I am using SHarepoint Workspace 2010. I was wondering if there was any way to somehow make the workspace (or even the site) work with Outlook and save emails in the document repository?
If you want to drag and drop email into any SharePoint 2010 library, SharePoint 2010 allows this out-of-the-box by selecting "Open with Explorer" from the "Connect & Export" section in the Library Tools ribbon in the applicable library. This will open a browser window, into which you may either drag/drop or copy/paste from your outlook window.
This method is exceptionally helpful when you DON'T want to set up the library to receive email.
For this, you have to integrate your outlook with sharepoint.You need to create a list, which will be seen at your outlook as well. Now when you want to send emails you have to save them in the list as well. So your emails will be saved in the sharepoint list.
There is no way of doing it. If you want to share your e-mail with broader audience you can move it to the Outlook public folder.
You could create a list which accepts emails like a discussion and setup an email address for the list in the settings. Then you can go to your Outlook and set up rules to forward emails to the list which fit a certain criteria.
Also, when viewing a list, you should be able to sync with Outlook (Connect to Outlook button) which would allow you to view it in Outlook.
Try Colligo Contributor Pro. It's an alternative for the old fashioned Sharepoint Workspace. You can do everything you want:
add all kind of files to Sharepoint
sync when you want
add emails to your Sharepoint and open them later with your mail program
add Sharepoint libs to your Outlook and sync them
For drag and drop of emails from Outlook to SharePoint we are using SharePoint Outlook Integration tool. PageLight also offers Save Outlook emails to SharePoint functionality
Related
Is there a way to open a modern Microsoft List Calendar in Outlook?
I have created a new calendar using Microsoft Lists. I have created this using the standard Event content type. Is there a way to get this calendar to open in Outlook. If I was using the old Sharepoint style views I could use the "Connect to Outlook" button.
There are some lists that can automatically sync with Outlook, which are Calendar List, Task List and Contact List. However, currently there is no method to connect normal list to outlook.
I'm trying to display all events that appear on SharePoint calendar on Outlook by using the Connect to Outlook option on SharePoint, but after syncing the calendar on Outlook the event descriptions are all blank as shown below:
Can someone please check and help me with what might be causing this sync issue when I try to connect to Outlook from Sharepoint? The event descriptions are appearing correctly in Sharepoint.
Do you mean that event descriptions are not shown in the outlook like below? As per my test, only event titles can be shown in Outlook. I'm afraid it is by design.
Currently, I have the Excel VBA code that will construct and send an Outlook email from Excel. However, I need to be able to use this VBA to open an Outlook form template that contains a command button and update the body of the message. I have been searching non-stop and cant find any good resources for accomplishing this, any good pointers, links, or supporting code would be greatly appreciated. Thanks.
You can save the form as a Microsoft Outlook template file (.oft), and then e-mail that file to users. If the form contains code or custom fields, the recipient will not be able to simply open the .oft file and publish it. The recipient will need to save the .oft file to the local drive, run it with the Tools | Forms | Choose Form command, and then publish the form to the Personal Forms Library.
Alternatively, you can use an .fdm file to install a form manually, see OL2000: How to Move a Custom Form to Another Computer.
Read more about Outlook forms in the To distribute Microsoft Outlook forms to other users article.
As a workaround you may consider creating a COM add-in with rich UI options which can be installed on the recipient's side and do whatever you need for users. See Walkthrough: Create your first VSTO Add-in for Outlook for more information.
I have a custom list in my SharePoint 2010 website. When I am adding a new item to a custom SharePoint 2010 list, I want to auto populate data from active directory in the respective fields (other details of the user) when I enter the exact user Id in the first field and I will also like to send the field content as an email.
- I understand that I can do this easily with MS Infopath, however my organization use the SharePoint standard edition which does not support creating forms using MS Infopath and creating a custom webpart is also not allowed by the company standard.
Can it be done through SharePoint designer or any other way besides out of the box options. Will gladly appreciate you guys help..
This cannot be done in SharePoint 2010 without creating an InfoPath form or publishing a solution. You can use a people picker field to get some user data, but you cannot make it fill in other fields. If you upgrade your SharePoint to handle InfoPath, you would connect to the User Profile service to get Active Directory data. If you want to publish a solution, you'll need to set up and learn about developing SharePoint solutions in Visual Studio.
SharePoint 2013 has better javascript integration. If you upgrade to 2013 and still desire this functionality, you should come to the SharePoint SE and search/ask for javascript to scrape the User Profile service and to populate fields by default. It might not be possible, but it would be worth a shot.
Does anyone know a good way to do this? I need to have simple forms that submit to email without writing a lot of code. These forms will be hosted in content-viewer web parts or similar in MOSS 2007. I'd like to avoid using InfoPath.
You could use a list which would give you the input form.
It depends on a) whether people should be able to see each other's submissions and b) who the e-mail should go to.
You could set an alert (Actions -> Alert Me) to send an e-mail to a person/people when a new item is added to the list.
In Settings -> List Settings -> Advanced Settings, there's the options for which items a user can see/edit. Alerts however cannot be set on lists where users can only see their own items. In this case, I would use a simple workflow to send the e-mail. I've only worked with MOSS 2007 and SharePoint Designer though - I'm not sure about WSS.
You could implement a list as suggested above, and add an SPItemEventReceiver for sending emails when list items are added or changed (the link shows all of the events available to be handled)
With the sharepoint sdk, you can create your own webparts. If you add them to the GAC you can include them on your sharepoint site. You'd of course have to build a webpart for emailing though.
A workflow in Sharepoint Designer should be easiest way to implement it with no need to code.
Here's an article that explains how to do this:
Workflow example: Send a notification message :
http://office.microsoft.com/en-us/sharepointdesigner/HA101829081033.aspx
Create a simple HTML form in a text editor with the required text boxes, text areas, select drop downs etc, add a mailto tag and save.
Then add a page viewer web part under Media and content.
Select site actions, Edit page and under the editing tool tab select Format text, HTML Markup edit HTML source and paste your HTML form you created he text editor into the source window and select OK and save.