I am looking at possible DMS solutions and have a basic question:
Our requirement is that users must be able to edit documents "on-line"
e.g. not have to save a doc to their local PC and then re-upload the docs.
(Users should be able to edit the doc and push save, and it happens to the on-line doc.)
We prefer a non-Microsoft solution (most of our users are on Linux), and it must be able to be hosted internally (on an Intranet) - prefer LibreOffice or something similar that works on multiple OSes
I have tried the demo of openkm and it seems to make you download a doc first, and manually upload it again, as there is no edit button. Did not see an alfresco on-line demo, so I could not try it there.
Can anyone suggest a system that allows such in place editing of spreadsheets and documents
One suggestion/comment I received is that in place editing may only be possible using IE / work with OLE. As most of our users are using non-IE browsers, that is not an option for us.
To sum up the previous comments:
You can either use:
http://addons.alfresco.com/addons/edit-online-libreoffice-openoffice - An Alfresco addon to online edit documents using LibreOffice via WebDav
Use the LibreOffice 4.x CMIS integration: http://blogs.alfresco.com/wp/wabson/2012/11/01/cmis-support-in-libreoffice-experimental-features/
or use Alfresco's Google Docs integration (v2 should be in current 4.2 nightly builts)
Related
Is it possible to embed google excel in my website to edit document stored locally?
My manager asked me if it is possible to integrate the Microsoft office webapp in my own website.
Clients have excel files stored on our website, we want to know if it is possible for them to open the file with a web excel page, edit the file and save the modifications. For now, they use SharePoint so it is easy for them but we intend to use an other platform.
Our client can have all the license we need.
I searched but I didn't find any solution.
I know you should be able to do this with ASP and the .Net Framework. SharePoint uses ASP pages, so you may try to do something simpler.
If you go over the Internet you'll see several solutions because people do this too.
e.g. a thing you can do is to use Open XML API to do this, and it is like reading / modifying a flat file on the server. A restriction is it has to be .xlsx / 2007 format onward.
Is Sharepoint my best option to replace an aging network of fileshares? There's approx 1TB of data residing among 3 fileshares (1 DFS, 2 NAS boxes). A document management system is in place for new things - the file shares are now just read-only archives/legacy. Our users would simply need to be able to search for and open the documents.
Users are finding it difficult to locate their documents in the file shares and windows search does not often help. Sharepoint was suggested as something which would play nicely with Office documents (99% of the content) and have a good search facility.
Not being a Sharepoint Developer or having had any training on it, I'm getting a little lost. I have set up a test server to try it out using SP2013. I have managed to index each of my file shares and have created a search page. However, results aren't consistent with the indexted items. I assume I need to somehow get the relevant metadata from the files but I have no idea how to go about this.
Could anyone suggest some resources for help on this subject (my searches have mainly turned up paid-for Sharepoint addons or outdated blogs) and any experience of doing something similar? Also happy for any suggestions on ways to achieve this using other software/platforms.
I went with Microsoft Search Server 2010 in the end.
Sharepoint is basically optimized to be a document manager. I think you don't need to buy or donwload addons.
For your problem, metadata are the key! You need to properly specify the metadata.
I give you the theory of a plan document management in SharePoint 2013 :
https://technet.microsoft.com/en-us/library/cc263266.aspx
A nice introduction to metadata :
http://fr.slideshare.net/gzelfond/document-management-in-sharepoint-without-folders-introduction-to-metadata
Be careful to use the Microsoft documentation for the beginning. From my experience, its difficult to start with this documentation because you have several things in it. There is also good books/ebooks that you can find easily to start well, and probably more simplified than MS documentation.
I'm looking to use Redmine for document management. I know that Redmine is not ideal for this task but there is already a lot of content on the site so I'd like to utilize it if possible.
Redmine currently does not a have great documents module. The files we've uploaded look to be amended on that specific page and it doesn't seem to be able to move to another page (unless you download and re-upload to the proper page).
Idea 1
I see there is a Files section, which could work as a central repository (and you can upload document based on release) however, is there a way to set up a nice-looking 'front-end' page that automatically updates based on new submissions to the Files tab? I envision this front end to be a simple wiki page with the document name, a short description and a links to the file posted in the Files tab.
There are so many documents uploaded to varying pages on the Redmine site. I would only do the whole download and re-upload of files if there was a way to automatically update the 'front end' wiki.
Idea 2
I see there is a DMSF plugin for Redmine. Has anyone used this before and has is solved document management issues? I'd like to hear your feedback. Even if DMSF doesn't totally solve my issue, anything is better than what I have now.
Thanks!
In my opinion DMSF module is a perfect companion for Redmine. We have adopted it in our company. You can easily deal with document versions, webdav access, custom approval workflow, document modifications notification with the extra value of being well integrated with Redmine features (roles, dynamic links in Wiki and issue text and notes).
I'm currently working on a project requesting to integrate or connect Sharepoint to TYPO3.
Share point will somehow replace the fileadmin of TYPO3.
So what I mean by "integrate" or "connect" is the following points:
To display lists of documents from sharepoint on TYPO3 pages through the TYPO3 BE by using some tag or category. In short accessing sharepoints document in the TYPO3 BE.
To be able through TYPO3 to search documents from Sharepoint. And to filter them by type or category. And of course to display the results.
I found some references on the web.
The obvious one was the sharepoint connector SPTools of TYPOTYCOON but it seems dead as there are no fresh news on the website and no activity on the twitter account.
I found also two extensions on the TER (WSS/MOSS Reader and WSS/MOSS Writer) last uploaded December 2010. Surely outdated - Did anyone ever used them? have some feedback?
I found also some references about CMIS and the TYMIS extension but couldn't find it on the TER.
That's why I come to you, hoping you have some solution, useful feedback or lead at least...
Starting in TYPO3 6.0 the new File abstraction Layer (FAL) [1.] was introduced. This gives you the possibility to split the file storage from the files used in TYPO3. As the result fileadmin might contain any number of virtual mount points of any supported storage. Multiple (local, WebDAV) FAL drivers come preinstalled and there is an Amazon S3 driver at [2.]. I am not aware of any FAL driver development for Sharepoint. So this might be up to you to resolve, but these hints should get you started.
Links:
http://docs.typo3.org/typo3cms/FileAbstractionLayerReference/
http://git.typo3.org/TYPO3v4/Extensions/fal_amazons3.git
I need to work with several teams and need to be able to share requirements and design documents. Most people won't be too technical, so I want to avoid source code tools. The main requirements are:
Easy sharing via links. I don't want people to have to install multple tools just to see a file or learn anything about svn checkout.
Permissions - I want to allow view only access to most people, with some having add/edit permissions. I don't want anyone to be able to permanently delete anything.
Revision History - I want to see who has added and edited files and be able to revert to previous versions.
I've tried Dropbox and SkyDrive, but they each have faults. Dropbox allows users to permanently delete files, and it will even delete the file from your local machine when it is synced. SkyDrive doesn't allow enough fine grained permissions or revision history. Do I need a CMS system like Drupal]? Would Sharepoint be the proper tool? I don't necessarily need an open source solution. The easier it is to set up and administer, the better.
Just my personal bias, but I hate Sharepoint. (I see this Q is tagged Sharepoint)
I much prefer some sort of Wiki, and have had good experience with TWIKI. It certainly meets the three basic requirements.
AFAIK Dropbox never deletes files "permanently" but you can undo it via the web interface. If I remember correctly you also can restore old versions of files but I cannot try it right now.
Adobe Buzzword might do most of what you are looking for.
If you do not need online document creation, a traditional CMS is not really what you are after. Drupal could serve your purposes, but it would not be straightforward- afterall, file attachments are second class citizens for a web content system.
Alfresco is a system I've heard used as a competitor for Sharepoint and useful for managing documents.