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I have a sharepoint webapp that contains multiple site collections. Different users have rights to different subset of those site collections. I need to create a help system for that web application. For each of the site collections there will be several documents and/or videos that describe how to use that site collection. The requirement is that users should only have access to the help documents corresponding to the site collections they have rights for.
What is the best way to create and orgranize that?
Thanks
Create a document library in each site collection to store the help files. Then you can make sure people who have permission to see the site also get permission to view that document library in each site collection.
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I want to backup all the users permission and web parts on my sharepoint, so I can restore them anytime. because few weeks ago, all of user permission and web parts on my sharepoint has gone mysteriously. I've backup all the content, but not the user permissions and web parts. Can it done without using 3rd party software?
Why don't you use regular site collection backups? It includes permissions and web parts:
http://technet.microsoft.com/en-us/library/ff607901.aspx
Alternatively you can make regular content database backups:
http://msdn.microsoft.com/en-us/library/ms191304(v=sql.105).aspx
It will also contains all permissions and web parts.
I don't know any way to do that without custom development and I think it is better to backup all content, but it could be useful for you to turn on Audit Reports for site collection. Using this reports you can track changes in your site collection even permission changes. To configure audit look at this link. Also you can look at third party tools for audit.
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If a user create a new site and just saves is without checking the site in, where's the location?
I want to test what's happens if a farm administrator tries to publish a site that's not a "draft" or a published site. (got a custom "publish now"-button without having to go trough a workflow)
Since Sharepoint dot not support draft versions of sites, I think you mean List Items or documents that not have been checked in by your users.
To see those items you can use the Site Content and Structure facilities. Check this post:
http://arabic2000.com/blog/index.php/archives/364
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I have imported a CRM 2011 database from an outside domain and mapped one admin user to my local account on my local domain and left all other users unmapped.
Can I remap any of the other users or am I stuck reimporting the database and mapping properly? I want to map one of the other users to a different account on my new domain because I want to login as this user (not the user I originally mapped).
I don't believe you can perform the mapping process again (as its presented in the organisation import tool) but you can just change the domain/login name on the system user record. This should achieve the same result, if you need to update 100's of records you might be able to update the records with a data import, or failing that write a little application to do it.
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I am working on a sharepoint 2010 project
The problem I am current have is the search function doesn't really work. Whatever I searched, the result was "We did not find any results for [the keywork I searched]". I have uploaded the documents and crawled the content source and the service is running on central admin. Any help will be appreciated.
Regards,
Bin
My guess is that the crawl didn't actually manage to crawl any content. You may want to go into the crawl log and check for any errors that occurred.
The most common error is that the Default Content Access account doesn't have rights to connect to the content source.
Check the default content access account in Search Administration and make sure it has enough rights on the content source.
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Can we use SharePoint Online (Office365) Client Object Model to backup site structure and data?
we need to make an application to backup/restore our SharePoint 365 Online site.
Is it feasible to backup/restore the whole site data and structure? what are the limitations?
Yes, the CSOM API can do this with programming. Additionally there are 3rd party solutions that can out-of-the-box replicate / mirror the data to local on-premise applications, e.g. databases, the "Cloud Connector for Office 365".
By using ClientOM you aren't able to impersonate into a system account so you have to ensure that the backup progress will be started by an user having access to all the data.
You can access all the lists and libraries using the ClientOM but I think you should consider lookin at something like this http://www.avepoint.com/sharepoint-online-migration-docave/