How to auto-receive all Gmail messages in a Google Group - gmail

I am using a Google Workspace account and wanted to create a backup of all the emails received in my Gmail Inbox so that even after cleaning the inbox (deleting the emails from Gmail), the backup of emails would be there in Google Groups.
To do this, I am thinking of creating a google group with only one member (me).
After deleting the emails from my Email ID, the emails will still be present in the Google group.
But to achieve this, if I add a Gmail forwarding rule, then I might receive all the messages from my name instead of the original sender's name.
Is there a way through which I can auto-receive the original messages on Google Group which I received on my Email ID?

You won't be receiving the email from your email address when adding a forwarding rule.
Therefore, if you plan on forwarding all the incoming mail to your group, you should proceed by adding a forwarding rule and adding the email address of the group.
Afterwards, you will end up receiving the email in the group looking something similar to this:
Reference
Automatically forward Gmail messages to another account.

Related

Azure action group not sending emails for outlook contact group

I want to configure an alert in Azure portal. When it fires, I want to send a notification to a contact group, for example: mygroup#xxx.com.
I choose action type: Email/SMS/Push/Voice
Interesting thing: when I set up action group not for a contact group, but for my personal email - I see the alert in my mailbox.
Is there any way to configure action group for a contact group consisting of emails?
Is there a whitelist/blacklist configuration somewhere?
Verify that emails from these three addresses are not blocked:
azure-noreply#microsoft.com
azureemail-noreply#microsoft.com
alerts-noreply#mail.windowsazure.com
It is common that internal
mailing lists or distribution lists block emails from external email
addresses. You need to whitelist the above email addresses. To test,
add a regular work email address (not a mailing list) to the action
group and see if alerts arrive to that email.
https://learn.microsoft.com/en-us/azure/azure-monitor/platform/alerts-troubleshoot
Note also that sometimes MS/Azure IPs get blacklisted as well, and the Azure Portal will still say the notification was "fired" with no indication it failed. Sad, but true.
Check this link for more detail: Azure Action Group email notifications - fail, not reliable

Get original email headers of forwarded email using domain-wide-delegation

We have all spam and phishing emails being forwarded to an IT department for review. We currently have individuals downloading the original email in their gmail inbox and then attaching it to an email to the spam box. This has caused a lot of complaints from less technical users.
I am trying to build a python script that can read forwarded emails and then use domain wide delegation to access their email boxes and retrieve the original headers of the forwarded message.
Do any of the fields in the gmail headers stay constant when forwarding an email so that a forwarded email can be used to query the original email in a users inbox ?
The current method that I have tried reads the message ID's of the spam box, retrieves the message, identifies the sender and messageID's of the messages in the spam box and then uses domain-wide-delegation to query the mailbox of the sender for the original message. This fails however as Gmail messageID's and threadID's of the forwarded emails don't match the original email.

Creating a shared support email in GSuite

Currently the small business I work for has a support email address setup as the following: support#mybusinessdomain.com (changed domain for anonymity).
We need to make it so that multiple people can manage this email address, and the way we have it currently setup is causing some issues.
The way it is currently setup is that all emails are forwarded to myself and three other coworkers that manage the support emails that come in, and each of us have setup the following rule:
"Do this: Skip Inbox, Apply label "BusinessDomain Support", Never send it to Spam"
So we get all of the emails sent to that label, they skip our inbox and we delegate/respond from there. This was causing issues with my coworkers responding to the same emails and has our customers replying to our actual work email addresses rather than the support email.
We setup a process/procedure to make sure my coworkers and I were only answering things once, and to solve the problem of customers responding to the wrong email address we added the support#mybusinessdomain.com email as a "Send mail as" for each of us. However, now we are all sending emails from the same email address and it is a bit confusing as to who responded AND all sent emails are showing in our sent folder.
So, what is the best way to setup this support email so that multiple people can manage it and so that customers that reply to emails sent are always sent to support#mybusinessdomain.com?
Any help would be great!!
You need to use a group as a collaborative inbox.
Collaborative inboxes are especially useful for technical support or
customer service teams. For example, you could create a group with the
address support#your-domain.com. You could then add your
support staff as group members, and allow people outside your
organization to send messages to the group. Your support staff would
then receive customer messages and take any of the following actions:
Assign responsibility for topics to group members
Mark topics as resolved
Edit tags associated with topics
Filter topics according to tag, resolution status, or assignee

Send email from #my-domain.com using SendGrid in Azure

I have my web app working in azure. What I would like is to be able to send emails from xxx#mydomain.com. Is that possible using SendGrid?
For example, if I use gmail's smtp, emails are sent from the email address specified in the NetworkCredentials user name, even if in the MailMessage I use a different email address.
If I use SendGrid instead, will emails come from the user name created by azure or will I be able to achieve this?
You will be able to send email from whatever address you want, just specify the correct from address (e.g. xxx#mydomain.com) when sending the email.
You will need to use what SendGrid calls "Whitelabels":
To access this page, log into https://app.sendgrid.com/ then click on Settings > Whitelabels > Domains:
SendGrid will then ask you to enter 3 CNAME records to prove that you own/ have authorised access to that domain.

Google Apps Email quota

I have a Google Apps account and one of the users has an Email Quota of 99% (with a red bar).
I've logged into the users' email account and deleted all the emails and then went to the trash, and then emptied the trash but the Email Quota is still 99%.
How do I reduce the email quota so that I can begin receiving emails again please?
I've encountered this problem with users using their google apps email via having it setup as an imap account in Outlook.
Because Gmail is setup via imap and because Gmail only stored one actual copy of the email and adds tags to it so that it can be in multiple "folders" at a time, delete doesn't do what most people are used to it doing. The mapping of the delete action in Outlook to the imap action is that gmail removes the tag of whatever folder the message was tagged with, but does not really delete the message. It is still in the All Mail folder. You will have to go into the all mail folder and move it to the imap trash can, and then empty that.
I've been working around it by using tag filters on a search in all mail for messages with no tags and then moving those to the trash can and emptying it.

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