When I click and fulfill an order we Debit COGS ("cost of goods sold") and Credit Inventory. The issue is there was no shipment at this point. I run into a problem because when we click fulfill to print the pick ticket but the sale may occur in the next month.
Is there a way to configure the system so that the fulfill function does not record the COGS, but the COGS is recorded upon shipping? If not, what is the work around?
Related
I am updating my company's system so that it supports dropshipping items. Ever since I switched to this type of item it asks me to complete the order after I approved it. what is it that I am missing so that I can skip this step altogether, is it even possible to skip the step, or to complete multiple orders at the same time (like how you can approve multiple orders)?
It bears mentioning the Company operates in Mexico.
the steps I take are as follow:
I create and save a sales order, that is, I put in the client, the document and reference number, and the item, as well as a couple of custom fields
the next screen asks me to approve the order, I do it and it creates the matching purchase order
then instead of being able to invoice, I first have to "complete" which takes me to an order fulfillment form
I save that and the order can be invoiced.
Ideally, after approval, I would just be able to invoice
Generally a sales order is not invoicable until it's been fulfilled.
You can override that at a whole account level by going to
Setup -> Accounting -> Accounting Preferences
Order Management tab
scroll to Invoicing
check 'Invoice in Advance of Fulfillment'
Be aware this is a system level setting and if you used to be able to invoice before fulfillment someone else in your company may have unchecked this setting in the recent past.
Alternatively at the individual item level you can use the 'Can be fulfilled/received' checkbox to allow invoicing without fulfilling. Note that 'Can be fulfilled/received' may not be changed after an item has been ordered.
Normally (US/Canada) an order should not be invoiced until it is shipped. Customer Deposits on Sales Orders are the preferred way to handle pre-payment for GAAP etc reasons.
After surfing the web for more than 3 months, most of the problems that will face NetSuite users are related to Item Fulfillment. I want to know what is the relation between the Invoice and Item Fulfillment.
Invoice will not be created until we fulfill the order, so, there must be a relation between Invoice & IF.
But unfortunately, I cannot get at least Item Fulfillment Order #.
Our Customers are asking to include the Number in the Invoice, but, there is no relation between the 2 records unless one field which is (created from) and this field is getting the Sales Order Number and it is useless to us, since we may issue from one sales order many Item Fulfillment Transactions.
Could anyone suggest any help or hint on how to reach Item Fulfillment # from Invoice Record?
Thanks a lot
There is no system link between an Invoice and an Item Fulfillment.
Sales Orders are linked to one or more Item Fulfillments, and one or more Invoices, but as far as NetSuite is concerned there is nothing connecting any specific fulfillment to any specific invoice. In fact you could have products from multiple fulfillments that are invoiced together, or vice versa, a single fulfillment with multiple invoices.
If you want to store a link between the two documents you would need to customize this yourself using scripting and a custom field.
functionally it is possible only if the policy goes by One SO-One IF-One Inv.
Else you may need to look for scripting.
Customer first creates invoice for customer, then they should prepare shipment process. Do you know a way to achieve this?
Today, in Acumatica you have to create SO, then shipment then Invoice.
First create a Sales Order.
Then go to Distribution->Sales Orders->Work Area->Enter->Invoices screen.
Use the ADD ORDER button to add the sales order to the invoice:
Auto-Release setting in Distribution->Sales Orders->Configuration->Setup->Sales Order Preference screen:
I created a sales order in NS and marked the payment method as check. When I went to bill it, it created a credit card sale, even though there was no credit card on the transaction. Is this expected?
There is no transaction in NetSuite with name "credit card sale", it's an standard cash sale transaction. May be this record is renamed in your NetSuite account.
A customer may have a Credit Card saved in their record. When creating a sales order, under the billing tab the preferred Credit Card details will be auto-populated under the "Payment" subtab. When the user enters a Term under "Billing Information" section, the Payment Method field under the Payment subtab will turn blank. If a payment method is selected, then the Term field will turn blank.
That is because when a Term is selected, the system assumes that the sale will be an Invoice sale. If a Payment Method is selected, the system will assumes that this is a Cash Sale (which doesn't necessarily mean that it will be paid by cash but it will be paid upfront). Therefore, only one field must be filled and the other one must be blank.
To have an Invoice generated from the Sales Order, the payment method will have to be unset from the sales order OR change the form to a Sales Order - Invoice type.
For more details please refer SuiteAnswers - 35604 and 33544
No, the payment method should stay as marked. Is it possible you have scripts or a workflow running that could change this?
You can check by looking at the transaction in the UI, then go to the System -> Notes tab and see which and when fields were changed.
It looks like some transaction re-naming has been done in your account and that is just a normal Cash Sale record with a different name.
It is especially difficult in large Netsuite orders to do receipts and billing, considering we are using Advanced Receiving and are going into a particular order multiple times and partially receiving each time. Is there a way in Netsuite to create a Vendor Bill based on the final contents of a particular Item Fulfillment (if Drop Shipped) or Item Receipt?
Billing Purchase Orders
Billing a purchase order indicates you have received an invoice from the vendor for items purchased and creates a bill in accounts payable. You can turn your purchase order into a bill without rekeying any data.
If you use Advanced Receiving, you can receive an order and create a bill in separate steps. To enable advanced receiving, go to Setup > Enable Features. On the Purchase Transactions subtab, check the Advanced Receiving box, and click Save.
Note:
When you create a standalone bill or bill an existing purchase order, the transaction >requires an active Accounts Payable account. For an active account, you must enable an >existing Accounts Payable account, create a new Accounts Payable account, or contact your >System Administrator.
To bill a purchase order with Advanced Receiving:
Go to Transactions > Purchases/Vendors > Bill Purchase Orders.
On the Bill Purchase Orders page, in the Vendor field, select a vendor to create bills for.
You can select All to show all open bills, but you can create bills for only one vendor at a time.
Check the box in the Bill column next to all purchase orders you want to bill.
If you check more than one purchase order, items from all the purchase orders you check are grouped together on one bill.
Click Submit.
The bill appears and shows the purchase order items.
If Match Bill to Receipt is enabled on the purchase order when the vendor bill is created, you can select specific receipts in the Receipts column. Then, the values on the receipt determine the following:
A bill is created for specific receipts that are selected.
The bill is checked against receipt values for variances.
If the information on the bill is correct, click Save.