For the life of me I can't find any documentation on how to See the Work items in the new "my work" feature in 2012. I want this to ultimately be in a SSRS report.
I've looked everywhere in the warehouse as well as sql db. I've also looked for documentation and can't find any. I have also looked at the object model and although I can find traces thereof there isn't nearly enough to let me know where I can find this.
I think this is an excellent dashboard to see what my developers are currently working on, any suggestions as to where I can look?
By default this is meant for your personal work items and not for monitoring all your developers work items. However since it is query based you can modify the query based as per your needs. Click the Open Query under any of the categories in your My Work pane and modify it to whatever suites you.
Related
Is Sharepoint my best option to replace an aging network of fileshares? There's approx 1TB of data residing among 3 fileshares (1 DFS, 2 NAS boxes). A document management system is in place for new things - the file shares are now just read-only archives/legacy. Our users would simply need to be able to search for and open the documents.
Users are finding it difficult to locate their documents in the file shares and windows search does not often help. Sharepoint was suggested as something which would play nicely with Office documents (99% of the content) and have a good search facility.
Not being a Sharepoint Developer or having had any training on it, I'm getting a little lost. I have set up a test server to try it out using SP2013. I have managed to index each of my file shares and have created a search page. However, results aren't consistent with the indexted items. I assume I need to somehow get the relevant metadata from the files but I have no idea how to go about this.
Could anyone suggest some resources for help on this subject (my searches have mainly turned up paid-for Sharepoint addons or outdated blogs) and any experience of doing something similar? Also happy for any suggestions on ways to achieve this using other software/platforms.
I went with Microsoft Search Server 2010 in the end.
Sharepoint is basically optimized to be a document manager. I think you don't need to buy or donwload addons.
For your problem, metadata are the key! You need to properly specify the metadata.
I give you the theory of a plan document management in SharePoint 2013 :
https://technet.microsoft.com/en-us/library/cc263266.aspx
A nice introduction to metadata :
http://fr.slideshare.net/gzelfond/document-management-in-sharepoint-without-folders-introduction-to-metadata
Be careful to use the Microsoft documentation for the beginning. From my experience, its difficult to start with this documentation because you have several things in it. There is also good books/ebooks that you can find easily to start well, and probably more simplified than MS documentation.
I'm looking for a page that provides a good, fairly basic and brief, end-user targeted overview of the capabilities of Sharepoint 2010, and another that does the same for Sharepoint 2013. I searched microsoft.com and couldn't really find much. Most of what I found was based on the assumption that the reader was familiar with Sharepoint already and was upgrading from an older version. I was hoping to find something for folks new to Sharepoint, checking it out for the very first time. Something kind of like a product info sheet that you'd see in a trade show booth, maybe.
Any pointers to something along these lines would be appreciated.
Background:
I work for a large university, and we offer Google Apps, Box, and Sharepoint (2010 now, 2013 soon) as options to support collaborative projects. I'm trying to help our user community understand the different capabilities of and optimal use cases for each tool. I've found good overview material for Box and Google Apps, but I'm getting stuck finding this for Sharepoint. And -- as luck would have it -- our users tend to be the least familiar with Sharepoint.
It's often hard to find decent information about SharePoint on the internet.. ;)
Maybe some of these links will help, but most probably you have already seen them all:
http://www.slideshare.net/pointbeyond/comparison-webinar3
http://sharepointpromag.com/blog/sharepoint-2010-vs-sharepoint-2013-small-step-or-big-jump
http://www.rharbridge.com/?page_id=966 [from a technical point of view]
http://www.fpweb.net/sharepoint-server-2013/features/end-user/
http://www.cmswire.com/cms/social-business/sharepoint-2013-social-features-highlights-019624.php
http://office.microsoft.com/en-001/sharepoint/sharepoint-2013-overview-collaboration-software-features-FX103789323.aspx [collaboration feature overview - and it's official! ;)]
JFYI: there are also a couple of frameworks and platforms available which improve the social capabilities, for example MatchPoint Snow is one I have heard of.
Update:
Ok, if you're willing to actually convince people to use SharePoint, try following query - I think there are some good results there (but maybe there also too tech-targeted): https://www.google.ch/#q=why%20should%20i%20use%20sharepoint
For example:
http://www.rackspace.com/knowledge_center/whitepaper/6-things-every-manager-should-know-about-microsoft-sharepoint
http://www.degdigital.com/blog/why-sharepoint-2013-considerations-for-your-platform-selection/
http://newsletter.stc-carolina.org/How+to+Encourage+Good+Use+of+SharePoint
We have created some views that show activities assigned either to the current user OR any of the user's teams. The filtering was fairly simple:
Related Activity Parties
- Party equals current user
OR
- Party equals current user's teams
This works great if the user is a member of any team that's not the default. However, if the user is not a member of any team, the view throws an ugly error and doesn't show anything. The error log says "user is not a member of any teams".
I've been playing around with filters, and there seem to be alternative ways to get something similar, but nothing is quite exactly the same. If only there was more flexibility to use the OR and AND groupings.
So, has anyone run into similar issues? I'm thinking about editing the view XML directly, because then I can or/and filters freely and I'd be able to get exactly what I want. However, I'm not sure how well that all works and how would it look if you tried to edit the view in CRM after it was changed directly in XML.
I can confirm for you that this is an issue in CRM 2011 (still an issue as of Rollup 14.) Wish I had an easy solution. Lazy way around it is to create a do-nothing team, with no security role assigned, and just put every user in it. This is a work-around, not a solution, but it will make the issue go away. Not 'elegant' but it works.
The alternative, as you suggest in your post, is writing custom FetchXML for each query you need this on but that defeats much of the benefit of the Advanced Find Query tool and makes long term maintenance and administration more difficult.
I would like to find out how much space my group's SharePoint site uses (files + version history). However, I only have administrative access to my site, not the entire SharePoint instance, so I have to come up with my own solution. I'm interested in the total, but usage per individual file is also fine.
I've googled everything I could think of but couldn't find much that would help. SharePoint programming seems out of the question since I don't have access to the machine. SharePoint Web Services looked promising but none of the services provided seem to give me what I need. I also found a VBA library that lets me list the versions of a document: Office.DocumentLibraryVersion. However, this type does not include a "size" property - why not?
Anyway, I would be happy with either of the following solutions:
A library or API to be used from VBA, VB, or C# (or any other language, for that matter)
A SharePoint Web Service that provides file size/space usage information
A completely crazy script that uses http to iterate through all the folders/files/versions in the library and does insane pattern matching to figure out the size of each file, then adds them together and returns the grand total (SharePoint du)
I figured SO is the best forum for this question, but a non-programmatic solution is just as welcome. Basically, anything you can come up with would help. At this point, even "this is not possible" would be useful.
Thanks in advance.
There is a hidden page that does this... Cannot find it right now.
Check the 1033 directory and similar to /layouts/usage.aspx.
That page links to /layouts/storman.aspx. Unfortunately that page does not work if your site collection does not have a quota.
Go to Site Settings / Site Usage Report.
If what you are looking for is not there, I don't think you can do it with your level of access.
got to siote actions--> site administration-->site usage reports-->
you can get the site usgae report
if you want to get it in excel chart--> open your site in sharepoint designer-->site-->reports-->usage-->then you can get
usage summary
monthly summary
daily summary
daily page hits
etc
Edited:
What is the easiest way to scrape extract SharePoint list data to a separate SQL Server table? One condition: you're in a work environment where you don't control the SQL Server behind the SharePoint Server, so you can't just pull from the UserData table.
Is there there any utilities that you can use to schedule a nightly extract?
Is Microsoft planning any improvement here for "SharePoint 4"?
Update Jan 06, 2009:
http://connectionstrings.com/sharepoint
For servers where office is not installed you will need:
this download
There is a SSIS SharePoint task you can use to grab the data info a regular dataflow:
http://www.codeplex.com/SQLSrvIntegrationSrv
Scraping? As in screen scraping? Are you serious? ;)
2 Options
SharePoint Object Model - http://msdn.microsoft.com/en-us/library/ms441339.aspx
SharePoint Web Services - http://msdn.microsoft.com/en-us/library/ms479390.aspx
specifically the Lists web service
The web services is how Excel/Access communicate with SharePoint to integrate with its lists.
In fact a bit of Google foo gives these two results :-
Connecting SQL Reporting Services to a SharePoint List
Accessing SharePoint List Items with SQL Server 2005 Reporting Services
The 2 minute answer is to use Data Synchronisation Studio from Simego ( http://www.simego.com ) just point it at your List and database and it will sync all the changes.
There is an ADO.NET adapter for MOSS 2007/2010 and WSS 3.0/4.0 available which goes under the name Camelot .NET Connector for Microsoft SharePoint. It enables you to query lists in SharePoint through standard SQL language, using SharePoint as a data layer.
Besides from the connector, there will be a large number of open source tools and utilities available, such as webparts for exporting data to various formats (XML, MySQL, ..), Joomla plugins, synchronization services, etc.
See http://www.bendsoft.com for more details and to watch webcasts. BendSoft is currently looking for beta-testers and encourage all feedback from the community.
Example:
SELECT * FROM My Custom SharePoint List
INSERT INTO Calendar (EventDate,EndDate,Title,Location) VALUES ('2010-11-04 08:00:00','2010-11-04 10:00:00','Morning meeting with Leia','Starbucks')
DELETE FROM Corp Images WHERE Image Name = 'marketing.jpg'
I had written a full article about this with step by step screenshot procedures. It does not use any third party components only SQL BI Tools and Sharepoint. Have a look here
http://macaalay.com/2013/11/01/how-to-archive-sharepoint-list-items-to-sql-server/
As Ryan said I would also suggest using object model / web services to store data to separate SQL database. I think that the best approach is to write an event handler that will trigger on your least and copy the data user inserted/updated.
Regarding your query about "SharePoint 4", Bill Gates made some remarks at SharePoint Conference 2008. He suggests enriching SQL tables with SharePoint data, and goes on to mention several other potentially cool things. What exactly he means and whether it will help solve your problem in the future is hard to say until we start seeing betas of WSS4 / MOSS 14.
I would go with the simego software, but i dont have the money, maybe a 15 days trial is enough!
If you have MOSS installed, the Business Data Catalog can be setup from the Sharepoint Central Administration to automagically synchronize data for you. This is a very powerful product and is included with MOSS. I love it when a client has it enabled so I can take advantage of it.
But some don't and for myself, I've found that if they don't have BDC running and available, inevitably they don't give developers many rights to SQL Server so SSIS is generally out of the question (but maybe that's just me). No problem; for those I'll pull together a lightweight EXE that runs on a scheduled task that queries Lists.asmx and pushes changes to a SQL Server table. Fairly trivial stuff for a simple list where nothing is deleted. Get yourself Visual Studio 2008, CAML Builder, and prepare for a good time. The Lists.asmx results is a little funny in that a list's row's fields are each a single node with a lot of attributes, with no child nodes ... something like this off the top of my head ... just remember that when coding ...
<z:row ows_Id="1" ows_Field1="A1" ows_Field2="B1"/>
<z:row ows_Id="1" ows_Field1="A2" ows_Field2="B2"/>
Complications in code occur with copying lists where items are deleted, or where there is a parent/child relationship between SP lists. You'd think I'd have some code to send you, but I haven't bothered putting together something I could reuse.
I'm sure there's other ways of handling it, but the scheduled task EXE so far has been reliable for me for multiple apps for multiple years.
i wrote some code to achieve it, you can find it over here
extract data from moss 2007
Depending on the exact nature of the data you need to insert, it may be possible to just use the auto generated RSS feed to get the information you want, a process will need to read the rss and formulate a query.
Otherwise a consoleapp/service could use the object model to do the same thing, but with more control over field information.
I wish something like this was much easier to do. Something that didn't need SSIS and was boiled down to a console tool that reads a xml config file for source/target/map info.
http://blogs.officezealot.com/mtblog/archive/2008/06/03/importing-list-data-into-sql.aspx