I got an issue with Xlookup formula for the lookup array & return array. As the 1st one I need to manually select the range for lookup and return array, I try to use Xlookup with multiple criteria to match with the keyword instead of only matching one criteria. However, the result was appear to be different. Please help how to adjust the formula to remove the manual selecting range. Thank you.
G column is text
AE column is number
J column is text
Z column is number
W column is date
=XLOOKUP(AE3,工作表2!$Z$2:$Z$6,工作表2!$W$2:$W$6,,1)
=XLOOKUP($G3&$AE3,工作表2!$J:$J&工作表2!$Z:$Z,工作表2!$W:$W,,1)
Your sheet names showing in Chinese may be confusing some people.
I'm not aware of any syntax in Excel that allows you to concatenate columns as part of an array definition. It would be great if we could do this. The only way I know to do this is with another column and then use that for your array. You could add $J2&$Z2 to another column and then use that. If you added that to column H your xlookup() would be:
=xlookup($G3&$AE3, $H2:$H6, $W2:$W6,,1)
Here's how it looks. I showed the xlookup() functions in F9 and F10 (right aligned) and the results in G9 and G10.
The blue columns is the data given and the red columns is what is being calculated. Then the table to the right is what I am referencing. So, F2 will be calculated by the following steps:
Look at the Machinery column (D), if the cell contains LF, select column K, otherwise select column L
Look at the Grade column (E), if the cell contains RG, select rows 4:8, otherwise select rows 9:12.
Look at the Species column (A), if the cell contains MS, select rows 5 and 10, otherwise.......
Where every the most selected cell is in columns K and L, copy into column F.
Multiply column F by column C.
I don't want to make another column for my final result. I did in the picture to show the two steps separately. So column F should be the final answer (F2 = 107.33). The reference table can be formatted differently as well.
At first, I tried using nested-if statements, but realized that I would have like 20+ if statements for all the different outcomes. I think I would want to use the SEARCH function to find weather of not the cell contains a specific piece of information. Then I would probably use some sort of combination of match, if, v-lookup, index, search, but I am not sure how to condense these.
Any suggestion?
SUMPRODUCT is the function you need. I quickly created some test data on the lines of what you shared like this:
Then I entered the below formula in cell F2
=SUMPRODUCT(($I$4:$I$9=E2)*($J$4:$J$9=LEFT(A2,FIND(" ",A2)-1))*IF(ISERROR(FIND("LF",D2,1)),$L$4:$L$9,$K$4:$K$9))
The formula may look a little scary but is indeed very simple as each sub formula checks for a condition that you would want to evaluate. So, for example,
($I$4:$I$9=E2)
is looking for rows that match GRADE of the current row in range $I$4:$I$9 and so on. The * ensures that the arrays thus returned are multiplied and only the value where all conditions are true remains.
Since some of your conditions require looking for partial content like in Species and Machine, I have used Left and Find functions within Sumproduct
This formula simply returns the value from either column K or L based on the matching conditions and you may easily extend it or add more conditions.
I am wondering, if there is a general way to express, that only visible rows of a formula should be taken into account.
If I have for example a formula sumif($E5:$E100; "ABC"; $F5:F100) it would be very helpful, if there would be a way to express, that the given ranges should only take visible cells into account. I could imagine that a kind of prefix can be specified to a range construct like % or that like. For example the formula then would look like sumif(%$E5:%$E100; "ABC"; %F5:%F100) to make clear, that in the given ranges only visible rows should be taken into account.
Same would then for example be for sum(%A1:%A100) which would mean, that in the range between A1 and A100 only visible cells should be taken to sum up the cells.
The point is, that this construct could be taken inside any kind of formula, no matter what it is.
Thanks in advance
Georg
Generically to sum sumrange based on a match in criteriarange.....but only for visible rows you can use this formula: =SUMPRODUCT((criteriarange=criteria)+0,SUBTOTAL(109,OFFSET(sumrange,ROW(sumrange)-MIN(ROW(sumrange)),0,1,1))) The first part (criteriarange=criteria)+0 just checks the criteria for each row and returns 1 for a match or 0 OFFSET returns an "array of ranges" with each range in this case being a single cell from the sum range. SUBTOTAL can process that and with the sum function (109) gives the "sum" (i.e. the value) of each cell, only when visible. – SUMPRODUCT then multiplies the two ranges and sums the result, effectively giving you the sum of visible rows where the criteria matches
Try This
=SUMPRODUCT(($E$5:$E$100="ABC")+0,SUBTOTAL(109,OFFSET($F$5:$F$100,ROW($F$5:$F$100)-MIN(ROW($F$5:$F$100)),0,1,1)))
I have a small data set of 2 columns and several rows (columns A and B)
I want to return each instance of codeblk 3 in a formula that is elsewhere in my sheet, (so a vlookup is out as it only shows the first instance) if it does not appear then a message to say its not there should come up.
I have the formula partially working but i cant see the reason why its not displaying the values.
My formula is as below:
This is an array
{=IF(ISERROR(INDEX($A$55:$B$70,SMALL(IF($B$55:$B$70=3,ROW($B$55:$B$70)),ROW(1:1))-1,1)),"No value's produced",INDEX($A$2:$C$7,SMALL(IF($B$55:$B$70=3,ROW($B$55:$B$70)),ROW(1:1))-1,1))}
The result that shows up is only "No values produced" but it should reflect statement B, C and D in 3 separate cells (when changing ROW(1:1), ROW(2:2) etc)
{=SMALL(IF($B$56:$B$69=4,ROW($B$56:$B$69)),ROW(1:1))} - This produces the result 68 which is the correct row.
Any ideas?
Thanks,
This is an array formula - Validate the formula with Ctrl+Shift+Enter while still in the formula bar
=IFERROR(INDEX($A$55:$B$70,SMALL(IF($B$55:$B$70=3,ROW($B$55:$B$70)-54),ROW(1:1)),1),"No value's produced")
The issue you are facing is that your index starts it's first row on $B$55, you need to offset the row numbers in the array to reflect this. For example, the INDEX contains 16 rows but if you had a match on the first row you are asking for the 55th row from that INDEX(), it just can't fulfil that.
EDIT
The offset was out of sync as your original formula included another -1 outside of the IF(), I also left an additional bracket in play (the formula above has now been edited)
The ROW() function will essentially translate $B$55:$B$70 into ROW(55:70) which will produce the array {55;56;57;58;59;60;61;62;63;64;65;66;67;68;69;70} so the offset is needed to translate those row numbers in to the position they represent in the indexed data of INDEX().
The other IF() statement then produces and array of {FALSE;2;3;4;FALSE etc.
You can see these results by highlighting parts of the formula in the formula bar and hitting F9 to calculate.
I am going crazy over this. It seems so simple yet I can't figure this out. I have two worksheets. First worksheet is my data. Second is like an answer key. Upon checking checking, A1:B1 in Sheet 1 is a match with the conditions in Row 52 in SHEET 2, therefore, the value in Column C is "MGC". What is the formula that will perform this function? It's really hard to explain without the data so I pasted a link of the sample spreadsheet. Thank you so much in advance.
sample spreadsheet here. https://docs.google.com/spreadsheets/d/1_AjuNfCdGfEM-XkqPa6W4hSIxQg4NM2Vg4c2C1pQ_vQ/edit?usp=sharing
screenshot here. (wont let me post i have no reputation)
In Sheet2, insert a column in front of Column A and put the formula in A2 =C2&D2.
Then in Sheet1, Cell C2 the formula =vlookup(A2&B2,Sheet2!A:B,2,0).
the first make a concatenated key to lookup, then the second looks up that key.
How about a index(match())? If I've understood correctly you need to match across both the A and B column in sheet one, checking for the relevant values in B and C on sheet 2 to retrun worksheet 2 column a to worksheet 1 column c.
third version try:
=INDEX(Sheet2!$C$1:$C$360,MATCH(Sheet1!A1&Sheet1!B1,Sheet2!$B$1:$B$360&Sheet2!$C$1:$C$360,0))
Basically what this does is use concatenation, the & operator, to specify you are looking for "Criteria A" & "Criteria B" in sheet 1, which makes the string "Criteria A Criteria B", which is supplied in the first part of the match function.
In the second it then says match this against all of my variables in sheet 2 in the same way with concantenation.
The final part of match function (0) specifies you want an 'exact' match
It then supplied this as a reference to the index function, which then finds the row intersecting with the value you want, and returns that.
As noted here https://support.microsoft.com/en-us/kb/59482 this is an array formula, so it behaves differently, and must be input differently. https://support.office.com/en-za/article/Guidelines-and-examples-of-array-formulas-7d94a64e-3ff3-4686-9372-ecfd5caa57c7
There are (at least) 2 ways you could do this without VBA.
USING A SORTED LIST
The first relies on the assumption that your data can be re-sorted, so that everything "Unreported" is in the top, and everything "reported" is together below that (or vice versa). Assuming that this is the case (and it appears to already be sorted like this),we will use the function OFFSET to create a new range which shows only the values that align with either being "Unreported" or "Reported".
Offset takes a given reference to a point on a sheet, and then moves down/up & left/right to see what reference you want to return. Then, it returns a range of cells of a given height, and a given width. Here, we will want to start on Sheet2 at the top left, moving down until we find the term "Unreported" or "Reported". Once that term is found, we will want to move one column to the right (to pull column B from sheet 2), and then have a 'height' of as many rows as there are "unreported" or "reported" cells. This will look as follows in A1 on sheet 1, copied down:
=OFFSET(Sheet2!$A$1,MATCH(A1,Sheet2!A:A,0)-1,1,COUNTIF(Sheet2!A:A,A1),1)
This says: First, start at cell A1 on sheet2. Then find the term in A1 (either "unreported" or "reported", on sheet2!A:A (we subtract 1 because OFFSET starts at A1 - so if your data starts at A1 we need to actually stay at "0". If you have headers on sheet2, you will not need this -1). Then, move 1 column to the right. Go down the rows for as many times as Sheet2 column A has the term found in Sheet1 A1. Stay 1 column wide. Together, this will leave you with a single range on sheet2, showing column B for the entire length that column A matches your term in sheet1 A1.
Now we need to take that OFFSET, and use it to find out when the term in Sheet1 B1 is matched in Sheet2 column B. This will work as follows:
=MATCH(B1,[FORMULA ABOVE],0)
This shows the number of rows down, starting at the special OFFSET array created above, that the term from B1 is matched in column B from sheet2. To use this information to pull the result from column C on sheet 2, we can use the INDEX function, like so:
=INDEX([FORMULA ABOVE],MATCH(B1,[FORMULA ABOVE],0))
Because this would be fairly convoluted to have in a single cell, we can simplify this by using VLOOKUP, which will only require the OFFSET function to be entered a single time. This will work as follows:
=VLOOKUP(B1,[FORMULA ABOVE],2,0)
This takes the OFFSET formula above, finds the matching term in B1, and moves to the 2nd column to get the value from column C in sheet2. Because we are going to use VLOOKUP, the offset formula above will need to be adjusted to provide 2 columns of data instead of 1. Together, this will look as follows:
FINAL FORMULA FOR SHEET1, C1 & COPIED DOWN
=VLOOKUP(B1,OFFSET(Sheet2!$A$1,MATCH(A1,Sheet2!A:A,0)-1,1,COUNTIF(Sheet2!A:A,A1),2),2,0)
OPTION USING ARRAY FORMULAS
The above method will only work if your data is sorted so that the REPORTED and UNREPORTED rows are grouped together. If they cannot be sorted, you can use an ARRAY FORMULA, which essentially takes a formula which would normal apply to a single cell, and runs it over an entire range of cells. It returns an array of results, which must be reduced down to a single value. A basic array formula looks like this [assume for this example that A1 = 1, A2 = 2...A5 = 5]:
=IF(A1:A5>3,A1:A5,"")
Confirm this (and all array functions) by pressing CTRL + SHIFT + ENTER, instead of just ENTER. This looks at each cell from A1:A5, and if the value is bigger than 3, it gives the number from that cell - otherwise, it returns "". In this case, the result would be the array {"";"";"";4;5}. To get the single total of 9, wrap that in a SUM function:
=SUM(IF(A1:A5>3,A1:A5,""))
In your case, we will want to use an array formula to see what row in Sheet2 matches A1 from Sheet1, and B1 from Sheet1. This will look like this:
=IF(Sheet2!$A$1:A$100=A1,IF(Sheet2!$B$1:$B$100,ROW($B$1:$B$100),""),"")
This checks which rows in column A from sheet 2 match A1. For those that do, it then checks which rows in column B from sheet 2 match B1. For those, it pulls the row number from that match. Everything else returns "". Assuming no duplicates, there should only 1 row number which gets returned. To pull that number from the array of results, wrap the whole thing in a MATCH function. Now that you have the row number, you can use an INDEX function to pull the result in Column C with that row, like this:
FINAL ARRAY FORMULA METHOD
=INDEX($C$1:$C$100,MAX(IF(Sheet2!$A$1:A$100=A1,IF(Sheet2!$B$1:$B$100,ROW(Sheet2!$B$1:$B$100),""),"")))
Remember to confirm with CTRL + SHIFT + ENTER instead of just ENTER, when you type this formula. Note that I didn't refer to all of Sheet2!A:A, because array formulas run very slowly over large ranges.
The following formula should work without making any changes to the datasheets.
=INDEX(Sheet2!$A$1:$A$360,MATCH(Sheet1!A1,IF(Sheet2!$C$1:$C$360=Sheet1!B1,Sheet2!$B$1:$B$360),0))
Remember to save this formula as an array with CTRL+SHIFT+ENTER
Documentation on how to use INDEX and MATCH against multiple criteria can be found on Microsoft Support.
It's not clear what you want to do with the multiples that do not have corresponding matches. txed is listed as Unreported twice in Sheet1; kntyctap is listed as Unreported three times. There are only one corresponding match on Sheet2 for each of these.
Non-array Standard Formulas for multiple criteria matches
For Excel 2010 and above use this standard formula in Sheet1!C1:
=IFERROR(INDEX(Sheet2!$A$1:$A$999,AGGREGATE(15,6,ROW(1:999)/((Sheet2!$B$1:$B$999=A2)*(Sheet2!$C$1:$C$999=B1)), COUNTIFS(A$1:A1, A1, B$1:B1, B1))), "")
For version of Excel prior to 2010 use this standard formula in Sheet1!C1:
=IFERROR(INDEX(Sheet2!$A$1:$A$999, SMALL(INDEX(ROW($1:$999)+((Sheet2!$B$1:$B$999<>A1)+(Sheet2!$C$1:$C$999<>B1))*1E+99, , ), COUNTIFS(A$1:A1, A1, B$1:B1, B1))), "")
I've handled error with the IFERROR function in that latter formula. Excel 2003 and previous may have to use an IF(ISERROR(..., ...)) combination.