(As far as I know) SharePoint list alerts only fire off due to a change. If I want an email to go out daily even if there were no changes, I figured I could create a calculated field that does today's date minus the "Start Date". It will increment by 1 every day. Will this cause a daily change email to go out? If not, does anyone have a trick for emailing out a list daily even when there are no changes? Thanks!
This will not cause the alert to go out. Calculated fields are only calculated when the list is accessed. The only way I see to do this is to create a site level workflow with a tool like Nintex or create a timer job that can generate the email you want. Nintex Workflows can be scheduled to run on a regular basis. Workflows created with SharePoint Designer cannot be scheduled out of the box.
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I would like to premise that I am not a coder, and have limited SharePoint experience. Nonetheless, I have a task at work to create a new tool for a group at work. This tool will allow them to track things through its life-cycle. The old tool will stop being used once they hit the 49,999th record. At that point we will transition to SharePoint. The prior numbers will live with those records and we will be unable to start back at the number 1.
My goal is to have an ID field for each record that incrementally grows starting from the number 50,000.
I tried creating a new calculated formula field that does 50,000 plus the ID but it does not work effectively. There tends to be a lag. The lag can be anywhere from 5 minutes to a day or two. In turn, I need an alternative option.
With a friends coaching, I am messing with SharePoint designer to automatically create a record once one is deleted and delete one every time one is created. However, this times out occasionally. Even more so, it is extremely slow. It will take me a week or so to get to 50,000. Does anyone have any experience or expertise to assist me? It is very appreciated.
The way I did it was to create another field and used that in all my views. Update it through a SharePoint Designer workflow on create - set the field to ID+50000, for example, or whatever you need. Maybe give it a bit of a buffer and set it to ID+51000. By the time the workflow is running the ID has been created and you can use it in a workflow.
If you are going to be moving your old records to the list, you can change the workflow to only update the new field if it's blank. That way you can save the original ids.
I need a workflow to track a due date on an issues list and one week before due date send a reminder email.
My workflow is
Add -7 days to CurrentItem:DueDate (Output to Variable:date1)
then pause until Variable:Date1
then email CurrentItem:Responsible
with the email being sent to
CurrentItem:Responsible returned as an email address, semicolon delimited.
This currently isn't emailing my user, but the workflow is completing after the seven day point is reached.
Is there a better way to set up this workflow, or why might this workflow complete but not send the email?
A lot of things can go wrong with mailing from WF.
I would check if the SharePoint-User you have selected actually has an email (and the right one) assigned in SP.
Eventually you can write the mail-address to the log, after the pause, so you really can see if the WF finds it.
In this blog, you can write the mail-address to the log,
Declare due date =29/02/2016 & minus 7 days stored in date variable
This remainder mail through users or author of the item,
Site workflow has been created .we ll run this action site level
Please click Here
I'm looking to get some guidance with Sharepoint 2010. I am working on a project which requires a system that would inform concerned users of an outages with their applciation and provide regular updates via email (worflow).
I can accomplish most of the tasks with a simple custom list and workflow. Users would be able to input their start/end time of the outage, description and their update. With a workflow an email would be sent to the concerned users with all the details.
Where the problem starts is that, we have to provide hourly updates on an outage. So I would need to be able to add new update fields dynamically for every new updates and then be able to send all the updates via an email workflow.
At the moment I am just trying to figure out the best way to go about this. I tought that a simple custom list would be sufficient but looks like ill need to create a more complex system. Perhaps ill need to create 3 custom lists, 1 master list that would gather the details from list 1 (cotnains the description, start/end time) and the list 2 (contains updates) and some how link the together.
Would anyone have any advice about this?
I would create 2 lists: 1 main with all details and another one with updates and added multi lookup field to the first list.
OR even better -
added lookup field to the second list and when item is created - set lookup to the item in the list 1. Then you would be able to get all items from the list 2 (updates) by the item in the list 1.
Hope it makes sense.
Regards,
Andrey.
I would consider having following 4 fields apart from whatever you need right now.
1. Update
2. Outage (choice yes/no)
3. Previous updates (hide it on Edit form)
4. latest update hidden (hide this on edit form)
I would use one list. Let the workflow run whenever a new item is created or an existing item is updated.
For new Outage items send the outage email.
For updates:
Every hour check for update on the item
If there is any update then copy the value to latest update and previous updates. Clear the value of update column.
Send email with latest update value.
Once outage is over user updates the update field and makes outage over to yes.
At this point of time the workflow is complete.
I have a list named reminder_list which has a DateTime field called reminder date.
I want to create a SharePoint designer workflow on that list which will run everyday and check if the reminder date field is equal to current date or not,if it is equal then it will send an email.
Is this possible to do? Anyone any ideas?
You can't do it using SharePoint Workflows. You should use Custom Timer Jobs instead, see: http://www.andrewconnell.com/Creating-Custom-SharePoint-Timer-Jobs
http://code.msdn.microsoft.com/office/SharePoint-2010-Custom-416cd3a1
In SharePoint 2007 document library I want to send automatic email notification to user two days before expiry date.
After expiry date document will remain in the library.
Any suggestions would really be appreciated.
You just need to create workflow in SharePoint designer. During creation of an item the workflow starts and waits until execution date. If expiry date can be changed you need another action which cancels old workflow (with old date) and starts new one (with need date).
Here you can find instruction how it can be done in SPD
Create a SharePoint Designer (SPD) workflow
Select your task list
Set it to run on Create
Click Next
In the Actions section add these three actions:
- Add time to date
- Pause until date
- Send email
My example looks like this after the properties are set:
Add -7 days to Tasks:Due Date (Output to Variable: ReminderDate)
then Pause until Variable: Reminder Date
then Email this message (you can hard code the address or use the assigned to... )
Notes for this very simple example:
- If someone edits the task and sets a new due date, this workflow will still send the reminder based on the old date.
- It does not check to see if the Due Date is at least two days in the future.
Ref: http://social.msdn.microsoft.com/Forums/en-US/acb12dd2-d6a5-4b7e-b233-037558bfa2e5/start-workflow-x-days-before-expiry-date?forum=sharepointcustomizationlegacy