When it comes to customer invoice balances outstanding, you can write off the amount using balance write off feature under process - recurring - write off balances and credits. This can be done at the time of creating initial payment or later as a process. However when it comes to AP invoices and supplier balances, no such feature exists?
thanks
Related
I want to set up a scheduled script or a workflow in NetSuite that will automatically change the customer status from "Customer-Closed Won" to "Customer-Closed Lost" if their last invoice is more than 2 years old.
Is this possible with the normal workflow setup or do I need to use a bundle?
You will want to create a scheduled script that runs at some interval - say every Sunday morning. This script can call a saved search that looks at all invoices grouped by customer and max invoice date. The customer status of "customer-closed won" could be a criterion so that you don't look at the ones you already set to "lost". The script can then update all such customer to the "lost" status.
You will also want to write a workflow or user-event on a SO so that if such a "lost" customer creates a new Sales Order, you reset their status to "won"
The simplest way to do this is with a pair of workflows.
One workflow triggers on a schedule and uses a saved search that identifies customer-closed-won where the last invoice (and sales order?) was earlier than your cutoff. It has just a single action that resets the customer status.
The other is a workflow on sales that sets the customer status back to customer-closed-won when a Sales Order is approved (or an invoice is created). This also has a single action that changes the status.
If you don't have workflows available under customization go to Setup > Company > Enable Features. Click SuiteCloud and enable SuiteFlow
In Netsuite, I am trying to create a custom bank reconciliation tool for a client.
Suppose I want to reconcile my bank statement with some bill record using the native netsuite reconciliation functionality. To be clear say there are 2000 Bill records in NetSuite. I upload the bank statement and netsuite shows there are 4 bills that are remaining reconciliation that can be mapped with the statement.
My question is how netsuite knows that 1996 are already reconciled and 4 are still remaining.
I did not find any flag/field in the bill record that mentions whether that record has been reconciled or not.
I created a sales order in NS and marked the payment method as check. When I went to bill it, it created a credit card sale, even though there was no credit card on the transaction. Is this expected?
There is no transaction in NetSuite with name "credit card sale", it's an standard cash sale transaction. May be this record is renamed in your NetSuite account.
A customer may have a Credit Card saved in their record. When creating a sales order, under the billing tab the preferred Credit Card details will be auto-populated under the "Payment" subtab. When the user enters a Term under "Billing Information" section, the Payment Method field under the Payment subtab will turn blank. If a payment method is selected, then the Term field will turn blank.
That is because when a Term is selected, the system assumes that the sale will be an Invoice sale. If a Payment Method is selected, the system will assumes that this is a Cash Sale (which doesn't necessarily mean that it will be paid by cash but it will be paid upfront). Therefore, only one field must be filled and the other one must be blank.
To have an Invoice generated from the Sales Order, the payment method will have to be unset from the sales order OR change the form to a Sales Order - Invoice type.
For more details please refer SuiteAnswers - 35604 and 33544
No, the payment method should stay as marked. Is it possible you have scripts or a workflow running that could change this?
You can check by looking at the transaction in the UI, then go to the System -> Notes tab and see which and when fields were changed.
It looks like some transaction re-naming has been done in your account and that is just a normal Cash Sale record with a different name.
When I click and fulfill an order we Debit COGS ("cost of goods sold") and Credit Inventory. The issue is there was no shipment at this point. I run into a problem because when we click fulfill to print the pick ticket but the sale may occur in the next month.
Is there a way to configure the system so that the fulfill function does not record the COGS, but the COGS is recorded upon shipping? If not, what is the work around?
It is especially difficult in large Netsuite orders to do receipts and billing, considering we are using Advanced Receiving and are going into a particular order multiple times and partially receiving each time. Is there a way in Netsuite to create a Vendor Bill based on the final contents of a particular Item Fulfillment (if Drop Shipped) or Item Receipt?
Billing Purchase Orders
Billing a purchase order indicates you have received an invoice from the vendor for items purchased and creates a bill in accounts payable. You can turn your purchase order into a bill without rekeying any data.
If you use Advanced Receiving, you can receive an order and create a bill in separate steps. To enable advanced receiving, go to Setup > Enable Features. On the Purchase Transactions subtab, check the Advanced Receiving box, and click Save.
Note:
When you create a standalone bill or bill an existing purchase order, the transaction >requires an active Accounts Payable account. For an active account, you must enable an >existing Accounts Payable account, create a new Accounts Payable account, or contact your >System Administrator.
To bill a purchase order with Advanced Receiving:
Go to Transactions > Purchases/Vendors > Bill Purchase Orders.
On the Bill Purchase Orders page, in the Vendor field, select a vendor to create bills for.
You can select All to show all open bills, but you can create bills for only one vendor at a time.
Check the box in the Bill column next to all purchase orders you want to bill.
If you check more than one purchase order, items from all the purchase orders you check are grouped together on one bill.
Click Submit.
The bill appears and shows the purchase order items.
If Match Bill to Receipt is enabled on the purchase order when the vendor bill is created, you can select specific receipts in the Receipts column. Then, the values on the receipt determine the following:
A bill is created for specific receipts that are selected.
The bill is checked against receipt values for variances.
If the information on the bill is correct, click Save.