I have a list of sales people and a list of their sale revenues in two separate columns. How do I use an advanced filter or other sorting means to find the max of the sale revenue column and then have the formula output be the corresponding sales person?
Referencing this page:
http://www.techonthenet.com/excel/formulas/max.php
In this example, assuming column A was your list of salespeople and column B was your list of sales revenues...
=Max(B2:B6)
in any empty cell would return the highest sales revenue from column B.
I figured it out.
You first need to set a criteria. In the link's example, you would first (off to the side) make a small column that had a title of Value, then right under that put in the function =Max(B2:B6). Then click the "Advanced Filter" button. The data range would be the entire database, A1:B6. The criteria range is the new two row column you just made of Value and the Max formula. Then select and output range that will be big enough to hold your filtered data. in this case, a 2x2 grid will be enough. (Make sure to click the copy to new cell option at the top.)
The resulting filter will be the Date of the Max Value.
This is my first answer post on this site, so please let me know if I formatted it wrong.
Related
I have a database tab which holds all my information for each item in my inventory. This is always changing as I add new inventory. I want to take certain information in that tab (columns A & B) and use it in a separate tab called stock inventory in columns A & B. When it transfers I would like a blank cells in columns C,D,E, and F. I did try VLOOKUP however, because column A on the database tab is repeated, when the information was transferred to the stock inventory tab it duplicated information instead of actual information. For example Column A may say "Scale" column B may say "abalone, there may be a second entry with the same information in column A but different information in column B. When it transfers to the stock inventory tab anytime it recognizes "scale" in the column A it would say Abalone. This is not what I want. I want to bring over actual information for column B even if column A is the same. Any help is appreciated.
To solve the problem of the repeated value in the VLOOKUP you could create helper column on the left of the first vlookup matrix column, with the formula =ROW()&A2, and use this value as key to be searched with vllokup instead of the value in A1: there will be no duplicates, as the value will be the concatenation of the row number and the name of the article.
I am trying to condense data in a specific way. I want any occurrences of the number 1 in each column to show up as 1 (regardless of how many times it occurs) with the corresponding site, in the corresponding column. Some sites occur multiple times in the original data, and I want to make it so that only one of each unique site shows up in the resulting data table with a 1 for the corresponding column if there any 1's in the column from the original data.
I would think it would be a vlookup function, but I have tried many different things and I am really stuck on this.
Image of original data and what I am trying to do:
Thank you
This assumes that your data set only contains 1 or blank and this approach uses a Pivot Table with MAX function. Below are details in case anyone doesn't know Pivot Tables.
Select a cell in your data and insert Pivot Table. Note, I added a title for column A, as you need that in the Pivot Table.
Click in the created Pivot Table and the PivotTable Fields dialog should pop up. If not, right click in Pivot Table and select Show Field List.
Drag the Field names (Code, a, b,& c) down to the appropriate blocks below. (Values under Columns will be created for you.)
Click on the drop down arrow next to each field name and select Max. That will rename it to "Max of ...". If that bothers you, then you can type the name you want into the Custom Name field. Note, it will not let you type the same name as the field name, eg a, but it will work if you put a space in front of it.
Given that the Pivot Table would be a lot of work for a large number of columns, here is a formula based approach. Put this formula in cell G2, then drag it down and across to fill your new table.
Note, you will have to populate all codes that you have in column F. And if any new codes are added later you will have to keep this updated. One of the advantages of a Pivot Table is that it will do this for you.
I know that you won't be putting this in these cells, so adjust accordingly. In fact, I would recommend this be in another sheet.
=IF(COUNTIFS($A:$A,$F2,B:B,1)>0,1,0)
COUNTIFS($A:$A,$F2,B:B,1)
This will count each occurrence when the value in column A matches your code $F2 AND the value in column B equals 1.
If that count is >0, then you know that at least one match was found and the IF will return 1, otherwise 0.
I have a spreadsheet with ~8000 records, there are ~400 unique identifiers (i.e. element 101, 102, 103....500) that I need to calculated means for. Is there a simple way to calculate means on large datasets like this?? Or will I have to do =average('select column block') for each subgroup/unique identifier?
Many Thanks
Use the following formula
=AVERAGEIF($A$1:$A$8000,"=IDNUMBER",$B$1:$B$8000)
Where
Column A is your column of ID numbers
Column B is your list that you need the mean from.
If your ID numbers are sequential, you can set up something like:
=AVERAGEIF($A$1:$A$8000,"="&100+row(A1),$B$1:B8000)
And copy that down from say C1 to C500
Alternatively you could make a list of the unique identifiers with another formula and place that unique list in C1 to C500 and then in column D use the following:
=AVERAGEIF($A$1:$A$8000,C1,$B$1:$B$8000)
If you have a header row you will need to adjust your ranges accordingly
The formula to generate a unique list of IDs is:
=INDEX($A$2:$A$8001,MATCH(0,INDEX(COUNTIF($C$1:C1,$A$2:$A$8001),0,0),0))
Use that in column C but in row 2 and copy down. So if your data starts in row 1 you will want to bump it down 1 row.
Create a pivot table with the unique identifiers in the rows and calculate the average of the values.
For data that is clustered up nicely and immediately ready to be handed off for a visual review of the averages try a creating a Subtotal:
Select your data
Go to Data > subtotal (far right on the tab)
On the menu popup in the At each change in field, select the column header name that corresponds to your unique identifier.
Select Average for Use function. Select the checkbox of the column for which you want to find the group's mean.
Select other formatting features if desired (defaults typically work best)
Click okay.
Take a sip of coffee and let the magic happen.
I'm trying to write a macro that i can run which will allow me to simply sort a range of orders into what i like to call categories.
The basic idea is that we get orders through, and we generally have to print a different type of shipping label for the different items, based on weight, size and value. Unfortunately, there is no easy way of doing this other than going through all orders (sometimes thousands) and copying them into different worksheets to group them into the type of shipping method we need to use.
What i'd like to do (i already have a couple of macros already) - is to look in another sheet whereby we store the item titles, and have a second column within that sheet with a number (1, 2 or 3). For each item, based on it's weight, size or value, which we have already specified - they would be assigned a number. The Macro will look at the item name, if the sales sheet finds a match from column A in the item's sheet, it will then add the correct number specified in the item's sheet to the cell next to the item title in the sales sheet.
Column A-G has all customer details, Column H has the item title. The number i'm wanting to add to the row will be inserted into Column I.
The item's sheet has Column A which is the item title, and Column B is the number assigned to this item.
I have tried to muster a macro up myself, however it's confusing me no end.
This is exactly what vlookup is used for
=VLOOKUP(H1, items!A:B,2,FALSE)
Put this formula into I1 on the sales sheet and drag it down, if the items sheet is not in the same workbook , you will need to modify the reference to point to it,
you could obviously write a macro that will insert this formula and drop it down, but it will still be using vlookup or application.vlookup to get the result
Wildcard searches at the front would be
=VLOOKUP("*"&H1, items!A:B,2,FALSE)
or both ends would be
=VLOOKUP("*"&H1&"*", items!A:B,2,FALSE)
NB* BE CAREFUL WITH THIS AS YOU MAY HAVE ITEMS WITH SIMILAR DESCRIPTIONS
like "apple" and "red apple"
you should always use a product code to do lookups when available
I am trying to look up the value in one column and pull the number from another column.
Of course, I could use the simple V-lookup or Match.
However, the first column of data has multiple entries that are the same. If I Vlookup it is just going to pull the first number in the second column.
I need to pull each number from the second column and somehow add them together. Despite the fact I have multiple entries.
If there is a way to consolidate the multiple entries in 1st column while also summing up the numbers in the 2nd, that would be great.
I would recommend a Pivot Table. To create one, select a cell in your data range (which needs to have column names in the first row. Choose Insert / Pivot Table from the Ribbon and select the New Worksheet option for the location.
In the Pivot Table list on the new worksheet, drag the name of the first column to the Row Labels box and the name of the second column to the Values box. The name in the Values box should turn to Sum of <2nd column name>.
The Pivot Table will now show a sorted list of the column 1 values and the summed values of column 2. In the example, you'll see that
Does SUMIF do what you are looking for?