Hi I am currently working on a project that contains individual information for each month and I want to build a table or two to contain the information(I don't want to create a table for each month). a simple illustration will be :
Jan
weight height
student a
student b
Feb
weight height
student a
student b
student c
what I what is just to export data to excel in the form of the above, weight, height column are fixed but I want to have data clustered by month so that the data organization is clearer.
May I ask how to design the database so that the abovementioned requirement could be met? Thanks.
Here are the tables you'll need to store the information:
students
id unsigned int(P)
name varchar(50)
+----+------+
| id | name |
+----+------+
| 1 | John |
| 2 | Mary |
| 3 | Tina |
| .. | .... |
+----+------+
In the measurements table the Primary Key is formed by the student_id, year and month. The student_id is also a foreign key to the students table.
measurements
student_id unsigned int(F students.id)-\
year unsigned int ----------------(P)
month unsigned int ---------------/
height unsigned int
weight unsigned int
+------------+------+-------+--------+--------+
| student_id | year | month | height | weight |
+------------+------+-------+--------+--------+
| 1 | 2013 | 11 | 70 | 200 |
| 2 | 2013 | 11 | 65 | 130 |
| 1 | 2013 | 12 | 70 | 192 |
| 2 | 2013 | 12 | 65 | 126 |
| 3 | 2013 | 12 | 68 | 140 |
| .......... | .... | ..... | ...... | ...... |
+------------+------+-------+--------+--------+
And then a query to extract the information:
SELECT name, height, weight, year, month
FROM students s
LEFT JOIN measurements m ON s.id = m.student_id
ORDER BY year, month, name
Which will give you:
+------+--------+--------+------+-------+
| name | height | weight | year | month |
+------+--------+--------+------+-------+
| John | 70 | 200 | 2013 | 11 |
| Mary | 65 | 130 | 2013 | 11 |
| John | 70 | 192 | 2013 | 12 |
| Mary | 65 | 126 | 2013 | 12 |
| Tina | 68 | 140 | 2013 | 12 |
+------+--------+--------+------+-------+
Which is the data you want, sorted in the way you want. Any further formatting of the data is up to your application.
Related
I've created Pivot Tables before using VBA but my professor recently gave us a bonus that although is not necessary, is driving me nuts.
Use a VBA Macro to write Region, District, and Store Name to your first report to create a new report
1) My first report looks like this:
Location | Sum of ActNetSales | Sum of PlanNetSales
----------|--------------------|---------------------
1 | $76,170 | $65,172
100 | $163,691 | $140,057
101 | $34,724 | $29,710
104 | $70,501 | $60,322
106 | $113,826 | $97,391
2) Below is the data source for the above report.
Division | Year | Week | Location | SchedDept | PlanNetSales | ActNetSales | AreaCategory
----------|------|------|----------|-----------|--------------|-------------|--------------
5 | 2018 | 10 | 520 | 541 | 1943.2 | 2271.115 | Non-Comm
5 | 2018 | 10 | 520 | 608 | 4378.4 | 5117.255 | Non-Comm
5 | 2018 | 10 | 520 | 1059 | 1044.8 | 1221.11 | Comm
5 | 2018 | 10 | 520 | 1126 | 6308 | 7372.475 | Non-Comm
3) My professor wants me to add the following information to the above table: Region, District and Store Name. However, these 3 fields are from a different data source then the above report. Below is the data source for the 3 fields I've listed.
Division | Location | LocationName | Region | RegionName | District | DistrictName
----------|----------|--------------|--------|------------|----------|--------------
5 | 1 | Location 1 | 3 | Region 3 | 18 | District 18
5 | 4 | Location 4 | 5 | Region 5 | 32 | District 32
5 | 5 | Location 5 | 3 | Region 3 | 19 | District 19
5 | 6 | Location 6 | 5 | Region 5 | 28 | District 28
I've created what he's asking above by joining the 2 tables (created a key by concatenating the foreign keys - location and division: to make a unique key and using a basic index/match ) and just creating a Pivot Table from that but I want to try my best to solve the bonus! Unfortunately, I don't have Power Query so I had to do it this way. I've tried searching up the above and I can't find any good resources. Is there anything you can suggest or just point me in the right direction? Thank you!
Is it cheating to modify your table under (2) to add the columns region, district, and storename using VLOOKUP on the third table? The second table would then have raw data, and extra columns of constructed data, effectively joining it to the third table using the Excel VLOOKUP trick rather than an actual SQL table join.
Then you can just use the expanded, joined table as your one Pivot Table source.
Cheating is legal in love, war, and IT solutions.
Is there a way by using a DAX measure to create the column which contain text values instead of the numeric sum/count that it will automatically give?
In the example below the first name will appear as a value (in the first table) instead of their name as in the second.
Data table:
+----+------------+------------+---------------+-------+-------+
| id | first_name | last_name | currency | Sales | Stock |
+----+------------+------------+---------------+-------+-------+
| 1 | Giovanna | Christon | Peso | 10 | 12 |
| 2 | Roderich | MacMorland | Peso | 8 | 10 |
| 3 | Bond | Arkcoll | Yuan Renminbi | 4 | 6 |
| 1 | Giovanna | Christon | Peso | 11 | 13 |
| 2 | Roderich | MacMorland | Peso | 9 | 11 |
| 3 | Bond | Arkcoll | Yuan Renminbi | 5 | 7 |
| 1 | Giovanna | Christon | Peso | 15 | 17 |
| 2 | Roderich | MacMorland | Peso | 10 | 12 |
| 3 | Bond | Arkcoll | Yuan Renminbi | 6 | 8 |
| 1 | Giovanna | Christon | Peso | 17 | 19 |
| 2 | Roderich | MacMorland | Peso | 11 | 13 |
| 3 | Bond | Arkcoll | Yuan Renminbi | 7 | 9 |
+----+------------+------------+---------------+-------+-------+
No DAX needed. You should put the first_name field on Rows and not on Values. Select Tabular View for the Report Layout. Like this:
After some search I found 4 ways.
measure 1 (will return blank if values differ):
=IF(COUNTROWS(VALUES(Table1[first_name])) > 1, BLANK(), VALUES(Table1[first_name]))
measure 2 (will return blank if values differ):
=CALCULATE(
VALUES(Table1[first_name]),
FILTER(Table1,
COUNTROWS(VALUES(Table1[first_name]))=1))
measure 3 (will show every single text value), thanks # Rory:
=CONCATENATEX(Table1,[first_name]," ")
For very large dataset this concatenate seems to work better:
=CALCULATE(CONCATENATEX(VALUES(Table1[first_name]),Table1[first_name]," "))
Results:
I want to compose sales table for purchased and sold items to see total profit. It's easy to do when items are purchased and sold individually or as a lot. But how to handle situation when one buys collection of items and sells them one by one. For example, I buy a collection (C) of a hammer and a screwdriver and sell tools separately. If I would enter data into simple table as in the image, I would get wrong profit result.
When there are only two items, I could divide their purchase price randomly, but when there are many items and not all of them are yet sold, I can't easily see if this collection already made profit or not.
I expect correct output of profit. In this case collection cost was 10 and selling price of all collection items was 13. Thus it should show profit of 3, not loss of -7. I was thinking of adding 2 new column, like IsCollection, CollectionID. Then derive a formula, which would use either simple subtraction or would check price of a whole collection and subtract it from the sum of items that belong to that collection. Deriving such formula is another question... But maybe there is an easier way of accomplishing the same
I added a column COLLECTION to identify item who belong to a collection.
Then I used SUMIF to sum sell price for items which belong at the same collection.
Then I used IF in Profit column to use summed sell price or single sell price.
You need to define in some formula a range of cell (see below).
Problem: you can't add profit values to obtain Total profit.
I used opencalc (but it should be almost the same in Excel).
Content of
SUM_COLL (row2):
=SUMIF($A$1:$A$22;"="&A2;$D$1:$D$22)
SUM_COLL (row3):
=SUMIF($A$1:$A$22;"="&A3;$D$1:$D$22)
and so on.
Profit (row2):
=IF(A2<>"";E2-C2;D2-C2)
Profit (row3):
=IF(A3<>"";E3-C3;D3-C3)
+------------+-----------+-------------+------------+----------+--------+
| COLLECTION | Item name | Purch Price | Sell Price | SUM_COLL | Profit |
+------------+-----------+-------------+------------+----------+--------+
| | A | 1 | 1.5 | 0 | 0.5 |
+------------+-----------+-------------+------------+----------+--------+
| | B | 2 | 2.1 | 0 | 0.1 |
+------------+-----------+-------------+------------+----------+--------+
| C | C1 | 10 | 7 | 27 | 17 |
+------------+-----------+-------------+------------+----------+--------+
| C | C2 | 10 | 6 | 27 | 17 |
+------------+-----------+-------------+------------+----------+--------+
| D | D1 | 7 | 15 | 23 | 16 |
+------------+-----------+-------------+------------+----------+--------+
| | E | 8 | 12 | 0 | 4 |
+------------+-----------+-------------+------------+----------+--------+
| C | C3 | 10 | 14 | 27 | 17 |
+------------+-----------+-------------+------------+----------+--------+
| D | D2 | 7 | 8 | 23 | 16 |
+------------+-----------+-------------+------------+----------+--------+
| | | | | 0 | 0 |
+------------+-----------+-------------+------------+----------+--------+
| | | | | 0 | 0 |
+------------+-----------+-------------+------------+----------+--------+
| | | | | 0 | 0 |
+------------+-----------+-------------+------------+----------+--------+
| | | | | 0 | 0 |
+------------+-----------+-------------+------------+----------+--------+
Update:
I added two more column to make Profit summable:
COUNT_COLL (row2):
=COUNTIF($A$1:$A$22;"="&A2)
COUNT_COLL (row3):
=COUNTIF($A$1:$A$22;"="&A3)
Profit_SUMMABLE (row2)
=IF(A2<>"";(E2-C2)/G2;D2-C2)
Profit_SUMMABLE (row3)
=IF(A3<>"";(E3-C3)/G3;D3-C3)
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
| COLLECTION | Item name | Purch Price | Sell Price | SUM_COLL | Profit | COUNT_COLL | Profit_SUMMABLE |
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
| | A | 1 | 1.5 | 0 | 0.5 | 0 | 0.5 |
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
| | B | 2 | 2.1 | 0 | 0.1 | 0 | 0.1 |
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
| C | C1 | 10 | 7 | 27 | 17 | 3 | 5.6666666667 |
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
| C | C2 | 10 | 6 | 27 | 17 | 3 | 5.6666666667 |
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
| D | D1 | 7 | 15 | 23 | 16 | 2 | 8 |
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
| | E | 8 | 12 | 0 | 4 | 0 | 4 |
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
| C | C3 | 10 | 14 | 27 | 17 | 3 | 5.6666666667 |
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
| D | D2 | 7 | 8 | 23 | 16 | 2 | 8 |
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
| | | | | 0 | 0 | 0 | 0 |
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
| | | | | 0 | 0 | 0 | 0 |
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
| | | | | 0 | 0 | 0 | 0 |
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
...
...
| TOTAL | | | | | 87.6 | | 37.6 |
+------------+-----------+-------------+------------+----------+--------+------------+-----------------+
Background
I'm creating a grade book in Excel for my wife. I have sheets for the overall grade, classwork, exams, and participation.
The three sections of work (classwork, exams, and participation) each have a variable number of items, and each item has a different number of points possible. Each section has a weight in the overall grade.
I have this up and running with a fixed number of items per section, but I'd like to create a template that can be updated from class to class and year to year.
Here's the problem:
On the classwork sheet, I'd like to be able to enter new assignments and their point value and have that automatically update the master grade sheet on my first sheet tab. Is there any way to add columns in a section of one worksheet (the master grade sheet) when new rows are added to another worksheet (the list of assignments)?
It is possible to achieve this without using VBA. The reason you will have difficulty acheiving this, however, is that you've violated normal form in the table you've already built. It appears the pertinent data you're looking for is each student's score on each assignment. If this if correct, the level of granularity you will want is on the Assignment, not on the Student.
There are some fairly quick ways to modify your existing work to account for this. I've written out some sample data below. Take a look and see if it helps.
Sample Original Table
+---------+------+------------+------------+
| Student | Quiz | Thumbnails | Watercolor |
+---------+------+------------+------------+
| Paul | 3 | 10 | 90 |
| Frank | 4 | 10 | 95 |
| Mary | 5 | 10 | 70 |
| Ellen | | 10 | 85 |
| Sue | 6 | 10 | 92 |
| Anton | 5 | 10 | 87 |
+---------+------+------------+------------+
Image of the data is below ( note I have highlighted the blank value ).
Sample Normal Table
+---------+-------------+-----------+-------+
| Student | Assignment | New_Score | Score |
+---------+-------------+-----------+-------+
| Paul | Quiz | | 3 |
| Frank | Quiz | | 4 |
| Mary | Quiz | | 5 |
| Ellen | Quiz | | 0 |
| Sue | Quiz | | 6 |
| Anton | Quiz | | 5 |
| Paul | Thumbnails | | 10 |
| Frank | Thumbnails | | 10 |
| Mary | Thumbnails | | 10 |
| Ellen | Thumbnails | | 10 |
| Sue | Thumbnails | | 10 |
| Anton | Thumbnails | | 10 |
| Paul | Watercolor | | 90 |
| Frank | Watercolor | | 95 |
| Mary | Watercolor | | 70 |
| Ellen | Watercolor | | 85 |
| Sue | Watercolor | | 92 |
| Anton | Watercolor | | 87 |
| Mary | ExtraCredit | 10 | 10 |
| Ellen | ExtraCredit | 8 | 8 |
| Sue | ExtraCredit | 9 | 9 |
| Anton | ExtraCredit | 10 | 10 |
+---------+-------------+-----------+-------+
Image of the data is below. The score column reaches back to your old table and grabs the score you've already entered for the students, so you won't have to do this all manually. The formula for this is =INDEX(non_normal,MATCH([#Student],non_normal[Student],0),MATCH([#Assignment],non_normal[#Headers],0)).
This assumes you've formatted the old data into an Excel DataTable ( ctrl+t ) and named it non_normal ( alt+j+t+i ). Note the unsubmitted assignment for Ellen comes through with a score of zero using this method. I've added a column named New_Score so that you are able to add new student-assignment submission combinations to the table without having to modify your old non_normal table ( which was the trouble in the OP ). With this column added, the formula in the Score column can be changed to =IF(NOT(ISBLANK([#[New_Score]])),[#[New_Score]],INDEX(non_normal,MATCH([#Student],non_normal[Student],0),MATCH([#Assignment],non_normal[#Headers],0))) which will take the New_Score value if available and the original score if not.
The orange cells are new student-assignment submission combinations. Note you do not need to add a row for every student, just add a row whenever a student submits an assignment.
Sample Assignments Table
+-------------+-----------------+
| Assignment | Points_Possible |
+-------------+-----------------+
| Quiz | 6 |
| Thumbnails | 10 |
| Wartercolor | 100 |
| ExtraCredit | |
+-------------+-----------------+
I've added the ExtraCredit assignment with a possible max score of zero/blank ( since not completing extra credit shouldn't count against a student )
Payoff - Back to the Original Table
+--------------+---------------+------------+------------+-------------+-------------+--------+
| Sum of Score | Column Labels | | | | | |
+--------------+---------------+------------+------------+-------------+-------------+--------+
| Row Labels | Quiz | Thumbnails | Watercolor | ExtraCredit | Grand Total | |
+--------------+---------------+------------+------------+-------------+-------------+--------+
| Anton | 5 | 10 | 87 | 10 | 112 | 96.6% |
| Ellen | 0 | 10 | 85 | 8 | 103 | 88.8% |
| Frank | 4 | 10 | 95 | | 109 | 94.0% |
| Mary | 5 | 10 | 70 | 10 | 95 | 81.9% |
| Paul | 3 | 10 | 90 | | 103 | 88.8% |
| Sue | 6 | 10 | 92 | 9 | 117 | 100.9% |
+--------------+---------------+------------+------------+-------------+-------------+--------+
Using the image below, you pivot your newly normalized data into a Pivot Table. ( alt+n+v ). Now, simply adding a new assignment to the normal_assignment DataTable will cause that assignment to appear in a new column when you refresh the Pivot Table ( alt+a+r+a ).
The % score on the right of the Pivot Table is calculated using the following formula ( with the sample Pivot Table starting in cell $M$2 ): =GETPIVOTDATA("Score",$M$2,"Student",M4)/SUM(assignment[Points_Possible])
I've uploaded the raw sample file for this to my public repo if you'd like to pull it and take a peek at the source. Credit to sensefulsolutions for text-to-table conversion.
Hope this is what you need!
Let's say I've a table
ID | Item | Purchased
17 | Chocolate | 1304
17 | Biscuit | 1209
17 | Jelly | 657
17 | Milk | 2234
18 | Chocolate | 1000
19 | Jelly |2387
I want to convert the rows into columns for each Item through Pivot tables in Excel
ID | Chocolate_Purchased | Biscuit_Purchased | Jelly_Purchased | Milk_Purchased
17 | 1304 | 1209 | 657 | 2234
18 | 1000 | | |
19 | | | 2387 |
How do I do that in Excel?
One simple way is with a Pivot table, although you may need to do some massaging to get exactly the output format you want.
With ID-->Rows; Itme-->Columns and Purchased--> Values, you can easily produce a Pivot looking like:
And you can do all kinds of different things with the formatting.