Is there a way to have SharePoint automatically save a copy of its list (spreadsheet) to a file at the end of the day?
My understanding is that versions are just for backup and are triggered by a single item changing.
Right now we have an excel spreadsheet that we work on each day adding new items and working on them and updating them - then the next day we copy the previous days document and rename it to todays date. Apparently this is for auditing purposes to view activity between different days.
I would like to move to SharePoint since we have a SharePoint 3.0 site on our intranet already setup and I have created a custom list that does everything else but do not see how to have these automatically exported without someone manually saving them.
On a side note, at some point we are moving to SharePoint 2010 so I dont know if that will give us what we need.
EDIT: I think I should be more specific that I want to save the entire contents of the list, not just version a single item. SharePoint seems to only version item by item and not the entire list. Not sure if there is some automated export of list data option available.
Well, SharePoint you can enable document versioning in SharePoint - you can check all versions and see who an when has modified them.
In case you really need to copy some files, maybe some workflow could help
Related
I'm new to sharepoint (working with the 365 version).
I have a list that will be available across multiple pages within a site to collect data on project updates.
As I'd like to avoid having to create a separate list for each page and at the same time remove the need to manually populate a "Project Name" field I'm looking for a way to populate that field automatically based on the page name (title).
Does anyone have a solution?
Thanks
David
I would like to premise that I am not a coder, and have limited SharePoint experience. Nonetheless, I have a task at work to create a new tool for a group at work. This tool will allow them to track things through its life-cycle. The old tool will stop being used once they hit the 49,999th record. At that point we will transition to SharePoint. The prior numbers will live with those records and we will be unable to start back at the number 1.
My goal is to have an ID field for each record that incrementally grows starting from the number 50,000.
I tried creating a new calculated formula field that does 50,000 plus the ID but it does not work effectively. There tends to be a lag. The lag can be anywhere from 5 minutes to a day or two. In turn, I need an alternative option.
With a friends coaching, I am messing with SharePoint designer to automatically create a record once one is deleted and delete one every time one is created. However, this times out occasionally. Even more so, it is extremely slow. It will take me a week or so to get to 50,000. Does anyone have any experience or expertise to assist me? It is very appreciated.
The way I did it was to create another field and used that in all my views. Update it through a SharePoint Designer workflow on create - set the field to ID+50000, for example, or whatever you need. Maybe give it a bit of a buffer and set it to ID+51000. By the time the workflow is running the ID has been created and you can use it in a workflow.
If you are going to be moving your old records to the list, you can change the workflow to only update the new field if it's blank. That way you can save the original ids.
I have a SharePoint 2003 issues list that is in a sub site and it is set to be migrated to SharePoint 2010. We have tried to use DocAve to migrate this issues list but it is not taking the whole list over, items are being missed out and the history for thhe items in the list are being copied, delete or not going over in the migrate.
The issues list in 2003 is designed very poorly with 100's of check boxes and has over 6500 items so on the one time it was migrated successfully we hit the SharePoint 2010 throtteling issue so the temporary solution was to revert back to 2003. However, in the past few weeks the 2003 servers are being turned off at the end of the month. So the SharePoint team I belong to is on a tight schedual.
What we have tried.
All the DocAve migrates and none of them seem to work to get all the
items in the list over.
Have tried to use front page but it misses out the subsite.
Cannot export to excel as it does not keep the comments on the items
in the issue list.
Are there any ways that this can be done that you may know about?
The issues list in 2003 is designed very poorly with 100's of check boxes and has over 6500 items so on the one time it was migrated successfully we hit the SharePoint 2010 throtteling issue so the temporary solution was to revert back to 2003.
Is it an option to increase the query throttling limit in Central Admin? You could do this to migrate the list. After that, you should index the columns you query against, and finally revert the query throttling limit to 5k.
Is it possible to create a list view that contains a column for how many times a document has been modified? I would also like a "Total Modifications" value that sums the modifications from that column.
I am new to sharepoint. If this is possible, where should I start looking for the information on how to achieve this?
Turn on versioning control in the document library settings and edit the views to include [version]. This will only work going forwards of course.
I wonder if anyone is aware of a way of extracting a list in Sharepoint based on a version's date.
For example, we have a list and over time different people are editing and adding records.
Say we want to see the list's contents on a particular day, so that newer items and recent edits are excluded. In other words view the list "snap shoted" at a particular date.
Is that possible is Sharepoint, or does that type of query need to be done via some code.
Thanks
It's not possible via the GUI afaik; filtering in views cannot be applied against versions. I think your best bet is via code.