I am working on a template which records actions of specific companies during an auction. In Column J I have actions, and column K I have the company name. What I need help with is integrating a function to check the validity of a specific action. Essentially You cannot have an action of neg in column J without an action of bid in column J for a specific firm.
So I am trying to use conditional formula to create a check to see if for a given firm in column K is the count of neg less than the count of bids for the same firm in column J
These are the column names, the actions themselves are all in the same clump.
How many actions do you have? If there are not many you could add a column for each action with a count.
For example, add a column called Compare_1 in column L and a column called Compare_2 in column M.
In column L create a countifs formula (I started in Row 3, if your data starts in row 2 you would change K3 to K2)
=COUNTIFS(K:K,K3,J:J,"neg")
You can also modify the formulas to incorporate each type you need to compare in Compare_1 and then do the same in the next column for the Compare_2 data.
=IF(OR(J3="neg",J3="bid"),(COUNTIFS(K:K,K3,J:J,"neg")),IF(OR(J3="dog",J3="puppy"),(COUNTIFS(K:K,K3,J:J,"dog")),0))
and in column M create a countifs formula
=COUNTIFS(K:K,K3,J:J,"bid")
Then create a validation column in column N with the formula
=IF(L3=M3,"Valid","Not Valid").
Again to combine for Compare_2
=IF(OR(J3="neg",J3="bid"),(COUNTIFS(K:K,K3,J:J,"bid")),IF(OR(J3="dog",J3="puppy"),(COUNTIFS(K:K,K3,J:J,"puppy")),0))
There could be an easier 1 step process from someone else, but this is what I came up with.
Related
I have simple problem, but I've not be able to get an answer from searching. I require a column to calculate the number of the nth occurrence of a value. It's best explained in this picture
I require a method to calculate column B.
I'd be very grateful for any help.
Are you looking to merely provide a count of the distinct entries of column A in column B? Or merely add a formula to come up with the table in your link?
If the latter, then the formula to write in cell B2 is:
=COUNTIF(A$2:A2,A2)
then copy/paste it down column B. Note - if your data is both a Date and Time, but the cell is formatted to only display a date, you may not get the results you want. You'd need to interject a new column with a "floor" calculation to round the date/time value to a date (Excel date times are decimal, with integer part dictating the date, and remaining 0.0 -> 1.0 dictating the time of day)
If you just want to derive a table of the counts of distinct entries in column A, then a pivot table will do this for you - simple add a pivot table to cover the data in column A, then select column A into the rows category, and then also drag it into the values category, ensuring the field is set to "Count of". You should then have a table with the distinct entries in your data set in one column, and the count of their occurrences in the other column.
You can use the COUNTIF worksheet function, with a relative address.
Eg. In cell B2, enter this formula:
=COUNTIF(A$2:A2,A2)
And then fill-down.
Use the following formula to generate the required series:
=COUNTIF($A$1:A1,A1) and strech(copy) it in all the cells
This will generate result like this:
A 1 COUNTIF($A$1:A1,A1)
A 2 COUNTIF($A$1:A2,A2)
C 1 COUNTIF($A$1:A3,A3)
C 2 COUNTIF($A$1:A4,A4)
B 1 COUNTIF($A$1:A5,A5)
B 2 COUNTIF($A$1:A6,A6)
A 3 COUNTIF($A$1:A7,A7)
C 3 COUNTIF($A$1:A8,A8)
D 1 COUNTIF($A$1:A9,A9)
D 2 COUNTIF($A$1:A10,A10)
D 3 COUNTIF($A$1:A11,A11)
D 4 COUNTIF($A$1:A12,A12)
I am trying to create a formula that will count the number of "Overdue" people instead of "Overdue" cells. Each person has the multiple rows with their name in it. The criteria to determine if it's "overdue" is:
-Column F and G are not within 3 years
-Column G are blank
-Column F = 0 and Column G are not within 3 years
The following code counts the criteria accurately. And doesn't account for duplicate names.
=SUM(COUNTIFS(TT[Fiscal Law 301 CBT],"<"&TODAY()-1065,TT[Fiscal Law 301 CBT],">"&TODAY()-1095,TT[Fiscal Law In-Residence],"<"&TODAY()-1065,TT[Fiscal Law In-Residence],">"&TODAY()-1095),COUNTIFS(TT[Fiscal Law In-Residence],"",TT[Fiscal Law 301 CBT],"<"&TODAY()-1065,TT[Fiscal Law 301 CBT],">"&TODAY()-1095))
The formula I want should count based on the criteria above and check column Z TT[Name] for duplicates and count them only once. And also count unique values once.
I just thought of another approach to this problem. What if I use the formula I have to create an Array, have another formula count the number of duplicates in Column Z from that Array, and subtract the two numbers.
This way should get me the correct number, i will still need assistance creating the second formula.
What you are after is a distinct count. Excel has a function for that in the new Dynamic Array function set, which is in Office 365 Insider builds but not available to everyone. Right now, a distinct count requires a few tricks.
For example, you can create a pivot table with the names in the rows, filter the table to include only values where column X = Overdue and use a CountA() on the result rows.
You are close, but not quite there.
Use a countifs formula like above. Then, create a column next to it with the logic if(countcell>0, 1, 0). This will return 1 if the person has at least 1 book overdue, and 0 otherwise. Then, take the sum of that column.
Formulas
I have provided a screenshots of the code that we would use (the E and F columns are dates). As you can see, the G column counts how many books are overdue. The H column provides a 1 if at least 1 book is overdue for each user. Then, we can simply sum the H column to find the total number of users with overdue books.
If this helps you, please consider choosing this as the answer.
I have 2 excel files. 1 is a workfile in which I work, the other is the output of a database. See pic 1 for my database output (simplified).
What we see here:
The purchase order numer in column A
The row in the database in column B
The status of the row in the database in column C
The classification in column D, where W means a product we want to measure and P meaning delivery costs, administration costs etc (we don't want to measure this)
The number of items ordered and the number of items delivered in column E
The company name and product info in column F
Now, what I want, is something like this:
I want this table to be filled automatically based on the database output. It works for column B, but I'm stuck on column C, D and E.
What I want from you!
I need help with column C, D and E.
Number of rows: it needs to calculate the rows only with W in column D. So for item 4410027708 it has to be 2 (only 2 rows with W) and for item 4410027709 it should be 1.
Items ordered: it needs to add-up all the values that are directly to the right of the W in column D. So, for 4410027708, it needs to add up 3 and 5. It must ignore all the rows with P!
Items to be delivered: You may already guess this, but it needs to add up all the values in column E that are on the same row as column C with To be delivered, but only for the W rows (not the P versions). So, for item 4410027708 this should be
I suggest easy if ColumnA can be filled down first (including for the last entry) then assuming the database output sheet is called Sheet1, in:
C2: =COUNTIFS(Sheet1!A:A,A2,Sheet1!D:D,"W")
D2: =SUMIFS(Sheet1!E:E,Sheet1!A:A,A2,Sheet1!D:D,"W")
E2: =SUMIFS(Sheet1!E:E,Sheet1!A:A,A2,Sheet1!C:C,"To be delivered")
copied down to suit.
Here is my spread sheet:
What I'm trying to do is break down my total weight into individual weights, to do this I have to make total weight absolute so I can multiply my % ratios. Only problem is some skus have 6 items some have 5 items so I can't just set every X rows make absolute. essentially I want to do this.
P.S. I have about 5000 rows so it'd take a really long time to manually do it. Wondering if there's any solutions thanks.
You could use nested if functions, it's dirty but it works:
The function goes in J column
Check if the associate H column is empty
If it is empty return empty to keep the spreadsheet clean
If it is not empty check the row above in I column for empty
If it is not empty that the total weight to multiply the ratio by the total weight
If it is empty check the row above that
And repeat as necessary.
I wrote this function that checks 5 deep I think? You could keep nesting it to check 10 deep, 20 deep, etc., until you reach the nested IF limit in excel which I think is 255 so that it adapts to your varying needs in the items list.
=IF(H7<>"",IF(I6<>"",H7*I6,IF(I5<>"",H7*I5,IF(I4<>"",H7*I4,IF(I3<>"",H7*I3,IF(I2<>"",H7*I2))))), "")
Not sure if you just want the J column filled based on the H column, but here's my suggestion. I tend to use hidden columns as they keep my formulae simple but you can incorporate the formula in my G column (the column I'ld hide) into my formula in the F column.
Results Shown
Formulae Shown
P.S. I need reputation as I need to comment on another post.
Sryn
You could use a hidden column with nested If statements, formula goes in Column K:
Check if Column F is blank
If it is not check if the row above is blank
Repeat
Once the row is blank you know you are on the row with the total weight
Set the Column K cell to that value (the I column)
For column J:
If Column K is 0 then return empty
If not multiply Column H by Column K
The formula for Column K is:
=IF(F22 <> "", IF(F21 <> "", IF(F20 <> "", "", I20), I21)) - just add the required amount of nesting, for your case 6 nests is enough
The formula for Column J is:
=IF(K22 = 0, "", K22 * H22)
And then just right click column K and choose to hide that column. Of if you use column K in another part of your sheet just select any unused column.
I have simple problem, but I've not be able to get an answer from searching. I require a column to calculate the number of the nth occurrence of a value. It's best explained in this picture
I require a method to calculate column B.
I'd be very grateful for any help.
Are you looking to merely provide a count of the distinct entries of column A in column B? Or merely add a formula to come up with the table in your link?
If the latter, then the formula to write in cell B2 is:
=COUNTIF(A$2:A2,A2)
then copy/paste it down column B. Note - if your data is both a Date and Time, but the cell is formatted to only display a date, you may not get the results you want. You'd need to interject a new column with a "floor" calculation to round the date/time value to a date (Excel date times are decimal, with integer part dictating the date, and remaining 0.0 -> 1.0 dictating the time of day)
If you just want to derive a table of the counts of distinct entries in column A, then a pivot table will do this for you - simple add a pivot table to cover the data in column A, then select column A into the rows category, and then also drag it into the values category, ensuring the field is set to "Count of". You should then have a table with the distinct entries in your data set in one column, and the count of their occurrences in the other column.
You can use the COUNTIF worksheet function, with a relative address.
Eg. In cell B2, enter this formula:
=COUNTIF(A$2:A2,A2)
And then fill-down.
Use the following formula to generate the required series:
=COUNTIF($A$1:A1,A1) and strech(copy) it in all the cells
This will generate result like this:
A 1 COUNTIF($A$1:A1,A1)
A 2 COUNTIF($A$1:A2,A2)
C 1 COUNTIF($A$1:A3,A3)
C 2 COUNTIF($A$1:A4,A4)
B 1 COUNTIF($A$1:A5,A5)
B 2 COUNTIF($A$1:A6,A6)
A 3 COUNTIF($A$1:A7,A7)
C 3 COUNTIF($A$1:A8,A8)
D 1 COUNTIF($A$1:A9,A9)
D 2 COUNTIF($A$1:A10,A10)
D 3 COUNTIF($A$1:A11,A11)
D 4 COUNTIF($A$1:A12,A12)