I have a table which is something like this:
Customer ID | Review Flag | Date Received
London Official 27-May-14
London Official 29-May-14
Reginald Official 29-May-14
Reginald Official 29-May-14
Townie Official 05-Jun-14
FHAR_L Unofficial 05-Jun-14
Reginald Official 10-Jun-14
Akmed Official 10-Jun-14
PALNEES Unofficial 11-Jun-14
Akmed Official 11-Jun-14
Woody Official 11-Jun-14
Woody Official 11-Jun-14
Sarah Official 11-Jun-14
I want to count the number of unique official cases over the last 2 weeks. So for example, the result for this particular table would be 5 cases and not 7.
My current implementation is to construct a pivot table, put the customer ID as the row and the value then run a count function on the value column as the ouput. The problem with this is the user needs to go in and change the filters on the pivot table every day, which can get quite confusing because we don't get a case everyday. For example, as some months have 31 days, a situation arises where if we don't receive a case on the 31st then we should not count cases received on the 30th when we are on the 13th of the next month. So ideally, I'd like this solution to be formula-based.
I've read alot about counting uniques in excel but they all seem to be confusing and complicated. Also, they seem to be based off a condition which makes it incompatible with COUNTIFS, which is the function I should use when trying to take into account 'review flag = official' and 'date range = cell1 < x <= cell2'.
Of course, I can do this in VBA but I was wondering if there is a formula-based solution available.
I've worked it out using the SUM(1/COUNTIFS(...)) method of counting unique items in a list.
The formula I got was: =SUM(IF(("Official"=R18:R1000)*(D18:D1000>TODAY()-14),1/COUNTIFS(R18:R100,"Official",C18:C1000,C18:C1000,D18:D1000,">"&TODAY()-14)),0)
Where column names R = review flag, D = date received, C = customer ID, and the dataset starts at row 18.
How I think this works: We have a left hand side array (the IF array) and the right hand side array (the COUNTIFS) array. The COUNTIFS array finds out the number of occurences each binding happens, i.e. at array row[10] it would ask "how many times does the 'Woody, Official, 11-Jun-14' appear together?". The left hand side array looks at which rows match our targetted conditions, returning true or false each row. The SUM function then adds up all the rows in the right hand side array where the left hand side array says that that particular row is TRUE, but as we did 1/ earlier we would get each binding summing up to only 1, thus simulating a unique.
An Important Thing to Remember:
When using array formulas, make sure that all your arrays are of the same size, otherwise you will get an error.
Related
I have been working on a little project in which I analyze some data from a game that I play. My dataset looks like this:
As you can see, it consists of:
Match ID
Map the match was played on
Team name
First pick, second pick and third pick (characters/players)
Points the teams won from this match
What side they played on (A or B)
Who won
Whether they're in the top 64 teams
Currently I am trying to analyze how certain picks perform against other picks. For example, I would like to see how the Xelor first pick (cell D2) performs against all other first picks. To do this, I would need to count the amount of times the Xelor first pick played against all other first pick, and how many times the Xelor pick won. I don't have any problems doing that, but the catch is that I need to make sure I only compare the Xelor first picks with other first picks from the same match (same match ID). For example, I would compare the Xelor first pick (D2) vs the Steamer first pick (D3), as they share the same match ID.
I came up with a messy solution earlier with simple formulas, but it made for a table that had no data every other row, which resulted in some problems analyzing the data. I am now struggling with the Index and Match functions to make a pretty table for my needs, but I am having a hard time.
If anyone could give me a hand on how to do this, or has any clever ideas on how to analyze all picks vs other picks, let me know!
So, it turns out that both the Unique function and the Xlookup functions made this an easy problem to solve.
First, I made a new column showing just the unique match ID values:
=UNIQUE(A:A)
Then, next to that column I looked up the first pick of the A side team using Xlookup:
=XLOOKUP(M2;A:A;C:C;;0;1)
I then did the same in another column for the team on the other side using an inverse search direction:
=XLOOKUP(M2;A:A;C:C;;0;-1)
Lastly, to see which of the two first picks won, I used this formula in a fourth column:
=IF(XLOOKUP(M2;A:A;H:H;;0;1)="Win";N2;O2)
This resulted in the following table (M:P):
Thanks for the help, David!
You could try something like this in M2 cell:
=IF(L2="","",COUNTIFS(TB_GAMES[W/L/D],"Win",
TB_GAMES[Pick 1],L2,TB_GAMES[Match],$K$2))
Then you can expand the formula down.
In L column you have the unique values from users given the Match (K2) and the Pick 1 column values.
=UNIQUE(FILTER(TB_GAMES[Pick 1], TB_GAMES[Match]=K2))
Update
In case you want to calculate the scores for all the Pick 1 players at once. You can try the following:
=LET(winSet, FILTER(TB_GAMES[Pick 1], TB_GAMES[W/L/D]="Win"),
matches,XMATCH(winSet, UNIQUE(winSet)),
freq,FREQUENCY(matches, UNIQUE(matches)), SORT(HSTACK(UNIQUE(winSet),
FILTER(freq, freq<>0)),2,-1)
)
Note: Because we are using a FILTER function we cannot use as range input argument for COUNTIF or COUNTFS, so we try to use XMATCH/FREQUENCY as a way to achieve the same result. For more information about this see my answer to the question: How to count the number of trades made on a Excel spreadsheet using a custom conditional formula?, we use here the same idea and the explanation would be the same.
The HSTACK function is used just to combine the result having the winners and the number of wins for each player. Finally the result is sorted by score.
This would be the result on O2 cell:
I'm not too sure how to word this problem so, I apologize for the vagueness. Here is what I am trying to do though:
I have a large Excel table with a ton of values, I however, only care about 3 columns. The three columns I have are "Project Name", "Active/Planned", and "Week of Month". Here is an example of some values I would have:
Project Name
Active/Planned
Week of Month
StoreProj
Active
2021-07 Jul-Wk1
SecProj
Planned
2021-07 Jul-Wk2
StoreProj
Active
2021-07 Jul-Wk1
Now, I have used a formula to get the number of projects based on a specific week month and avoiding duplicate values for the project name. The code I used returns an integer of the number of projects. Here is what I used:
=IFERROR(ROWS(UNIQUE(FILTER(Table[Project Name],Table[Week of Month]=2021-07 Jul-Wk1))), 0)
This works as intended. Now the issue I am running into is that I need to filter through these rows as I did previously, but now I need to include the "Active/Planned" column. So, I want to be able to see how many projects I have based off of the week of the month and return a number of projects (excluding duplicate names), but be able to filter through that integer output based off of the active/planned projects. So in a perfect scenario I can choose the week of month and if the project is "Active" or "Planned" and see the amount of projects I have.
This might be an easy fix so I apologize, I am just stumped, any help would be greatly appreciated. Thanks!
Work through that step by step, you've got the FILTER function which is giving data to the UNIQUE function, to the ROWS function, and then your IFERROR. However, the data about whether each line/row is 'Active' or 'planned' isn't passed out beyond the FILTER function, so can't be used by anything further on in the above sequence.
Boring theoretical advice out the way, try this;
=COUNT(IF(UNIQUE(FILTER( Table[[Project Name]:[Active/Planned]], Table[Week of Month] = "2021-07 Jul-wk1"))= "Active", 1))
Explanation:
FILTER(...) outputs records with the relevant date filter, however it outputs Table[[Project Name]:[Active/Planned]] - both columns, to ensure all relevant data is there.
UNIQUE(...) Then narrows that down to unique values, although by this stage I'm not 100% sure you need this.
IF(... = "Active", 1) then replaces the 'Active' outputs with 1s
COUNT() returns the number of cells in the above that contain a number (the 1s from the IF())
Yes, you can't use COUNTIF on arrays (and all except that last bullet point above are outputting arrays not single values) - and no, I didn't know that before attempting to answer this question, found it over at a different question!
I'm trying to put together a company excel sheet to keep track of the tickets we give out to senior sales to take out clients.
I put together a "Soonest Available Ticket" section to easily ID what games are coming up we still have tickets for. However, we don't give out tickets to every game and so I want to have these formulas return dates only of games that have not happened yet. Right now, they simply return the first unclaimed game which are all in the past.
I've tinkered with a few formulas, but I can't figure out how to only command it to look at dates today or later. Any ideas?
Below, in order, are my original Index formula, and then my attempts to only find upcoming games.
=IFERROR(INDEX(CubsDate,MATCH("Avail*",CubsTicketStatus,0),1),"Filled")
=IF(WhiteSoxDate>NOW(),IFERROR(INDEX(WhiteSoxDate,MATCH("Avail*",WhiteSoxTicketStatus,0),1),"Filled"),"Season Ended")
=IF(WhiteSoxDate>NOW(),INDEX(WhiteSoxDate,MATCH("Avail*",WhiteSoxTicketStatus,0),1),"Season Ended")
{=INDEX(WhiteSoxDate,(MATCH("Av*"&"*">TODAY(),WhiteSoxTicketStatus&WhiteSoxDate,0)))}
Assuming that "CubsDate" and "CubsTicketStatus" are named ranges of cells (the former containing dates and the latter the status, either "Avail" or "Filled"), then perhaps this will do what you want:
{=INDEX(CubsDate,MATCH(1,(CubsTicketStatus="Avail")*(CubsDate>TODAY()),0))}
Note that if there is no matching date after the current date, you'll get an #N/A result (which you could easily test for).
Here's a test I ran:
Note that the data here is in rows 25 - 31. Also, you'll need to format the result as a date.
Hope this helps!
Edit: Here's an explanation of how the Match function is being used. (I edited the answer so that future generations will find it more easily than if I added a comment.)
As a reminder (because I'm old and forgetful), the Match function takes three parms: Lookup Value, Lookup Array, and Match Type. So in
MATCH(1,(CubsTicketStatus="Avail")*(CubsDate>TODAY()),0)
we're looking for a value of 1 with a match type of 0 (exact match). That's the easy part. Our Lookup Array, however, is a little more complex. It consists of two tests multiplied by each other. So in each row, it looks at the value in CubsTicketStatus to see if it is "Avail" and it looks at the value in CubsDate to see if it's after today.
Each of those tests results in either TRUE or FALSE but, when you put them in the context of a mathematical calculation, they are 1 and 0. So if they're both TRUE, then you get 1 * 1, but if either (or both) is FALSE, you get zero. The Match function then returns the first row where both are TRUE -- that is, the first row where tickets are "Avail" and the date is after TODAY().
Many times, I am required to provide some type of break-down to the customers - an example is shown in the attached figure.
I have a table of data ("TABLE DATA" - which is some type of pivot) + Customer provides its official form, its structure must be preserved (highlighted in yellow ). Basically, I need to separate the cost details of CODE "A" and CODE "B" into 2 separated sections.
Customer requires me to provided details for each individual Part (example shows Part A - "Break-Down Part A)
Is there anyway to put a"ITEM" from "TABLE DATA" into Code A and Code B ? the rests can be solved by Vlookup (Price, Quantity) - note: "ITEM" is non-duplicated values . Thank you very much
Number your rows in the breakout using =1 and =A1+1 and then just use the formula ="B-ITEM"&TEXT(A1,"000"). If you want to skip making a counter column you could use ="B-ITEM"&TEXT(ROW()-1,"000") to just use the current row number (minus 1 or however many you need).
If your items aren't sequentially like that, but still unique, I would recommend adding counters on the original tab similar to what you have, which would let you quickly find the 5th A or 7th B, something that counts the previous instances of your current type, and then adds 1. For Row 6 you could do =COUNTIF(A$1:A5,A6)+1.
I have a worksheet, in where I need a search that does more than one query. The problem I am running into is this:
On the workbook there are two tabs, the first is Jobs, the second is OOR. In OOR there are multiple columns empty, Order Qty., Orig Promise Date, and Shop Order.
Now I know there are duplicates, and this is fine, what I am looking at now is to use Column B in OOR is a refrence. So in this case use B3 as the refrence point. which is a partial number of 48900421 Rev 2. What I want to do is this, use two refrence points.
I want to look up B3 in OOR, and use two points of refrence to gurantee the correct job is refrenced. Those two columns to refrence is in Jobs. The first is Column B which will always equal Dakota Systems, Inc., and the other will reference Column C, but this is where I don't know what to do here, I since C3 in OOR only shows 48900421, it will never find 48900421 Rev 2I thought about using something like this:
=IFERROR(INDEX(Jobs!$E:$E,MATCH(1,INDEX((OOR!$C:$C=$B3)*(Jobs!$C:$C="Dakota Systems, Inc."),1),0)),"")
But for some reason I am getting a blank when I don't think I should be. I'm loosing my sanity this late in the week, can someone help?
https://dl.dropbox.com/u/3327208/Excel/twosearches.xlsx
You don't seem to be referencing the right columns....and also you need a zero in the second INDEX function, not a 1
Try this version in in OOR!I3 copied down, using ISNUMBER(FIND to find your part number within other text:
=IFERROR(INDEX(Jobs!E$3:E$1000,MATCH(1,INDEX(ISNUMBER(FIND(B3,Jobs!C$3:C$1000))*(Jobs!B$3:B$1000="Dakota Systems, Inc."),0),0)),"")
format in required date format
Revised re comment below:
=IFERROR(INDEX(Jobs!E$3:E$1000,MATCH(1,INDEX(ISNUMBER(FIND(B3,Jobs!C$3:C$1000))*(Jobs!B$3:B$1000="Dakota Systems, Inc.")*(Jobs!A$3:A$1000=M3),0),0)),"")