I'm trying to reduce ten columns of Excel formulas into one cell with one large, nested command if possible - excel

Weights
I have built a tab in an Excel spreadsheet that uses base data from 6 columns and then formulas in 9 additional columns that determine the final result in another column, which then gets copied into another cell on another tab (see 'weights' picture at top of this post):
The base data is in 6 columns A-F and has 729 rows - each column has a certain weight (30%, 20%, 20%, 10%, 15%, 5%). Each cell is either 1, 2, 3, 4, 5, N/A, or blank. The goal is to look for N/A or blanks and then redistribute the weight for those categories to the remaining non-N/A and non-blank categories, so if the 20% column was N/A and the other 5 columns were 1, 2, 3, 4, or 5, I would add 4% to each of the 5 scored categories to calculate the final score. Everything works great but I am interested in doing everything in one column after the 6 base columns. I start by converting N/A to 0 and then handle things in multiple columns by doing this:
In Column G, I get the total weight of the columns with N/A or 0:
=SUMIF(A2:F2,0,$A$729:$F$729)
Then in Column H, I get the number of columns that the weight percentage in Column G will get distributed to:
=COUNTIF(A2:F2,">0")
Then in Column I, I calculate the percentage to be added to the remaining columns:
=IF(H2=0,0,SUM(G2/H2))
Then in Columns J-O, I calculate the new weight percentages for each weight (the original weight percentages are in cells H2-H7 on a different tab called 'Controls':
=SUM(Controls!$H$2+$I2) is for Column J, =SUM(Controls!$H$3+$I2) is for Column K, etc.
Then finally I calculate the 'new' score with the 'new' weights. If there were no N/A or 0's, it keeps the original overall score and if not it multiples the score in a cell (1,2,3,4,5) by the new weight and adds the six totals together:
=IF(H2=6,Q2,SUM(A2J2)+(B2K2)+(C2L2)+(D2M2)+(E2N2)+(F2O2))
It all works great, but how can do what I'm doing in 10 columns with just one statement in one cell? I'm assuming there are lots of elegant references and nesting required but I'm not sure how to do it.
Thanks in advance!

You can do this step by step:
e.g.
cell (G2) =SUMIF(A2:F2,0,$A$729:$F$729)
cell (H2) = COUNTIF(A2:F2,">0")
cell (I2) =IF(H2=0,0,SUM(G2/H2))
In cell I2 replace the cell references of G2 and H2 with the formula expression of the respective cells.
More elegant with LET:
https://support.microsoft.com/en-us/office/let-function-34842dd8-b92b-4d3f-b325-b8b8f9908999

Related

Displaying a label, sorted in a third column pulled from the first column according to data in the second column? i.e. Ranking

Imagine you have spreadsheet with data in a fixed # of contiguous rows.. let's say row 1 through row 20
Now let's say you have 3 columns of interest.
A, B and C
Column A is a label column.. the data in there are just string labels.. let's say types of canned food.. Tuna, Spam, Sardines, etc.
Column B is our number column.. let's say it is prices. e.g. 2 for Tuna, 5 for Spam and 3 for Sardines. These prices can change often very rapidly.. ok so prices are not the best example but let's imagine that prices change rapidly.
Now Column C is where we want to put the formula.
I would like to have a formula in Column C that will pull the labels from Column A, based on their prices in column B and rank them from highest to lowest.. that is C1 would calculate to "Spam", C2 to "Sardines" and C3 to "Tuna"
right now there are 20 rows of data.. but maybe at some other point there might be 30 or 6 or 40, etc.
So can someone help me out with the formula or at least explain what functions I need to use and the general idea involved? thanks
=IF(A2:A200<>"";SORTBY(A2:A200;B2:B200;-1);"")
You can simply use SORT formula. In this case =SORT(A1:B1000,2,-1) where A1:B1000 is range to be sorted, second parameter 2 is column number from range to sort by, 3rd parameter for order (-1 is desceding).
Place formula in C1 and you will get spilled array.

Excel Formula to calculate Average rating out of 5

I have a table of data where ratings are given as V good - 3, Good - 2, Avg - 1 but if the value is NA I want to exclude that from Avg.
I do have values stored as Good, V Good, Avg against the record.
Any excel formula for this to calculate rating out of 5.
Thanks in advance.
Please try this formula. It's designed for entry in a cell in row 2 from where it can be copied down.
=IFERROR(SUMPRODUCT((COUNTIF(C2:E2,{"V Good","Good","Avg"})*{3,2,1}))/SUMPRODUCT((COUNTIF(C2:E2,{"V Good","Good","Avg"}))), "NA")
There are only 3 columns in your example. Therefore I don't understand your request for a "rating out of 5". However, you can use the same formula on a larger range, of 5 or more columns. Just change both range references to include more columns, like E2:G2. The important thing is to change both to the same size of range.

How to create a dynamic formula to find the average of a set of values for a given vector

I am trying to create a formula that gives me the average of the last 12 entries in a given dataset depending on the associated vector.
Let's make an example:
I have in column F2,G2,H2 and I2 dates, Company1, Company2 and Company3 respectively. Then from row3 to row 33 I have months dates starting from May 2016.
Date Company1 Company2 Company3
May-16 2,453,845
Jun-16 13,099,823
Jul-16 14,159,037
Aug-16 38,589,050 8,866,101
Sep-16 63,290,285 13,242,522
Oct-16 94,005,364 14,841,793
Nov-16 123,774,792 7,903,600 41,489,883
Dec-16 93,355,037 12,449,604 69,117,105
Jan-17 47,869,982 13,830,712 83,913,764
Feb-17 77,109,905 10,361,555 68,176,643
The goal is to create a formula that, when I drag it down, correctly calculates the average of the last 12 values for a given company.
So for example i would have, say in table "B2:C5":
Company1 76,856,345
Company2 11,120,859
Company3 65,674,349
And, if a new Company4 is added to the list, then I just have to drag it down the formula, to calculate the average of the last 12 months for Company4.
Until now, I have came up with this formula:
=AVERAGE(LOOKUP(LARGE(IF(ISNUMBER(G:G),ROW(G:G)),ROW(INDIRECT("1:"&MIN(12,COUNT(G:G))))),ROW(G:G),G:G ))
This formula correctly calculates the average of a given column, considering only the last 12 values. The last step would be to come up with a formula that includes all the columns and then calculates the average for the given company.
Thanks!
I recommend that you use a named range to define your data in columns G:I. When a company is added, just modify the named range's specs. I used the name Target. Of course, you can replace it with $G:$I if you feel so inclined but I would rather recommend reducing the number of rows in the range, which is easier to manage when it is named.
Use the formula below to extract the company names from the first row of Target into the first column of your averages table. This is to ensure that the names are spelled identically in both locations.
=INDEX(Target,1,ROW()-2)
The number 2 indicates the number of rows above the row containing the formula. it is copied here from cell M3. There, ROW()-2 creates the number 1, counting sequentially as the formula is copied down.
Now I have the formula below in my cell N3 and copied down.
=SUM(INDEX(Target,0,MATCH($M3,INDEX(Target,1,0),0)))
The formula simply sums up the columns G, H, and I in 3 consecutive rows.
In the final step I inserted the range definition established above, meaning excluding the SUM() function, into your existing formula.
=AVERAGE(LOOKUP(LARGE(IF(ISNUMBER(INDEX(Target,0,MATCH($M3,INDEX(Target,1,0),0))),ROW(INDEX(Target,0,MATCH($M3,INDEX(Target,1,0),0)))),ROW(INDIRECT("1:"&MIN(12,COUNT(INDEX(Target,0,MATCH($M3,INDEX(Target,1,0),0))))))),ROW(INDEX(Target,0,MATCH($M3,INDEX(Target,1,0),0))),INDEX(Target,0,MATCH($M3,INDEX(Target,1,0),0))))

Excel - function to find the highest sum in a table using each row and column only once

I've got a table in excel with 10 rows and 10 columns.
The table contains 100 different values between 1 and 3.
I want to find the highest sum of 10 values using only 1 value from each row and 1 from each column.
Do u guys know a function that finds the highest sum? - I've tried to do i manually, but there are to many combinations!
Hope it makes sense.
Thanks in advance:)
My solution builds on what I wrote in the comment, i.e. you first take the maximum value in the 10x10 array, then the maximum in the 9x9 array (excluding the row/column of the first maximum), etc. My solution tries not to do everything in one formula, but I add a few helper columns, and a bit more helper rows (it is fast and dirty, but it works and is easily audited/understandable). You always can do this on a separate worksheet which you could hide if needed.
The screenshot above goes from cell A1 till Y31.
The key formulas:
3.55 is the result of =MAX(B2:K11)
The first gray cell is =IFNA(MATCH($M12;B2:B11;0);""), and you drag this 9 cells to the left. This tries to find a match with the max result in each column of the table;
The 10 left of the 3.55 is =MATCH(TRUE;INDEX(ISNUMBER(P12:Y12);0);0) , and gives the column number of the max value.
The 2 next to the 10 is =INDEX(P12:Y12;N12) and gives the row number of the max value.
The 1 in cell B12 is =IF(OR(B$1=$N12;$A12=$O12);0;1), and creates a 10x10 matrix with a row and column with zeroes where the previous max value was found.
Then you multiply this with the preceding matrix and create a new 10x10 matrix below (enter {=B2:K11*B12:K21} array formula (ctrl+shift+enter) in B22-K31
You then copy/paste rows 12 till 31 9 times below
The 23.02 is the total sum =SUM($M$12:$M$211) from all 10 maximum values and is the result you are looking for. The 10 is just a check with =COUNT($M$12:$M$211)

Median Selling Price Excel Table

I have a spreadsheet with different products, listing units and retail value sold like the example below
Product Units Value
A 10 100
B 15 80
C 30 560
I'd like to compare the Average Selling Price with the Median Selling price, so I am looking for a quick formula to accurately calculate the median.
The median function requires the entire series, so for Product A above I would need 10 instances of 10 etc. How can I calculate the Median quickly considering the condensed form of my data?
Without writing your own VBA function to do this there are a couple of approaches that can be taken.
The first expands the data from its compressed frequency count format to generate the full set of observations. This can be done manually or formulaically. On the assumption the latter is required, it can be achieved using a few columns.
All the blue cells are formulae.
Column Eis simply the cumulative of column B and F is an adjusted version of this. Column H is just the values 1 to 55, the total number of observations given by cell L2. Column I uses the MATCH() with its final argument as 1 to match each observation in H against the adjusted cumulative in F. Column J uses the INDEX() function to generate the value of the observation. (Observations 1-10 have value 100, 11-25 have value 80 and 26-55 have value 560 in this example). The MEDIAN() function is used in cell M2 with column J as its argument.
This approach can be refined to take account of varying numbers of products and data points through the use of the OFFSET function to control the range arguments of the MATCH(), INDEX() and MEDIAN functions. And, of course, adjacent cells in columns I and J could be combined using a single formula - I've shown them separately for ease of explanation.
The second approach involves sorting the data by value (so in this case the data rows would become Product B in row 2, product A in row 3 and product C left as-is in row 4). It is then a case of identifying the middle observation number (if the number of observations is odd) or the middle pair of observation numbers (if the number of observations is even) and then determining the value(s) corresponding to this/these middle observation(s). In this approach the adjusted cumulative in column F is still used but rather than explicitly calculating the values in column I and J for every observation it can now be restricted to just the middle observation(s).
I think there is no way around compromises. Either using big amounts of helper cells or having the table sorted by the values.
Helper cells:
Formula in F4:AS6:
=IF(COLUMN()<COLUMN($F$4)+$B4,$C4,"end")
Formula in D2:
=MEDIAN(F4:AS6)
Sorted:
Formula in F4 downwards:
=SUM($B$3:B3)+1
Formula in D2:
=SUM(LOOKUP(INT(SUM(B4:B6)/2+{0.5,1}),F4:F6,C4:C6))/2

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