I have a set of sales figures that came from New Business and Upsells that I am trying to cross reference with the cost of sales effort. I am trying to add weights to the values to reflect that we consider one type of sale to require more effort, and then to calculate how much effort we really spent on each item.
Here's an example, assuming Product 1 sales effort of 600 and Product 2 sales effort of 200
Now in a simple calculation it's easy to determine how much sales effort went into each line, and therefore how much sales effort we would need to replicate these results:
Product
Type of sale
Value of sale
Sales Effort
Product 1
New business
100
100
Product 1
Upsell
500
500
Product 2
New business
500
200
But we consider that new business requires 10x the sales effort compared to upsells, so I need to incorporate that. Here's how that should end up looking:
Product
Type of sale
Value of sale
Weighted value of sale
Weighted sales effort
Product 1
New business
100
1000
400
Product 1
Upsell
500
500
200
Product 2
New business
500
5000
200
So far the best way I found of doing it was the following formula, for example for E2, then changing the value of the sales effort:
E2 = (total sales effort for that product) * D2 / (SUMIFS(D2:D4,A2:A4,A2))
I think the (sales effort for that product) could be replaced with an IFS statement to automatically pick that value given A-column value, but am I missing something? Is there a better way of doing this if I want to include it in a Pivot table with some easy to use slicers?
Related
I would like to calculate the prices in IQD. 1 USD is equal to 1458 IQD today.
There are 250, 500, 1,000, 5,000, 10,000, 25,000 and 50,000 denominations.
I need to sell my items based on USD. I have multicurrency plugin in my website. But it exchanges so precisely. It calculates smaller than cents.
For example, if I sell an item costs 1 dollar, the buyer need to pay 1458 IQD.
Is there anyway to calculate the prices what so called “near calculation”? Like, if an item costs 6820 it automatically shows 7000 at the checkout page. Or if it costs 6760, then shows 6750.
Thanks for your response.
unfortunately, there is no option in the plugin to do so.
I am not so into Excel and I have the following problem.
I have a table like this:
Basiscally it is an example of sheet to keep track of buyed and selled cryptocoin. It does some calculation. The column title are in italian so following some details:
B column: it is the operation: BUY or SELL.
D column: the amount of money in EUR (€) related this buy or sell operation.
E column: the price of a single coin in EUR.
F column: the number of coin buyed\selled in this operation.
Then Into the I4 cell I have put the average purchase price calculated by this formula:
=SUM(FILTER(D1:D150;B1:B150="BUY"))/SUM(FILTER(F1:F150;B1:B150="BUY"))
Basically it calculate the avarange purchase price in a simplified way (and not totally correct): it calculate the sum of the total purchase price in EUR (only the BUY operation) dividing it for the sum of the purchased coins (also here only the buyed operation).
I think that this formula is not totally correct because for example the line 4 represents an operation where all my coins was tottally sold, so after the next buy operation (line 5) the new average purchase price (in EUR) should be the eur price of this operation (that after a complete sale can be considered the only operation) for the number of coin related this operation. Basically in this specific case (but this is not a general case) the D5 / F5 that infact have the value of the E5 cell.
Basically I think that the previous formula (defined into I4) should take in consideration also how much does the average purchase price weigh after each sale operation (this because after that a specific number of coins were sold --> the purchase price untill now is the same but when I have another buy operation it must be considered that are less coins).
So basically I was thinking to use this G column containing a value representing the amount of coins updated after each sale, so basically I can have 2 possibility:
There are no previous sell operation (not previous row related a SELL operation in the B column) --> the value will be the sum of the current F value and of the F value of all the previous rows.
There are at least one row before the current one representing a SELL operation --> the value will be the summ of all the F values relatd to all the BUY operation - the sum of all the F values related to all the SELL operation.
I am not sure that this is the best way to procede. Basically what I need in the G cells is the quantity of coin untill this operation (including this operation).
How can I implement this behavior? Or what could be a nice and elegang operation to solve my original problem related my original formula?
This is actually quite a complicated problem…
If you would like to show the running balance of coins, you could do it this way:
=SUMIFS(F:F,B:B,"BUY",C:C,"SHIBA",A:A,"<="&A2:A5)
-SUMIFS(F:F,B:B,"SELL",C:C,"SHIBA",A:A,"<="&A2:A5)
This will calculate your total coin position based on the sum of all purchases prior to today's date, minus the sum of all sales prior to today's date.
However, it's not so straight forward to calculate the average purchase price. When a sale is made, are you looking to deduct it from the oldest purchase first?
Sorry that it's such a messy formula, but here's the formula I came up with:
=LET(
Dates, A2:A5,
DatesRanked, RANK.EQ(Dates,Dates,1),
CumulativePurchases, SUMIFS(F:F,B:B,"BUY",C:C,"SHIBA",A:A,"<="&Dates),
CumulativeSales, TRANSPOSE(SUMIFS(F:F,B:B,"SELL",C:C,"SHIBA",A:A,"<="&Dates)),
RowCount, ROWS(Dates),
Matrix_NetOfSales, CumulativePurchases-CumulativeSales,
Matrix_PositiveOnly, IF(Matrix_NetOfSales<0,0,Matrix_NetOfSales),
Matrix_AmountsStillHeldFromEachPurchase, Matrix_PositiveOnly-IF(DatesRanked=1,0,INDEX(Matrix_PositiveOnly,XMATCH(DatesRanked-1,DatesRanked,0),SEQUENCE(,RowCount))),
Matrix_EliminateByDate, Matrix_AmountsStillHeldFromEachPurchase*(Dates<=TRANSPOSE(Dates)),
TRANSPOSE(MMULT(TRANSPOSE(E2:E5),Matrix_EliminateByDate))
)
Here, I'm using the LET function to break down the above into manageable parts. Here is what each of the above does:
Variable
How it works
Dates
Input date range from the spreadsheet
DatesRanked
In case your data isn't sorted, it ranks the dates
CumulativePurchases
This is a dynamic range that adds up all purchases that occurred before this purchase
CumulativeSales
Same thing, but for sales
RowCount
As the name suggests, the number of rows
Matrix_NetOfSales
This subtracts the sales from the purchases, as a matrix. This is important, because different dates draw upon different transactions
Matrix_PositiveOnly
Since cumulative sales may result in an entire transaction being eliminated from the calculation, we exclude any transaction that has a negative value still applied
Matrix_AmountStillHeldFromEachPurchase
This 'undoes' the cumulative operation, leaving just the portion of each transaction that still applies
Matrix_EliminateByDate
This ensures that we only apply transactions that occur on or before the date of the current transaction
Result
Finally, we use a matrix product between the cost per share per transaction, with the matrix of units from each transaction, to get the total value spent
Phew… That was a lot of work. To get the average price per coin, simply divide the total amount spent by the total number of coins (i.e. the first equation in this answer), and it should be done!
In finance (in common law countries), this solution is similar to Clayton's Rule: Which is that the newest credit(debit) is offset against the oldest debit(credit) when calculating interest… not a coincidence.
I don't have enough reputation to comment, but I don't think it's quite clear what you're trying to accomplish... if each line item has a quantity and a cost, why would you want the sum of all previous quantities? The cost per item should only be related to those items that were transacted in this line item?
I think, based on your formula in Column I, you are attempting to do an AVERAGEIF function. This would look like this:
I2=AVERAGEIF(B:B,B2,E:E)
This would make every row where B = "Buy" match each other, and every row where B = "Sell" match each other, which I think I understood you don't want. If you're wanting to weight the results based on the quantity sold, you can do that with a SUMPRODUCT:
I2=SUMPRODUCT(--(B:B=B2),E:E,F:F)/F2
Lastly, if I misunderstood this altogether, it sounds like you'd like column G to be the cumulative sum of quantity owned to date where BUYs are added and SELLs are subtracted. You could do that like this:
G2=SUMPRODUCT(--($B$2:$B2="Buy"),$F$2:$F2)-SUMPRODUCT(--($B$2:$B2="Sell"),$F$2:$F2)
New user on Stack Overflow, apologies for my lack of Excel knowledge.
Essentially I have a spreadsheet with all of our customer orders including order number, item SKU, and quantity sold on that order (see pic for example). To estimate profit margin on each of the lines, I'm trying to assign a vendor cost to the orders for each of the vendors.
For example, if we ordered 150 of SKU ABC1 from Vendor1 and 200 of SKU AB1 from Vendor2, I want to assign the cost of Vendor1 to as many orders of that SKU that equal 150, then finish with cost from Vendor 2 for the rest. This will give us an estimate of how much margin we're making by vendor.
Is each order specific to a Vendor? For example, Order 1 is for Vendor 1, Order 2 is for Vendor 3, etc.
If so, you could add the vendor to each order and then use a VLOOKUP to lookup the cost of the SKU for the given vendor. Then it should just be COST * QTY.
Also new here; otherwise, I would have just left a comment.
I am making a sheet to CALCULATE REAL REVENUE from each sale I make on my online store.
The problem is that the COST of my products is not always constant. It varies depending on many factors so each time I make a purchase I add the NEW PRODUCTS COST (LATEST COST).
Each time I make a new purchase I will add the QUANTITY and the new COST. (PURCHASE 1, PURCHASE 2, PURCHASE 3,etc).
Screenshoot of my sheet with example on ROW 41
In Column B I want to know which is the CURRENT COST based on the amount of TOTAL SALES of each product.
For example:
If I have sold less than 100 ( Pruchase 1 QUANTITY) then I need the formula to choose value of E41 (PURCHASE 1 COST).
If I have sold MORE than 100 and LESS than 300 (which is the SUM of PURCHASE 1 & PURCHASE 2) I need the formula to choose value of G41 (PURCHASE 2 COST) AND SO ON...
The formula I have come up with so far is this:
=INDEX(41:41,,IF(C41<=D41,COLUMN(E41),IF(C41<=D41+F41,COLUMN(E41)+2,IF(C41<=D41+F41+H41,COLUMN(E41)+4,COLUMN(E41)+6))))
This formula WORKS but only for the first 3 PURCHASES.
I need a formula that has no limit but I don't know how to make a VARIABLE formula.
Please take my words literally when I say that I wouldn't waste one minute on trying to solve your problem with your current sheet design. You would need VBA, and then extract quantities and prices from each purchase without the ability to filter on columns. (Minute is up.)
What you need is a Purchase database: ItemID, Date, Quantity, Price, maybe Ref#. From that you can pull out the transactions for any item by filtering on the item and the cost by using functions like SUMIF. However, this just brings the real problem within reach without solving it.
The problem is that when you buy 100 pcs #42 your price is 42. Then you buy another 100 pieces #46 your average price is 44. But if you sold 50 pieces with a cost of 42 then the average cost of the remaining 150 is 45. Therefore you can't determine the average cost of any remainder without knowing the quantity sold and the average cost applied to that sale. To solve that problem you will still need VBA but the suggested db format of purchase record would at least support such a solution.
Not so long ago I programmed a solution where there were additional columns in the db and each sale was recorded in 3 columns (much like your present purchase record): date, Qty, Ref. In this way I could trace the sale of each individual purchase (this was for shares trading). The sale of the newer quantity wouldn't start until the earlier quantity was sold out.
Perhaps you don't need to trace where the purchased quantity went to and just need one column to count down the balance to zero. That would be much simpler but has the drawback that you can't roll back errors. In the end the rollback was the reason why I abandoned the design. The key to the ability to abandon it is a similar db for sales: date, qty, price, Ref#.
With such a setup you might design a system to either extract the average or FiFo price from the purchase side and associate it with a sale. If the condition is that it should be done with worksheet functions you could add a column for "current cost" in the purchase db, changing with each purchase, which you look up by date from the sales side using VLOOKUP or SUMPRODUCT, having set a cost price applicable from the day of purchase until the next. If that appeals to you, a method must be found to deal with days on which there are both purchases and sales.
I am having some difficulty determining how to produce a calculation of averages that can be plotted on a PivotChart.
Specifically, I wish to compare a Sales Rep's performance (gross profit by month/year) against all other reps (using an average) who are in a comparable role (the same workgroup) for a given period.
Let's just say the data structure is as follows:
SaleID SaleLocation SaleType SalesRep SaleDate WorkGroup SalesGP
1 Retail1 Car John A 01/01/2014 Sales $301
2 HQ Bike John A 01/01/2014 Sales $200
3 Retail1 Car Sam L 02/01/2014 Sales $1300
4 Retail2 Plane Sam L 02/01/2014 Sales $72
5 Retail2 Plane Vince T 03/01/2014 Admin $55
6 Retail2 Bike John A 04/01/2014 Sales $39
7 HQ Car Vince T 05/01/2014 Admin $2154
....etc
In the excel data model I've added calculated fields (that use a lookup table) for the sale date so that sales can be plotted by Month or Year (eg. =YEAR([SaleDate]) and =MONTH([SaleDate]))
As an example, let's say I want to plot someone's GP (Gross Profit) for a period of time:
My question is this......
How can I calculate an "average gross profit" that I can plot on the PivotChart? This "average gross profit" should be the average of all sales for the same period for the same workgroup.
In the example above, in the PivotChart I am wanting to plot an "average" series which plots the average GP by month for all SalesReps that are in the same Workgroup as John A ("Sales").
If my request isn't clear enough please let me know and I'll do my best to expand.
Zam, this should be quite easy. You just need to create a new calculated field that calculates the average for ALL sales rep.
Let me walk you through it:
I used your data table and then added it to my PowerPivot (Excel 2013). Then I created those calculated measures:
1. Sales Average:
=AVERAGE(SalesData[SalesGP])
2. Sales Average ALL -- this will calculate the average for ALL rows in the table and will be used in other calculations. Notice I used the first calculated field as the first parameter to make this flexible:
=CALCULATE([Sales Amount Average],ALL(SalesData))
3. Sales Comparison to Average. I wasn't sure what is your goal, but I made this one a bit more complex as I wanted to display the performance in percentage:
=IF([Sales Amount Average] > 0, [Sales Amount Average] / [Sales Average ALL] -1)
Basically, what this does is that first it checks if their an existing calculation for a sales representative, if so then it divides Sales Average for a given sales representative by the average sale amount for ALL sales representatives. And then I subtract 1 so the performance can be easily grasped just by looking at the percentages.
To make it easy-to-understand, I decided to use bar charts in conditional formatting instead of stand-alone pivotchart -- I believe it does exactly what you need:
In the picture above, the first table represents your data. The second table is the actual powerpivot table and shows what I have described.
Hope this helps!
EDIT
I didn't want to make things over-complicated, but should you want to remove the percentage total from Grand Totals row, use this calculation instead for the percentage comparison:
=IF(HASONEVALUE(SalesData[SalesRep]),
IF([Sales Amount Average] > 0,
[Sales Amount Average] / [Sales Average ALL] -1),
BLANK()
)
EDIT - ADDED AVERAGE COMPARISON FOR WORKGROUPS
To calculate the performance per workgroup instead of ALL sales representative, add those two measures:
4. Sales Average per Workgroup
=CALCULATE(AVERAGE(SalesData[SalesGP]),ALL(SalesData[SalesRep]))
This will calculate the average sale per workgroup (don't get confused with using SalesRep in ALL function, it's related to filter context).
5. Sales Diff to Average per Workgroup
=IF(HASONEVALUE(SalesData[SalesRep]),IF([Sales Amount Average] > 0, [Sales Amount Average] - [Sales Average per Workgroup]),BLANK())
This simply calculates the difference between average sale of given sales rep and the average sale per workgroup. The result could then look like this:
I have uploaded the source file to my public Dropbox folder.