3+ rows.
Send me a note if you want a much more complete version of this. Namely, a problem you might eventually have with this short version is that the code will screw up if a user switches columns around.
EDIT
I just adapted the code to your requirements. This is bound to get buggy eventually though. I'd really look into convincing the team about just how much they need to find a more appropriate tool. Good luck.