I've created a custom workflow which creates a task item when the workflow is kicked off.
alt text http://img19.imageshack.us/img19/2862/screenshot310200942100p.png
I've also created a few custom content types for the document library and task list.
For the document library:
First, I add a document library and configure it to allow custom content types. Then I add my content type, which is based off the document content type. After, I add a workflow under workflow settings. Here, I select my custom workflow, give it a name and tell sharepoint to create a New task list to store the tasks in.
For the task list:
Now that I have a sharepoint created task list, I go there and allow custom content types and make sure "Send e-mail when ownership is assigned?" is set to Yes. Then I add my two custom content types which are both based off a workflow task content type. Thats all I should do.
When I start my workflow, it does add the approval task (I'm using a CreateTaskWithContentType activity which is named createApprovalTask), but no email is sent out for the created task.
The code I'm using in the createApprovalTask activity is:
// make a new GUID for this task
createApprovalTask_TaskId = Guid.NewGuid();
// set simple properties of task
createApprovalTask.TaskProperties.AssignedTo = "a valid domain\user";
createApprovalTask.TaskProperties.Title = "Review Contract: " + approvalWorkflowActivated_WorkflowProperties.Item.DisplayName;
createApprovalTask.TaskProperties.SendEmailNotification = true;
If I create a document library and use one of Sharepoint's built-in workflows (Approval for example), and tell it to create a task list for it, when an item is added to that list, it sends out the email correctly. So, the setting for the outgoing mail server are correct, as we're receiving other emails just fine.
I'm using a SendEmail activity right after the createApprovalTask activity to send an email back to the submitter telling them we've received their approval request. The code for that is something similar to:
sendApprovalRecievedEmail.Body = emailBody;
sendApprovalRecievedEmail.Subject = emailSubject;
sendApprovalRecievedEmail.To = emailTo;
sendApprovalRecievedEmail.From = emailFrom;
This works, so the submitter receives their custom email, but the task owner never receives the task item email.
Unfortunately, our mail servers were blocking the emails for some reason. I wasted a good 2 1/2 days searching around for this problem...and it turns out our IT department didn't have their sh*t together.
Thanks everyone.
you have to make sharepoint outgoing email settings properly.
example is shown in below link
http://sharepoint-amila.blogspot.com/2008/02/outgoin-email-settings.html
if you need to send an email through the c#.net code you can use below method to send emails in custom workflows.
SPUtility.SendEmail Method (Microsoft.SharePoint.Utilities)
example is shown in below link
http://www.sharepoint-amila.blogspot.com/
Is it possible to point out a SharePoint user by "domain\user" like you do with createApprovalTask.TaskProperties.AssignedTo? Isnt the ID required?
"id;#domain\username"
Related
Azure logic apps 'o365 connector' action 'send approval email' returning null for property 'useremailaddress'. Why?
The Azure logic apps documentation for the 'office 365 outlook connector' shows that the 'ApprovalEmailResponse' object returns 'SelectedOption' and 'UserEmailAddress'. I get the correct value back for 'SelectedOption' but 'UserEmailAddress' always returns 'null'.
https://learn.microsoft.com/en-us/connectors/office365/#approvalemailresponse
How do I get the --> email address <-- of the user that selects 'Approve' or 'Reject' buttons in the email? If an email is forwarded to another person I would like to know who (email address) clicked approve or reject.
***This is what I get if I use the recommended settings mentioned in the replies below. For production we want to set "Use only HTML message" and "Show confirmation dialog" both set to "yes".
After reproducing from our end, we understood that the messages which are recorded as HTML messages aren't capturing all the responses. For this, Make sure you have the below parameters set Hide HTML message to 'yes'.
RESPONSE REQUEST IN OUTLOOK
AFTER RESPONSE HAS BEEN RECORDED
UPDATED ANSWER
Logic App outlook connector:
result:
So... It looks like (in this particular action) the only way to get the email address of the person that clicks approve or reject is to not use HTML and to instead rely on using the action card, that is provided by the logic app action, in the email. With 'Hide HTML message' set to 'yes'. However... I was not able to find a way to render my custom card from the one provided in the email. As a workaround, I use markdown in the body of the action. Not great but looks the same as the HTML version I was going-for. If anyone can figure out how to edit/customize the card that is provided in the email by this specific logic app action. Please... let me and Microsoft (sarcasm) know.
I need to do some server side validation with some of my forms built using the dynamic forms module. What's the best way to do this? Through workflows?
Specifically, we are getting spam in a customer form and I want to filter out those that include web address in the message field.
I ended up adding a Decision to my workflow before the Email action that let me enter C# code into the script field. Here is the code I used in the Decision script field.
var message = "#{FormSubmission.Field:message}";
if (message.ToLower().Contains("http://") || message.ToLower().Contains("https://")) {
SetOutcome("Spam");
}
else {
SetOutcome("Real");
}
If the message was real, I sent the email. If not, I just end the process.
tl;dr
When setting CustomProperties to an appointment that has attendees, only the appointment for the organizer gets the CustomProperties. The properties do not propagate to the appointments of the other attendees.
Longer version
When we create an appointment with multiple attendees and then log in as each attendee, we notice that each ItemId is different. So, it appears that each attendee in a meeting gets their own copy of an appointment. (Would really like someone to confirm this is true).
However, when setting a custom property from our add-in (using the Outlook JavaScript API), only the organizer's appointment gets the custom property as we are unable to see the custom property when we log in as any of the other attendees.
Snippets from our code that is relevant:
Office.initialize = function (reason) {
$(document).ready(function () {
Office.context.mailbox.item.loadCustomPropertiesAsync (onCustomPropertiesLoaded);
});
};
function onCustomPropertiesLoaded(asyncResults) {
_customProps = asyncResults.value;
}
//Set custom properties
_customProps.set("myProp", "true");
_customProps.saveAsync(customPropertiesOnSaved);
Is there a way to have each copy of the appointment have the custom property?
When we create an appointment and have multiple attendees and then log in as each attendee, we notice that each ItemId is different. So, it appears that each attendee in a meeting gets their own copy of an appointment. (Would really like someone to confirm this is true).
Yes that's correct an attendees copy of the appointment is a separate new Item in that mailbox. On the back end Exchange server its a separate Mailbox Store Item they are not linked in any way (other then properties that can be used to correlate them) and the server does not update appointments in attendee mailboxes so they must always be updated by a client process (in the case of room mailbox the Mailbox assistant does this but this is still a client process that runs on the server).
However, when setting a custom property from our add-in, only the organizer's appointment gets the custom property as we are unable to see the custom property when we log in as any of the other attendees.
That is most likely happening because you need to first save the custom property on the Appointment before you add any attendees and send meeting invitations. Its important to first save the appointment with the property (or attachments) before you add any attendees, then when the server produces the invites those invites should include the custom property (you can check that is happening using a Mapi editor and looking at the invite being produced in the Sent Items folder of the Organiser). Its important to remember as the appointments aren't linked on the server updating the property on the organiser won't be reflected on the attendees copy unless your sending a Meeting update and that Meeting update is then accepted by the attendees which would then update their calendars.
I am very new to liferay. Please help me implementing the below requirement.
Using Document and media portlet in liferay, If any new document is uploaded or uploaded document is modified(Version changed) by admin user, then
How can i identify that the particular document is modified or newly uploaded as i have to show a popup message to user based upon if any new files is uploaded or modified after log on.
That is not a little change request - this required bit more development. And here is more different variants:
Simple but nonperformance variant:
With UserLocalServiceUtil you can check the last user-login date
Similarly iterate over all documents and check last modification date
Create Liferay-Portlet that shows the list of documents with modification date after last user-login date
~
Here are the steps:
Use corresponding Document Listener i.e
DlFolderListener or DlFileEntryListener. You have to use hook to
add your listner in portal.properties.
For Example, you would need to workaround below property.
value.object.listener.com.liferay.portlet.documentlibrary.model.FileEntry
= com.my.custom.MyFileEntryListener
This class would be extending BaseModelListener<FileEntry>
Override and use onAfterUpdate method to notify appropriate audience
(users).
Now this can be done by setting this notification in user
preferences.
On user Login, check corresponding user preferences for this
notification and notify user. You can use hook LoginPostAction to read user preferences for notification.
Hope this helps.
Create customfield for user. Create table with service builder to store the fileEntry Id which modified.
Create DLFileEntry Listener and write
code on FileUpdate. Add DLFileEntryID in same table created in step 1. Set
custom field true for all the user.
Create LoginPostActionHook and on Check the user's flag and fetch the FileEntryId get info of that fileEntryId and display notification with all file's information. Set customfield Flag false for particular user and remove the fileentryid from table or mark them all as read.
I'm looking for sample script that resets the default permissions on an external spreadsheet based on the email address and DocumentID passed to the script. I intent to create a script that can parse information from an email message to acquire the DocumentID and email, execute the permission change from default to anyone with a link, then email the passed address with that link.
It appears that perms are controlled by the DocList API and I'm not finding samples of GAS interacting with that API.
At Google I/O 2013, DriveApp was launched. This allows developers to build use cases like Sharing to Anyone with link
https://developers.google.com/apps-script/reference/drive/
Sample code -
var quizTemplate = DriveApp.getFileById(QUIZ_TEMPLATE_ID);
quizTemplate.setSharing(DriveApp.Access.DOMAIN_WITH_LINK, DriveApp.Permission.VIEW);
or
var openFile = DriveApp.getFileById(WIDE_OPEN_ID)
openFile.setSharing(DriveApp.Access.ANYONE_WITH_LINK, DriveApp.Permission.COMMENT);
AFAIK DocsList Services does not have a function to change the sharing mode, between private/anyone with a link/public, only to add/remove editors and viewers. But we can still achieve this by previously setting manually the share settings of a specific folder to "anyone with a link". Then, we have just to add the file to that folder to have it shared.
A script to do that is particularly simple. e.g.
function shareWithAnyoneAndEmail(documentID,email) {
var sharedFolder = DocsList.getFolderById('id-to-your-previously-shared-folder');
var file = DocsList.getFileById(documentID);
file.addToFolder(sharedFolder);
MailApp.sendEmail(email, 'Here is your file', file.getName()+'\n'+file.getUrl());
}