In SharePoint 2010, i created an info path form and submitted it to SharePoint.
With Microsoft SharePoint designer i created a workflow for this form.
At this workflow I implemented removing permission from some group and getting contribute access to 2 person.
Now after 3 month, there are 450 item in form library.
And i want to add another person to (2 persons) that have contribute access.
So, i changed workflow in SharePoint designer.
It is correct for new items that created after this time. but i want this new workflow set to old item that before 3 month created!
how can I do that?
If I've understood the question correctly. That you want to add the new person to the existing permissions. Then don't do it through workflow.
Assuming that your 450 forms mean that there are 450 groups that need to be changed, the easiest way is to create a list of the group names and use PowerShell to add the new user to all of the groups.
Better still if you can, would be to create an Active Directory Security Group with the 3 people in it and apply that to all of the SharePoint groups. Then you will never have to go through the same exercise again as you can simply change the AD group and the SharePoint groups will all be correct.
Related
We just created a rather complex power app which will be used by numerous users (in the company). Although there will be a small team who will handle over viewing the inputs from these users.
The goal is to restrict the users to go into the sharepoint site and delete or edit any records which them or others created. We cannot use any other datasource only sp lists.
I tried creating permissions for specific groups but they don't seem to be working properly.
thank you for your help in advance
Take a look at item level permission on SharePoint, I believe this is what you need
In addition Take a look here as well.
Follow below process:
Create two groups in SharePoint site - Admins and Normal users
On item creation in SharePoint list, run a Power automate flow which will grant Full control access to Admins and only Read permissions to normal users (or just the user who created list item - as per your requirements).
Follow below article for setting permissions for individual list items using power automate: Set Item Level Permission in SharePoint List using Power Automate
I have a custom people picker that fetches users from a SharePoint Group, only when the users are added manually from the Group settings.
If i add the users via SPD Workflow, the people picker is failing to read the data.
Deleted the Users and tried the Workflow, it didnt work. Removed app step from workflow and tried, still no use.
Reference to add User to SPD Group using Workflow: http://codelesssharepointinfopath.com/workflow-useful-rest-calls-add-user-to-group/
Expected: People Picker should show the users from the SPD Group
Actual: No Results found
It's probably because it's a workflow (if you're using 2010 give 2013 a try). Do you get the same issue when you use Flow? If you don't get the same issue I think you need to force a refresh via the workflow. Worst case scenario you can use REST to add the user to the group through the workflow and I would imagine that would force a refresh.
I am currently trying to set up a nintex workflow in SP 2010 that will run when an item is created in a list. Basically, users will be set in a custom permissions group before they create an item. When an item is created, the workflow will check for who created the item and then set that person in a different custom permissions group. From what I have found, the only way to do this is by using a call web service action, this requires credentials that I do not have access to. I was curious if there was a way to achieve the same permissions switch workflow without using the call web service action?
You could always use the action "change item permission" which should do the trick for modifying permissions to the item. you can assign it to either a person or group.
I would also suggest looking at a different route for managing item permissions. Change them at the item level is doable but can quickly become a nightmare if you want to revert things or figure out who has what after the 1000th item has been modified.
I want to use the three state out of the box workflow in SharePoint 2010.
My problem is now, that I only can assign a task to one user for a step (It is not possible to add a second person in this field)
Is there any way to assign a task to a group? Like a exchange group or something else?
You are correct that multiple users are not allowed for the field. But you can assign the respective task to an Active Directory group. If you would want more customization you would need to implement the workflow yourself.
I have a code activity that sends an email in a VS workflow. It simply sets the 'To' property to the name of a SharePoint group in the site collection. However, only the 1st person in the group gets emailed.
Any ideas why this is happening?
thanks
Does your group contain anything other than just users (ex: distribution lists, ad groups)?
If this is still a problem and you need to be able to send to a SharePoint group, I would recommend writing a custom workflow Action that would gather the emails of all the users in a specified group (you can find many tutorials online on how to make a custom action).
Turned out it was not even emailing the first user. I decided to extract the user emails programatically instead. Works fine.