I have a large set of data where I need to calculate the sum of groups for specific columns in a table. Here is an example of the table:
I need to sum up column H for each date group (column A) such that it will keep display this sum on the last row of the group. In other words, on the first group that we can visibly see here for 3/21/13, we would sum up 38 + 2 + 21 and display 61 to the right of cell H4930. This would be repeated throughout the data so as to display the sum of each group's H column entries at the lowest item in the group as aforenoted.
I am assuming that some VBA will be required here, but I am not sure how to attack this. How would this be done?
Yes as suggested by Idevelop ..you can get this done using pivot table
Select all the data -> goto Insert menu ->Pivot table > say ok
in Row field >Place A column title
in values field >place H column title
that's it
Let me know if you need more details.
Image :
I added 2 working columns before your Sum column.
Add: =NOT(ISNA(MATCH(C2,$Q$2:$Q$3,0))) to column N, where the Q2:Q3 are the numbers you wanted to check. Can be hidden.
Add: =IF(N2,COUNTIFS(A3:$A$7416,A2,N3:$N$7416,TRUE)=0,"") to column O. Can be hidden.
Add: =IF(AND(N2,O2),SUMIFS(H2:$H$2,A2:$A$2,A2,N2:$N$2,TRUE),"") to column P. This is your sum.
If you don't actually need to display all the data like this then a pivot table would be a lot clearer. You can filter based on numbers and so on easily.
edit: edited to check for specific codes in column C, per comment.
edit2: completely changed per comment. Requiring it to be inline with the last highlighted row is more complex.
Related
I have a pivot table like the one in the image:
The table updates every month.
The question is: how can I dynamically get the last value of the table with a function, without VBA?
For example, in this case the last value is -32, just above the "Grand Total" value.
I'm considering to use the function "GETPIVOTDATA" but I don't know how to change the dynamic reference to the last value inserted. At the moment, the formula looks like this:
=GETPIVOTDATA("[Measures].[Count of DESIGNER]";$A$3;
"[Components_Drawings_Data].[DATE (Month)]";
"[Components_Drawings_Data].[DATE (Month)].&[giu]")
Screenshot (below) / here refer.
Assuming:
You can isolate the pivot table so that there are no populated cells
beneath it (reasonable premise, given it's 'dynamic' and so variable
re: # rows)
You're not fixated upon using a PivotTable reference in formula
You do not anticipate any row labels = 'Grand Total' (which would be unusual to say the least, however see alternative function below)
Grand total for columns is displaying
Then the following will achieve what you have indicated:
...how can I dynamically get the last value of the table with a
function, without VBA?
=OFFSET(INDEX($F$4:$F$100,MATCH("grand total", LOWER($F$5:$F$101),0)),0,1,1,1)
Note: the formula in cell L3 in above screenshot includes a wrapper for presentation / ease of use only - i.e. 'Item' (col J) refers to the number of cells 'up' from the Grand Total at the very bottom of the pivot table... e.g. for item = 1 (one level up), 119 is returned (corresponding to 'woman'); for item = 2 (two levels up, 77 displays and so forth.
The corresponding label can be determined in a very similar fashion:
INDEX($F$4:$F$100,MATCH("grand total", LOWER($F$5:$F$101),0)-J3+1)
Alternative/direct (does not rely upon Grand Total for cols):
=OFFSET(F3,COUNTA(F3:F100)-2,1,1,1)
I elaborated this trick.
Suppose the column "Month" of the pivot table corresponds to column A, and the column "Delta" to column B.
I would use this formula:
=INDEX(B:B;MATCH("Grand Total";A:A;0)-1)
It could work.
I am using Excel from Microsoft Office 365 ProPlus.
Here's a really simple data table.
I want to build a Pivot Table around it to look like this...
... except that the "what I want" column (which is the count of items in Column C divided by the count of items in Column B) should be a part of the pivot table.
I have tried all sorts of things using calculated fields, calculations on fields, etc., to add the "what I want" column and just cannot make it work.
Can anyone help?
Calculated Fields only operate on the Sum of the elements in the data tables. Wherever you see a Field Name in the formula for a Calculated Field, picture it as meaning the sum of all elements for that field (that match any other row/column criteria in the Pivot Table).
Putting "= B / C" actually means "= SUM(B) / SUM(C)" for elements of columns B and C that fit that section of the Pivot Table.
The only way to achieve your goal is with two helper columns:
B Count: =COUNT([#B])
C Count: =COUNT([#C])
The sum of these columns then give you the count of columns B and C, so you can use these helper columns to give you what you want:
The Data Field based on the Calculated Field then says "Sum of What U Want", but it will always just be the result of your calculation, even if you change how the field is summarized through Value Field Settings. You can manually rename the Data Field, but it still needs to be different to the Calculated Field name you chose earlier.
Click in the Pivot Table, then go to the Analyze tab, click on Fields, Items, & Sets, then select Calculated Field. Your formula is probably
= B / C
I have a table of Data in Excel on one tab that I have created a report for on another tab. The Report is a table filled with calculations which are fed from the data tab. Right now all results are shown for the week ending date I select. I am now trying to add code to the formula calculations that allows me to further progressively filter the table results.
For example From:
"All" Default Data for selected Week Ending
-->Filter by column F in data tab
--> Filter by column F & G, but if F is blank show all values in column F and filter only on G
--> Filter by column F, G and H, but if F or G is blank filter only on column G- and for any combination of blanks and selected values there should be.
I have the extra filters set up as drop down selections from the data validation tab and the lists are all in a 3rd tab away from the report and master data. I have 8 columns right now that I am trying to be able to filter on in any combination.
This is an example of the code I started with for the filter:
(1) =IF($Q$4="",COUNTIFS(Master!A:A,B$2),COUNTIFS(Master!$A:$A,B$2,Master!B:B,$Q$4))
(2)=IF($Q$5="",COUNTIFS(Master!$A:$A,B$2),COUNTIFS(Master!$A:$A,B$2,Master!C:C,$Q$5))
Breakdown of Formula 1 (same concept for the remaining):
Q4 refers to the cell that the dropdown list resides for this particular filter
Master!A:A is the master data file
B2 is the Date being searched for in the Master Data
Master!B:B is the column to be filtered by the Q4 selection
So far when trying to combine two or more of the Q selections (there are several, Q4,Q5,Q6,Q7,Q8,Q9,Q10,Q11 which filters columns B:B,C:C,D:D,E:E and so on in the master data. I need the table formulas to be able to handle receiving input from the dropdown and progressively filter down the data for each selection, or allow all data from that column (not already filtered out) to pass through to the next criteria.
So far when I try to combine the Q dropdown formulas I end up with a value of 0, since even if I have a
countifs(if(OR(Q2="", Q3="") followed by the filter criteria
if one of the filters is not selected, the formula drops the total value to "0" when it gets to the blank in the Q criteria.
Someone please help! Is there another way to do this? I feel like I am so close and am just missing something small.
TIA,
Jesse
So something like this:
=COUNTIFS(Master!$A:$A,B$2,Master!B:B,IF($Q$4<>"",$Q$4,"*"),Master!c:C,IF($Q$5<>"",$Q$5,"*"),...)
This is a confusing request.
I have an excel tab with a lot of data, for now I'll focus on 3 points of that data.
Team
Quarter
Task Name
In one tab I have a long list of this data displaying all the tasks for all the teams and what Quarter they will be on.
I WANT to load another tab, and take that data (from the original tab) and insert it into a non-list format. So I would have Quarters 1,2,3,4 as columns going across the screen, and Team Groups going down. I want each "task" that is labeled as Q1 to know to list in the Q1 section of that Teams "Block"
So something like this: "If Column A=TeamA,AND Quarter=Q1, then insert Task Name ... here."
Basically, if the formula = true, I want to print a list of those items within that team section of the excel document.
I'd like to be able to add/move things around at the data level, and have things automatically shift in the Display tab. I honestly have no idea where to start.
If there is never a possibility that there could be more that 1 task for a given team and quarter, then you can use a formula solution.
Given a data setup like this (in a sheet named 'Sheet1'):
And expected results like this (in a different sheet):
The formula in cell B2 and copied over and down is:
=IFERROR(INDEX(Sheet1!$C$2:$C$7,MATCH(1,INDEX((Sheet1!$A$2:$A$7=$A2)*(Sheet1!$B$2:$B$7=B$1),),0)),"")
I came across this situation. When I have to insert the values into a table from an Excel sheet I need all information in 1 Column instead of 2 multiple rows. In Excel my Data looks like:
ProductID----OrderID
9353510---- 1212259
9650934---- 1381676
9572474---- 1381677
9632365---- 1374217
9353182---- 1212260
9353182---- 1219361
9353182---- 1212815
9353513---- 1130308
9353320---- 1130288
9360957---- 1187479
9353077---- 1104558
9353077---- 1130926
9353124---- 1300853
I wanted single row for each product in shape of
(ProductID,'OrdersIDn1,OrderIDn2,.....')
For quick solution I fix it with a third column ColumnC to number the Sale of Product
=IF(A2<>A1,1,IF(A2=A1,C1+1,1))
and fourth Column D as a placeholder to concatenate with previous row value of same product:
=IF(A2=A1,D1+","&TEXT(B2,"########"),TEXT(B2,"########"))
Then Column E is the final column I required to hide/blank out duplicate row values and keep only the correct one:
=IF(A2<>A3,"("&A2&",'"&D2&"'),","")
Final Output required is only from Column E
ProductID Order Id Sno PlaceHolder Required Column
9353510 1212259 1 1212259 (9353510,'1212259'),
9650934 1381676 1 1381676 (9650934,'1381676'),
9572474 1381677 1 1381677 (9572474,'1381677'),
9632365 1374217 1 1374217 (9632365,'1374217'),
9353182 1212260 1 1212260
9353182 1219361 2 1212260,1219361
9353182 1212815 3 1212260,1219361,1212815 (9353182,'1212260,1219361,1212815'),
9353513 1130308 1 1130308 (9353513,'1130308'),
9353320 1130288 1 1130288 (9353320,'1130288'),
9360957 1187479 1 1187479 (9360957,'1187479'),
9353077 1104558 1 1104558
9353077 1130926 2 1104558,1130926 (9353077,'1104558,1130926')
You will notice that final values are only with the Maximum Number of ProductSno which I need to avoid duplication ..
In Your case Product could be Team and Order could be Quarter and Output could be
(Team,Q1,Q2,....),
Based on my understanding of your summary above, you want to put non-numerical data into a grid of teams and quarters.
The offset worksheet function will work well for this in conjunction with the match or vlookup functions. I have often done this task by doing the following steps.
In my data table, I have to concatenate the Team and quarter columns so I have a unique lookup value at the leftmost column of your table (Note: you can eventually hide this for ease of reading).
Note: You will want to name the input range for best formula management. Ideally use an Excel Table (2007 or greater) or create a dynamically named range with the offset and CountA functions working together (http://tinyurl.com/yfhfsal)
First, VLOOKUP arguments are VLOOKUP(Lookup_Value,Table_Array,Col_Index_num,[Range Lookup]) See http://tinyurl.com/22t64x7
In the first cell of your output area you would have a VLOOKUP formula that would look like this
=Vlookup(TeamName&Quarter,Input_List,Column#_Where_Tasks_Are,False)
The Lookup value should be referencing cells where you have the team names and quarter names listed down the sides and across the top. The input list is from the sheet you have the data stored. The number three represents the column number the tasks are listed in your source data, and the False tells the function it will only use an exact match in your putput.
I know how to make a named range in Excel.
I have a spreadsheet, with various columns going across as parameters, and then finally a formula in the last cell. This is repeated many times in each row, with each row having a different set of data, and the formula updated to reference the correct row index.
However, the formula looks like (three rows worth):
=G2*(10*D2 + 20*E2 + 5*F2)
=G3*(10*D3 + 20*E3 + 5*F3)
=G4*(10*D4 + 20*E4 + 5*F4)
I would like to use named ranges, but I can't find a way to do something like
=Count * (10*var1 + 20*var2 + 5*var3)
where count, var1, var2, and var3 automatically update to be the particular column of the current row. I can create a named range for every cell, but that isn't helpful. I can name range the column, but then I can't find a way to put an offset into the formula.
Also the whole point of this is readability, so if it ends up being some nasty complex formula function call, that probably doesn't help too much.
Simple, at least when using Excel 2010:
name your column: select full column, enter name
use column name in formula; Excel will combine the referenced column with the current row to access a single cell.
Using the example from Alex P:
select column D by clicking the column header containing the "D", enter name "input1" into name field, and press Enter.
repeat for columns E to F, using "input2" and "input3", respectively.
Do not define additional names defining names "input1" [...] as in example above!
use the formula as given in the example above
Attention:
Using named columns this way, you cannot access any other row as the one your formula is in!
At least I'm not aware of the possibility to express something like <ColName>(row+1)...
I would suggest creating a Table. Select your range A1:H4, then go to the Tables widget > New > Insert Table with Headers (on Mac). This will mark A2:H4 as body of the table, and A1:H4 as header.
From that, you get:
Whatever you put into the header column will define the name for this column automatically, e.g. Count, Radius, Density, Height
You can then write your formula using =[#Count]*(10*[#Radius] + 20*[#Density] + 5*[#Height])
When you change the formula in cell H2, Excel will automatically "copy down" this formula to all cells in column H. So no more accidental inconsistencies in the formulas.
When you need to add another row, simply click the last cell (in our example H4) and hit Tab. Excel adds another row, and also makes sure to "copy down" your formula into the new row.
If you need a total row, add it with the Total Row checkbox in the Tables widget. Excel adds a total row automatically. If you click any cell in the total row, you can change the "total formula" with the "▼▲" button, for example to calculate the Average instead of the Sum of the column.
If you have a long table and scroll down so that the header is not visible anymore, Excel automatically displays the column header instead of the column names (Count instead of G for example).
I can really recommend the video You Suck at Excel with Joel Spolsky which explains all of that.
Suppose I have the following numbers set up in columns D to F in rows 2 to 4:
D E F G
2 10 15 20
3 1 2 3
4 20 30 40
Now suppose I want the value in column D to be known as input1, column E to be input2, and column F to input3:
In Insert > Name > Define...
input1 RefersTo =OFFSET(Sheet1!$D$2,0,0,COUNT(Sheet1!$D:$D),1)
input2 RefersTo =OFFSET(Sheet1!$E$2,0,0,COUNT(Sheet1!$E:$E),1)
input3 RefersTo =OFFSET(Sheet1!$F$2,0,0,COUNT(Sheet1!$F:$F),1)
Now if I write my formula in column G as follows I should get correct answers:
G2 =(10*input1+20*input2+30*input3) // 1000
G3 =(10*input1+20*input2+30*input3) // 140
G5 =(10*input1+20*input2+30*input3) // 2000
I haven't fully reviewed the previous answers, but I think this is closer to what #Jason Coyne the OP was looking for. So, I hope I get a lot of up votes. ;-)
Excel allows your formula to refer to tables and columns by name if you "Format as Table". Here is an article titled Using structured references with Excel tables that goes into detail.
FWIW, it looks like this feature has been available since Excel 2007.
Here is a screenshot of an example:
You should be able to see the formula in E2 is =[#Count] * (10*[#Var1] + 20*[#Var2] + 5*[#Var3]) which is pretty close to what #jason-coyne wanted to type.
I don't like that you are forced to pick a style (or define a new one if you don't see a style you like). The good news is you can reformat the cells all you wish without undoing the "tableness".
It insists on turning on auto-filter. But, auto filter is easy to turn off (see the Filter Button checkbox under the Table Tools Design menu).
It also insists on having non-empty, unique values in the header row (Which kinda makes sense). If you delete a header cell, or insert a column, Excel will invent a new, unique name and stuff it in for you. D'oh!
If you want a column to not have a header, you can enter an apostrophe (') followed by one or more blanks. Remember header values need to be unique, so keep adding blanks if you want more than one column without a header.
If you would like to download the sample workbook in the screenshot, here is a link: https://filebin.ca/3vfaSDn4NLEA/SampleWorkbook.xlsx
Adding to Alex P's answer:
Instead of using =OFFSET(Sheet1!$D$2,0,0,COUNT(Sheet1!$D:$D),1) as the formula for input1, I recommend to use =Sheet1!$D$2:INDEX(Sheet1!$D:$D,COUNT(Sheet1"$D:$D))
It produces the same result, but it is non-volatile, i.e., only recalculate when a predecessor cell changes. This is much better in a larger model!
If you're using VBA, then you can select the whole column and name it, say MyCol, in the name box (upper left input box). The in your code you can refer to a cell in the column MyCol (line 12) using the following code:
Cells(12, Range("MyCol").Column)
You might be able to use the row() function. This returns the current row that you are in. So depending on the layout of the spreadsheet you can use it like this:
=offset(NamedColumn1, row()-1)
The -1 is because you are saying how many rows to move down from row 1 which if you are in row 1 you want to be 0.
Use the Excel feature called named references.
To name a cell or range of cells
select that cell or range of cells
Enter its name in the Name Box ( its left of the formula widget and has the cell name )
You can't use names that conflict with cell names, like k0.
The named cells can be used if formulas. E.g.,
=pi*radius*radius
I'd like to propose a slight variation of the cell reference made by Dror. This will work as well:
Range("MyCol").Rows(12)