I have my SharePoint server set to send e-mails from a dedicated e-mail box. However, I have a workflow that sends an e-mail out to a particular group, and I want replies from that group to go instead to a different e-mail box.
I know that BCC is a hidden field in a workflow that can be changed; I don't see anything for reply-to. So I'm not sure that there's an easy way to do it. What options do I have? I know there's a tool on CodePlex that does a lot with e-mail activities, but I think that might be overkill.
I appreciate any suggestions, advice, etc. Thanks very much!
Basically, you can't specify a reply-to email address using SharePoint Designer out of the box. Since it is a workflow, you can create a Custom Workflow action that would allow you to do anything you want (including send an email with a reply-to address). This is a pretty involved process and will require C# code.
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Our company uses gsuite, and the standard gmail default layout has the tabs for Primary, Promotions, etc. It can be changed (I perfer to) but some keep the default layout.
Our mailing tool with email editor etc is external, and so has a different domain. It gets flagged as Promotions. This is an issue for all those with the default layout as they have to keep looking through Promotions for internal news.
How does an admin / IT department change where a sepcific sender's emails are categorised in these tabs in google's business suite for all users?
Things we've looked at:
I asked our IT department, and they have not found an easy setting or way to control where domains / senders are categorised.
We added the IP ranges our mailing tool sends from, however this only stops the emails being marked as Spam / suspicious. Good to have, but not a solution to tabs.
There is plenty of ways to control it for your personal inbox, and move it manually or set up rules etc as an end user. However we can't expect everytone to do this, we need a way of the admin being able to make the change and roll it out to everyone in the business.
For a seperate issue regarding rolling out email signatures to all users automatically in their inbox settings, there was a solution but required using their API and delving in code rather than an admin setting. If there's a way to somehow do it with that we're happy to explore.
Apparently this is easy to do in other ecosystems such as Microsoft, but we are yet to find an easy way to do this in Google's system. Any ideas?
Let me start off by saying that I am not a SharePoint guru, nor an administrator for this site. I have enough rights to build my site. I have taken on the task of creating a site at work to make things better since it has gone through several people's hands and I take it as a challenge that I can do it.
So I have a workflow I created in SPD 2010 to send an email out based on an kickoff action in List A that references email addresses in List B since I am sending this email to people outside the organization. I have even tried to make a simple workflow to send an email to my name in the To: field and TEST in the Subject and Body. No Luck.
The issue lies in the fact that when I try to publish the workflow to the site, after checking for any errors (none I might add), I get back a "Workflow Error" that says "Errors were found when compiling the workflow. The workflow files were saved but cannot be run" and if I hit the Advanced button it says "Unexpected error on server associating the workflow."
I am looking to this forum to determine if this error is related in some way to an incorrect setting in the SharePoint Server that I don't know about, if it has anything to do with a lack of permissions from the overall SharePoint Server administrator to upload workflows or something else that I know nothing about.
I have asked the SharePoint administrator and he won't be able to get back to me until next week as he is at a conference, but I would like to try the workflow out and see if it works or I need to go back and work on it more.
If the consensus is I need more rights and I will have to wait until next week, is there a way to run the workflow in SPD or can I download my site as a sandbox and just play with it there?
Any and all help is gratefully appreciated.
For others who have this issue, it was a rights issue. The company did not install SPD as an admin, hence I could not create work flows.
I have a sharepoint site and I have contributor access to the site. I am trying to create alerts for documents and folders in the site. When I create an alert, I do get an email saying that an alert has been created but when I edit the doc, I do not get any alert. Can someone tell me whats going on here? I tried googling, but I get complicated answers which I do not understand. I am fairly new to sharepoint
Do you have any spam filtering in place? Check to make sure the alerts aren't in there. Otherwise, I suggest using a ULS monitoring tool to check the ULS logs for any errors that may have been generated by the event that should have triggered an alert. I use one called ULS Viwewer.
Check out this guide - may help
http://sharepointalert.info/troubleshooting-sharepoint-alerts/
See "Which best describes your symptoms? - Getting initial Confirmation Emails but no Alert Emails"
which then talks you through
Check email infrastructure
Check SharePoint timer Jobs
Check list permissions
Currently outlook takes all list data and synchronises it with outlook.
Is it possible and how to synchronise only items in a specific view? I`m only interested in my items in the list.
Unfortunately this is not possible out-of-the-box. When connecting a list to Outlook it occurs at the list level, not at the view level.
There may be a product you can purchase that will do this. I've had a quick look around for you without success but hopefully someone else can help.
I don't think you can do exactly what you are asking.
You could use the Content Query or Search Core Results Web Parts to get a filtered RSS feed which can be synced with Outlook. Of course, this is read-only so it might not be what you were after.
Found a custom solution. One guy wrote stssync protocol provider to synchronize Outlook against any DataTable.
This needs some custom implementation in SharePoint, however I`v managed to get my queried data to outlook.
I`m still working with some issues like how to get Body field rendered in Outlook, but if someone needs this functionality, then this protocol implementation is a nice start.
Time has passed and there is another solution
The alternative is to use custom web service provider that would provide outlook only items that it needs.
See this question and answer: Sharepoint task list and Outlook sync
How can I Submit an InfoPath form to a SharePoint library AND to an email box at the same time when the user hits SUBMIT?
I need my form to be approved by several users in a particular order; then re-submitted to the SharePoint site, and to another email box so that the next approver can see the approvals, and approve their own, then submit it and have it drop onto Sharepoint again, etc.
The email chain works (the form as an attachment), and the approvals show, but the form doesn't get updated on the SharePoint Form library.
You can add an additional DataSource for submission (send to SharePoint library) and add a rule to your submit button before the save&close rules.
BUT - I would suggest a method that is based on workflows and a form that is held on a SharePoint site. I had a very similar task, where approvals were needed in a staged manner.
If there is a fixed number of approvers, create fields for each one - if the number is not fixed you will need some replacing rules that change the current approver with the next one. Then you will need one (or more) workflows that are triggered by a flag field (or more) that you promoted before. (Make them writable from the outside during publication - the workflow will need that) This field (or fields) trigger the workflow that sends the email. After sending it should clear that flag to avoid infinite looping.
The mail should contain a link to the SharePoint library. And the approver should work on that library rather than sending the XML file through the network.
Hint: Enable versioning on that libary - and you (or the approvers) can keep track of the changes.
Hint 2: If this process will be part of the daily work, maybe a custom view and alerts will help the approvers keep track of the form's status.
Sorry for asking but have you considered using a workflow rather then emails? I'm not sure whether the basic workflows in WSS 3.0 will cater for your senario but the MOSS workflow should be more than adequate.