I have a Google Apps account and one of the users has an Email Quota of 99% (with a red bar).
I've logged into the users' email account and deleted all the emails and then went to the trash, and then emptied the trash but the Email Quota is still 99%.
How do I reduce the email quota so that I can begin receiving emails again please?
I've encountered this problem with users using their google apps email via having it setup as an imap account in Outlook.
Because Gmail is setup via imap and because Gmail only stored one actual copy of the email and adds tags to it so that it can be in multiple "folders" at a time, delete doesn't do what most people are used to it doing. The mapping of the delete action in Outlook to the imap action is that gmail removes the tag of whatever folder the message was tagged with, but does not really delete the message. It is still in the All Mail folder. You will have to go into the all mail folder and move it to the imap trash can, and then empty that.
I've been working around it by using tag filters on a search in all mail for messages with no tags and then moving those to the trash can and emptying it.
Related
Context
The company I work for is just now adopting a ticketing system for their IT help requests. Previously, all of our users have access to a Slack account and would start a message thread in an itsupport labeled channel to begin a "ticket". Now we would like users to send an email to an itsupport#company.com inbox which will then in turn create a ticket within the ticketing system. Since we know our end-users are going to still send Slack messages in the channel, I have been tasked with making an integration between Slack and a Google inbox designated for our help desk requests. The ticketing system is managed by an IT company we are contracted with, thus I am not the one integrating the Google Inbox and the ticketing system. I am only tasked with the integration between Slack and the mailing inbox.
Not sure if this context is needed, but I am currently using Node.js to capture the requests sent from Slack and then using Nodemailer to send the emails into the itsupport#company inbox.
Problem
The problem I have ran into (I found some questions related earlier but am having a hard time finding them now) is figuring out how to send an email on behalf on any user within our Google Workspace. For example, if Joe Schmo sends a message in the correct Slack channel, I would like to be able to send an email to the itsupport#company.com inbox as joe.schmo#company.com rather than my personal Google workspace account or through a generalized IT user account. How would I achieve this goal? I could change the "From" name however it would be preferred if I could send the email from any email address in our workspace.
I am using a Google Workspace account and wanted to create a backup of all the emails received in my Gmail Inbox so that even after cleaning the inbox (deleting the emails from Gmail), the backup of emails would be there in Google Groups.
To do this, I am thinking of creating a google group with only one member (me).
After deleting the emails from my Email ID, the emails will still be present in the Google group.
But to achieve this, if I add a Gmail forwarding rule, then I might receive all the messages from my name instead of the original sender's name.
Is there a way through which I can auto-receive the original messages on Google Group which I received on my Email ID?
You won't be receiving the email from your email address when adding a forwarding rule.
Therefore, if you plan on forwarding all the incoming mail to your group, you should proceed by adding a forwarding rule and adding the email address of the group.
Afterwards, you will end up receiving the email in the group looking something similar to this:
Reference
Automatically forward Gmail messages to another account.
I've seen that html in emails can be a bit problematic because because the suport is not great, if I need to send emails for account confirmations, password changes etc, I need to be sure that the recipient sees the email correctly, are there any tags that are supported by the most email providers ?
Can I reliably use anchor tags, and style them inline, should I just send users emails with the confirmation link and tell them to copy paste it?
you can check it by copy-paste your web view in to different email service provider. Steps:
Open your email HTML in any browser.
press 'CTRL+A' and 'CTRL+C' or right click and copy option
Go to any Email service provider then got to COMPOSE
Paste your code.
It will give you view how it will see in email service provider. Do it with every email service provider.
Hope this will help :)
I need help automating mass emails I'm sending daily.
I'm trying to send out automated mass emails through a Gmail account (My Business uses Google Apps). I built a Java program that allows me to enter my credentials (gmail username & password), Subject Line, Email List, and enter is a body template. The program then sends out emails one at a time to each of the contacts which are in a comma delimited list. This isn't spam as I'm getting the users to submit their email address.
I got this Mail Delivery Message today: "Technical details of permanent failure: Message rejected." I read that Google will only allow a maximum of 100 recipients to any message through its smtp gateway - and there's a maximum of 500 messages in any 24 hr period.
I need a new strategy. How do I build a program to automate sending of ~100-200 emails a day? Do I need to be buying IP's, SMTP Servers, write a new PHP application? I need a place to start because this is out of my scope.
Gmail is not designed for email marketing as you have seen. In the past I have used a Google App Engine account for sending tens to hundreds of thousands of emails (because that was where the domain was managed), but that can be a pain to manage.
You could consider using a service that specializes in email marketing. I have heard good things about Campaign Monitor and MailChimp. Plus MailChimp can integrate into Google Apps.
We use www.authsmtp.com but I was looking at switching to Google when we switch to Google Apps in the near future. I'll have to drill in a bit more. IN the meantime, give authsmtp a try.
Google specifically rejects this type of behavior/use of their system. https://support.google.com/mail/bin/answer.py?hl=en&answer=69585
I would suggest trying a system that is built for this type of activity such as MailChimp or Aweber.
I want to login in gmail account automatically. Then want to create a mail through contents of a text file. Then select Email addresses from Database one by one and send mail through GMail account and everything should be absolutely automatic.
I mean. I have a list of thousands of emails and I want to send all of them a personalized mail through GMail account. But I don't want to create 500 mails per day manually. I want to do this thing automatically. So I think, I should create a system which have following Algorithm.
1 Automatically login to GMail account.
2 Automatically compose a new mail.
3 Automatically select an email address from my database.
4 Automatically Paste content in composing mail.
5 Automatically click on the send button to send the mail
6 Again automatically follow steps 2 to 6 until all emails are not sent.
I can do all these things if I can control the Web Browser because without controlling the browser, I can't do all these things. I want to know, How can I achieve this and through which language?
Automated testing tools can do the trick. Try WatIn. WebLoad could also work. You can automate access to a site and the clicks with it. You should be able to leverage that to send out your emails.