I want to set a formula that incorporates my school's attendance policy:
3 tardies = 1 unexcused absence
6 tardies = 2 unexcused absences
and so on
The cell must reference not only the cell with the Tardy count, but also the attendance worksheet in the same workbook, and must add the two values. For example, if the attendance page shows 1 unexcused absence and the tardy count shows 7 tardies, the formula needs to return 3.
This is what I've got:
=SUM(Attendance!O9+(IF(J4>=3,1,IF(J4>=6,2,IF(J4>=9,3,IF(J4>=12,4,))))))
It works for 4 tardies and 1 unexcused absence, but continues to return 2 for 7 tardies and 1 unexcused absence.
What am I missing?
Much easier than using If/Then:
=Attendance!O9+(Int(J4/3))
The Int function returns the floor integer of the calculation, J4/3. So, if J4 = 7, the result is 2. If J4=9, the result is 3, etc.
Your if statements are backwards you should check for bigger numbers first in this case otherwise the first if is always true. so 7 is falling true on >= 3 therefore you get 1 + 1 = 2
EDIT - a better way to do it would be to take your J4 divide it by 3 and return the value without the remainder
QUOTIENT(J4, 3)
The if part of your formula should be as follows
IF(J4<3,0,(IF(J4<6,1,(IF(J4<9,2,IF(J4<12,3,4))))))
Bear in mind that this formulae limits you to a maximum of 4 unexcused absences for tardies.
A better solution would be to use the QUOTIENT formula
= Attendance!O9 + QUOTIENT(J4,3)
Related
I have a list of 4 values in Sheet1 and 4 values in Sheet2.
In Sheet3 I will combine a random selection of these numbers and return the value in a column. (edit: no random selection from Excel, its a part picked from a bucket)
(A fifth column in Sheet3 will be used to do calculations with ValueS1 and ValueS2)
Sheet1
NumberS1
ValueS1
1
17.10
2
17.20
3
17.12
4
17.15
Sheet2
NumberS2
ValueS2
1
16.10
2
16.20
3
16.12
4
16.15
Sheet3
NumberS1
NumberS2
ValueS1
ValueS2
1
3
17.10
16.12
2
2
17.20
16.20
4
1
17.15
16.10
3
4
17.12
16.15
What kind of function can give the desired return?
I have looked into examples using "Indirect" but cannot see how they will solve my problem.
for the randomization: =ROUNDUP(RAND()*4,0)
rand() gives you a number between 0 and 1, so rand()*4 gives you a number between 0 and 4.
roundup(x,y) round up the number x with y digits you want to round the number up to (in our case 0).
for import the right number from sheet 1 or 2: =VLOOKUP(A1,Sheet1!A1:B2,2,0)
A1 - The value you look for in sheet 1 or 2.
Sheet1!A1:B4 - The array he look for your value on the firs column, always on the first column.
2 - The column you want to import the value from. (because we write an array of tow columns. we can write here only 1 or 2)
0 - it's an Optionally index (0 or 1). o is if you want an exact match of the return value.
Regular Lookup could do:
=LOOKUP(A2:A5,Sheet1!A2:A5,Sheet1!B2:B5) in Sheet3!C2
And
=LOOKUP(B2:B5,Sheet2!A2:A5,Sheet2!B2:B5) in Sheet3!D2
Note that LOOKUP will give the result to the closest match smaller than the search value.
Or VLOOKUP:
=VLOOKUP(A2:A5,Sheet1!A2:B5,2,0) / =VLOOKUP(B2:B5,Sheet2!A2:B5,2,0)
VLOOKUP will error if the value is not found (the way used above). It uses arguments like this:
=VLOOKUP(What you want to look up, where you want to look for it, the column number in the range containing the value to return, return an Approximate or Exact match – indicated as 1/TRUE, or 0/FALSE)
Office 365 has XLOOKUP which combines the logic of the two above and some more:
=XLOOKUP(A2:A5,Sheet1!A2:A5,Sheet1!B2:B5,"value not found",0)
XLOOKUP uses the following arguments:
=XLOOKUP(lookup_value, lookup_array, return_array, [if_not_found], [match_mode], [search_mode])
Im trying to duplicate data down a set of columns based on number cycle. Every time a number in sequence repeats, I'd like the number IM populating to increase by 1.
For example:
A
B
1
1
1
2
1
4
2
1
2
2
2
4
Every time column B repeats its cycle, In this case when it repeats back to 1, 2 ect. I'd like column A to increase by 1.
Initially I thought something like =IF(A3<>A2,B2+1,B2) would suffice, but that repeats.
Is there a different formula I can use to accomplish this?
Depending on your scenario, I'd do this.
These formulas need to originate in cell A2. If you're not working in the top left hand corner of your sheet, you'll need to adjust the formula accordingly.
Scenario 1 - All numbers in the sequence are unique.
=IF(INDIRECT(SUBSTITUTE(ADDRESS(1,B2),"1","") & "1") = B2, MAX($A$1:A1) + 1, MAX($A$1:A1))
Scenario 2 - All numbers in the sequence are NOT unique.
=IF(SUMIF($A$1:A1, MAX($A$1:A1), $A$1:A1) / 6 = MAX($A$1:A1), MAX($A$1:A1) + 1, MAX($A$1:A1))
I need a count of how many date items fall within Data 1 & Data 2
ie:
x-1 will have a count of 2
x-2 will have a count of 1
-x-3 will have a count of 2
-y-1 will have a count of 2
What would be the best way to go abouts when approaching this?
Data 1
Data 2
Date
x
1
Date 1
x
1
Date 1
x
1
Date 2
x
2
Date 3
x
2
Date 3
y
1
Date 1
y
1
Date 1
I see only one way to interpret with the available information:
To count the number of times Date_to_test falls within Date_1 and Date_2 (screenshot below, sheet here), you could use either the sum or something like a countifs (with interim calc):
sum approach
=SUM(1*($C$2:$C$11<=$B$2:$B$11)*($A$2:$A$11<=$C$2:$C$11))
countifs + interim calc
helper
=1*(C2<=B2)*(A2<=C2)
(additional column, drag down)
countifs
=COUNTIFS($D$2:$D$11,1)
Screenshot
Alternative
as for the 'sum' approach, sumproduct variants (e.g. =SUMPRODUCT(1*($C$2:$C$11<=$B$2:$B$11),1*($B$2:$B$11>=$A$2:$A$11))) are calculation/memory intensive
despite the countifs + helper approach containing more 'visible' data - these values need only be calculated once, the countifs can then be determined independently (assuming no updates to the helper column) - thus making it more memory/calculation efficient depending upon your calculation mode, screen-updating preferences
Caveat
if, by some misfortune re: interpreting your question, you are referring to some other means of establishing whether "date items fall within Data 1 & Data 2", then without knowing what this is, there very low likelihood of being able to guess this correctly
i would like to count number for every 7 rows, data are in one column. i use this formula, but it is not working.
from B8 to B14329, for every 7 rows, count number if it is equal to 3. so i know how many 3 in every 7 rows.
=COUNTIFS(B8:B14329, OFFSET($B$7,(ROW()-12)*7,0,7,1),B8:B14329,=3)
Thanks a lot!
i want something like this:
data count
3
2
3
1
3
3
1 4
1
2
2
3
3
1
1 2
.....
....
...
Simple and easy:
=SUMPRODUCT((B8:B14329=3)*(MOD(ROW(B8:B14329),7)=1))
Just change the =1 to your needs. To start with row 1 =1, 2 =2 ... 6 =6, 7 =0. This way, to start count at row 8 it is =1
EDIT: having your exaple now, you want something completely different... lol.
=IF(MOD(ROW(),7)=0,COUNTIF(A8:A14,3),"")
Put this in row 14 and then drag down... change the =0 as you need it.
Here's what I would do
Add a new column with the row index (8 to 14239) in your case
Add Yet another column, with a formula to tell whether the column you just added is a multiple of 7. Put it's value like "TRUE" or "FALSE"
You can use the MOD function to check the remainder of the division.
= MOD ( Number , Divisor )
By now, you should have, aside from the columns you already have, something like:
8-----FALSE
9-----FALSE
10-----FALSE
11-----FALSE
12-----FALSE
13-----FALSE
14-----TRUE
15-----FALSE
Once you have that, just apply a filter on the "TRUE/FALSE" column, select the "TRUE" values and you will be able to count the number of "3"s on the actual value column, by also using a filter on it.
I hope it helps, and it's easier than a really messy formula.
I have a source sheet set up like this:
Days Open Month
10 1
4 1
6 1
2 1
4 2
2 2
-1 2
4 3
6 3
7 4
3 4
etc
I'm trying to set up a formula to count rows based on the following criteria:
cells in Days Open column <=5 and <>-1 where the month is either 2, 3, or 4 (the worksheet will eventually have month numbers up to 12, and I need to group results quarterly). The total must then be divided by the total of ALL rows in which 2, 3, or 4 appears in the Month column.
I can't seem to get the first part of the COUNTIFS to work with both criteria... this is what I have so far that I'm trying to make work:
=COUNTIFS('Cumulative Complaints'!K:K,"<=5",'Cumulative Complaints'!K:K,"<>-1")/(COUNTIF('Cumulative Complaints'!L:L,"2")+COUNTIF('Cumulative Complaints'!L:L,"3")+COUNTIF('Cumulative Complaints'!L:L,"4"))
I've been looking around here and other excel forums and think maybe SUMPRODUCT is the way to go? I haven't been able to get that to work though, given the criteria needed on the Days Open column (<=5 and <>-1).
Try this SUMPRODUCT() FORMULA:
=SUMPRODUCT(('Cumulative Complaints'!K:K<=5)*('Cumulative Complaints'!K:K<>-1)*('Cumulative Complaints'!L:L>=2)*('Cumulative Complaints'!L:L<=4))/SUMPRODUCT(('Cumulative Complaints'!L:L>=2)*('Cumulative Complaints'!L:L<=4))
When using the SUMPRODUCT the condition AND is replaced with the *. It requires all four conditions to be True to return a 1; 1*1*1*1 = 1 if any are false they return 0 so 1*1*0*1 = 0. So as it iterates through the rows it returns a 1 or a 0 to the be added to the sum.
Wrapping a COUNTIF or COUNTIFS function in a SUM function allows you to use an array of constants as OR citeria.
=SUM(COUNTIFS('Cumulative Complaints'!K:K, "<>"&-1,'Cumulative Complaints'!K:K, "<="&5,'Cumulative Complaints'!L:L, {2,3,4}))/SUM(COUNTIF('Cumulative Complaints'!L:L, {2,3,4}))
This is not an array formula and does not require CSE.
My answer would be to take a different approach.
Excel has a very powerful feature called Pivot Tables, and I think it might be a good fit for your problem and other similar problems you may face.
First, I would add a couple columns to your table, like so:
Days Open Month Quarter RecentlyOpened
10 1 1 FALSE
4 1 1 TRUE
6 1 1 FALSE
2 1 1 TRUE
4 2 1 TRUE
2 2 1 TRUE
-1 2 1 FALSE
4 3 1 TRUE
6 3 1 FALSE
7 4 2 FALSE
3 4 2 TRUE
The formula for Quarter is: =CEILING(B2/3,1)
The formula for RecentlyOpened is: =AND(A2<>-1,A2<=5)
Second, select the table, and do Insert > Pivot Table.
Third, drag from the fields to the boxes, like so:
Drag Quarter to the ROWS box
Drag RecentlyOpened to the FILTERS box
Drag Month to the VALUES box
Fourth, click Sum of Month, and select Value Field Settings to change Sum to Count.
Fifth, set the RecentlyOpened filter to TRUE.
The result is this:
Pivot Tables often provide a solution that is more flexible and easier to read and understand versus complex formulas.